Announcement of Tender for Purchase of Emergency Stockpile Goods (Publicized July 27, Reiwa 8)

Announcement of Tender for Purchase of Emergency Stockpile Goods (Publicized July 27, Reiwa 8)
In accordance with the provisions of Article 234 of the Local Autonomy Act (Showa 22, Act No. 67), a general competitive tender will be conducted as follows.
July 27, Reiwa 8, Kiyohito Yoshikoshi, Chief of Kyoto Prefectural Police Headquarters
1. Matters for tender
(1) Name and quantity of purchased items
a. Alpha rice: 8,640 servings
b. Stockpile food: 1,920 servings
c. Preserved drinking water: 2,880 bottles
(2) Characteristics, etc. of purchased items: As per the tender explanation document and specifications.
(3) Delivery deadline: March 31, Reiwa 9
(4) Delivery location: Location designated by the Chief of Kyoto Prefectural Police Headquarters.
2. Location for inspection of contract terms, etc.
(1) Name, address, etc. of the organization responsible for contract terms, tender explanation document and specification distribution, and contract-related administrative matters:
〒602-8550 85 Yabunouchi-cho, Shimochojoji-cho, Shinmachi-nishiiru, Kamigyo-ku, Kyoto City
Kyoto Prefectural Police Headquarters, General Affairs Department, Accounting Division, Procurement Section
Phone: 075-451-9111, Extension: 2253
(2) Distribution of tender explanation document and specifications, etc.
a. Distribution period: From Monday, July 27, Reiwa 8 to Tuesday, August 4, Reiwa 8 (excluding Sundays and Saturdays).
.
b. Method of acquisition:
(a) In principle, download from the Kyoto Prefectural Police website (https://www.pref.kyotojp/fukei/site/kaikei_k/nyusatsu/index.html) during the period specified in a.
(b) If window pickup is unavoidable, inquire at the location specified in (1) between 9:00 AM and 5:00 PM (excluding the period from noon to 1:00 PM) during the period specified in a to obtain them.
.
.
3. Qualifications required for tender participants:
Tender participants must meet all of the following conditions.
(1) Not falling under the provisions of Article 167-4 of the Local Autonomy Act Enforcement Order (Showa 22, Cabinet Order No. 16).
(2) Registered in the following business categories in the "List of Qualified Bidders for Procurement of Goods or Services" for Reiwa 7, 8, and 9, and have obtained the qualifications of a competitive bidder.
Major category: "Police and Security Supplies" - Minor category: "Disaster Prevention Supplies".
(3) Be recognized as capable of reliably delivering the purchased items specified in 1(1) by the delivery deadline.
(4) Not be subject to a suspension of bidding by Kyoto Prefecture during the period from the final day of the submission period for the confirmation application for general competitive tender participation qualifications to the tender date.
4. Confirmation of tender participation qualifications:
Tender participants must submit the confirmation application form and general competitive tender participation qualification confirmation documents (hereinafter referred to as "confirmation documents") as specified in the tender explanation document and receive confirmation of their tender participation qualifications.
If the contracting officer requests an explanation regarding the submitted documents, the participant must comply.
(1) Submission period:
a. Submission period: Same as 2(2)a.
b. Submission location: Same as 2(1).
c. Submission method:
(a) When submitting in person: Submit between 9:00 AM and 5:00 PM during the submission period.
(b) When submitting by mail: Must arrive by registered mail within the submission period.
(2) Confirmation notification: The results of the tender participation qualification confirmation will be notified separately.
(3) Other: Expenses incurred for the preparation of the confirmation application form and confirmation documents shall be borne by the tender participant, and submitted documents will not be returned.
5. Tender procedures, etc.:
(1) Date and time and location of tender and opening:
a. Date and time: Tuesday, September 1, Reiwa 8, 10:00 AM
b. Location: Tender Room, Main Building, Kyoto Prefectural Police Headquarters, 85 Yabunouchi-cho, Shimochojoji-cho, Shinmachi-nishiiru, Kamigyo-ku, Kyoto City.
(2) Method of tender: Must be submitted in person; tenders by mail or electronic transmission are not permitted.
(3) Amount to be stated in the tender document: For the purpose of determining the successful bidder, the successful bid amount will be the amount stated in the tender document plus 8% of that amount (if there is a fraction of less than 1 yen, it will be rounded down). Therefore, tenderers shall state in their tender documents an amount equivalent to 100/108 of their estimated contract desired amount, regardless of whether they are subject to or exempt from consumption tax and local consumption tax.
(4) Invalid tenders: Tenders falling under any of the following categories shall be deemed invalid. Persons who have submitted an invalid tender cannot participate in a re-tender.
a. Tenders submitted by persons who do not meet the qualifications required for tender participation as listed in 3.
b. Tenders submitted by persons who have not submitted the confirmation application form or confirmation documents.
c. Tenders submitted by persons who have made false statements in the confirmation application form or confirmation documents.
d. Tenders submitted by persons who have violated the conditions related to tenders specified in the tender explanation document.
(5) Method of determining the successful bidder: The successful bidder shall be the person who has submitted the lowest valid bid within the limit of the estimated price, in accordance with Article 145 of the Kyoto Prefecture Accounting Regulations (Showa 52, Kyoto Prefecture Ordinance No. 6, hereinafter referred to as "Regulations").
(6) Language and currency to be used in contract procedures: Japanese and Japanese currency only.
(7) Requirement for contract creation: Required.
6. Tender security: An amount not less than 5% of the tender amount will be collected. However, if the competitive bidder falls under any of the items in Article 147, Paragraph 2 of the Regulations, it will be exempted. If the successful bidder fails to conclude the contract, a penalty equivalent to 5% of the successful bid amount will be collected from the successful bidder.
7. Contract security: The successful bidder must pay contract security equivalent to not less than 10% of the contract amount at the time of concluding the contract. However, checks issued or guaranteed by banks or other financial institutions recognized as reliable by the contracting officer (hereinafter referred to as "banks, etc.") may be used in lieu of contract security, and if the conditions in Article 159, Paragraph 2 of the Regulations are met, it will be exempted.
8. Other:
(1) The implementation of this tender shall be in accordance with the Regulations, in addition to the matters specified in 1 through 7.
(2) For details, refer to the tender explanation document.
Attached Specifications
1. Product name and quantity:
(1) Alpha rice (plain): 8,640 servings
(2) Stockpile food (Chinese-style meatballs): 1,920 servings
(3) Preserved drinking water (2-liter PET bottles): 2,880 bottles
2. Delivery location and quantity:
(1) Kyoto Prefectural Police Headquarters, 110 Command Center: Alpha rice 2,090 servings, stockpile food 340 servings, preserved drinking water 600 bottles.
(2) Kyoto Prefectural Police Mobile Unit: Alpha rice 6,550 servings, stockpile food 1,580 servings, preserved drinking water 2,280 bottles.
(Delivery locations may change due to storage space limitations.)
3. Delivery deadline: March 31, Reiwa 9.
4. Specifications, etc.:
(1) Alpha rice:
Content: Not less than 100 grams per bag.
Product specifications:
(1) Can be reconstituted within approximately 20 minutes by adding hot water, or within approximately 60 minutes with cold water.
(2) Shelf life of not less than 5 years from the date of manufacture when stored indoors, avoiding direct sunlight, high temperatures, and high humidity.
(3) A spoon must be included with each bag.
(4) Reconstitution method must be described on each bag.
(5) Must be a product compliant with the Green Purchasing Law.
Packaging bag:
(1) Material must be aluminum-laminated material, standing pouch type.
(2) Dimensions approximately 160mm x 150mm.
(3) Must have a resealable zipper and include an oxygen absorber.
(4) Product name, ingredients, shelf life, and manufacturer name must be indicated.
Other:
(1) Must be packed in cardboard boxes for a certain quantity.
(2) Product name, quantity, and shelf life must be indicated on the surface of the cardboard box.
(3) Shelf life of not less than 5 years from the delivery date.
(2) Stockpile food:
Content: Not less than 80 grams per bag.
Product specifications:
(1) Shelf life of not less than 5 years from the date of manufacture when stored indoors, avoiding direct sunlight, high temperatures, and high humidity.
(2) Can be eaten without cooking.
(3) Must be a product compliant with the Green Purchasing Law.
Packaging bag:
(1) Material must be aluminum-laminated material.
(2) Dimensions approximately 140mm x 210mm.
(3) Product name, ingredients, shelf life, and manufacturer name must be indicated.
Other:
(1) Must be packed in cardboard boxes for a certain quantity.
(2) Product name, quantity, and shelf life must be indicated on the surface of the cardboard box.
(3) Shelf life of not less than 5 years from the delivery date.
(4) The container shape may be a can in addition to a bag, but if it is a can, it must be openable without the use of tools such as a can opener.
(3) Preserved drinking water:
Content: Not less than 2 liters per bottle.
Product specifications:
(1) Shelf life of not less than 5 years from the date of manufacture when stored indoors, avoiding direct sunlight, high temperatures, and high humidity.
(2) Source water must comply with the water quality standards of the Food Sanitation Act.
(3) Must be odorless, tasteless, and free of turbidity, sediment, and foreign matter.
(4) Shelf life must be indicated on the PET bottle itself.
(5) Must have undergone ultra-high temperature sterilization or filter sterilization.
(6) Must be a product compliant with the Green Purchasing Law.
Other:
(1) Must be packed in cardboard boxes for a certain quantity.
(2) Product name, quantity, and shelf life must be indicated on the surface of the cardboard box.
(3) Shelf life of not less than 5 years from the delivery date.
5. Quality assurance: Submit the following documents when submitting the confirmation application for general competitive tender participation qualifications:
(1) Alpha rice:
a. Latest catalog, etc. of the product to be delivered.
b. Quality assurance certificate from a domestic manufacturer.
(2) Stockpile food:
a. Certificate of inspection from a third-party organization regarding product quality standards (copy).
b. Quality assurance certificate from a domestic manufacturer.
(3) Preserved drinking water:
a. Certificate of inspection from a third-party organization regarding product water quality standards (copy).
b. Quality assurance certificate from a domestic manufacturer.
6. Other: Delivery shall be made after consultation with the person in charge of the Security Measures Section, First Security Division, and shall be handled flexibly and sincerely.
Tender Explanation Document
Purchase of Emergency Stockpile Goods (Publicized July 27, Reiwa 8)
Kyoto Prefectural Police Headquarters
The tender for the purchase of emergency stockpile goods shall be conducted in accordance with this tender explanation document, in addition to the provisions of applicable laws and regulations.
1. Date of Announcement: July 27, Reiwa 8
2. Contracting Officer: Kiyohito Yoshikoshi, Chief of Kyoto Prefectural Police Headquarters
3. Matters for tender:
(1) Name and quantity of purchased items:
a. Alpha rice: 8,640 servings
b. Stockpile food: 1,920 servings
c. Preserved drinking water: 2,880 bottles
(2) Characteristics, etc. of purchased items: As per the specifications.
(3) Delivery deadline: March 31, Reiwa 9
(4) Delivery location: Location designated by the Chief of Kyoto Prefectural Police Headquarters.
4. Location for inspection of contract terms, etc.:
(1) Name, address, etc. of the organization responsible for contract terms, tender explanation document and specification distribution, and contract-related administrative matters:
〒602-8550 85 Yabunouchi-cho, Shimochojoji-cho, Shinmachi-nishiiru, Kamigyo-ku, Kyoto City
Kyoto Prefectural Police Headquarters, General Affairs Department, Accounting Division, Procurement Section
Phone: 075-451-9111, Extension: 2253
(2) Distribution of tender explanation document and specifications, etc.:
a. Distribution period: From Monday, July 27, Reiwa 8 to Tuesday, August 4, Reiwa 8 (excluding Sundays and Saturdays).
.
b. Method of acquisition:
(a) In principle, download from the Kyoto Prefectural Police website (https://www.pref.kyoto.jp/fukei/site/kaikei_k/nyusatsu/index.html) during the period specified in a.
(b) If window pickup is unavoidable, inquire at the organization specified in (1) between 9:00 AM and 5:00 PM (excluding the period from noon to 1:00 PM) during the period specified in a to obtain them.
.
.
5. Qualifications required for tender participants:
Tender participants must meet all of the following conditions.
(1) Not falling under the provisions of Article 167-4 of the Local Autonomy Act Enforcement Order (Showa 22, Cabinet Order No. 16).
(2) Registered in the following business categories in the "List of Qualified Bidders for Procurement of Goods or Services" for Reiwa 7, 8, and 9, and have obtained the qualifications of a competitive bidder.
Major category: "Police and Security Supplies" - Minor category: "Disaster Prevention Supplies".
(3) Be recognized as capable of reliably delivering the items specified in 3(1) by the delivery deadline.
(4) Not be subject to a suspension of bidding by Kyoto Prefecture during the period from the final day of the submission period for the confirmation application for general competitive tender participation qualifications to the tender date.
6. Confirmation of tender participation qualifications:
Tender participants must submit the confirmation application form and general competitive tender participation qualification confirmation documents (hereinafter referred to as "confirmation documents") as specified in the tender explanation document and receive confirmation of their tender participation qualifications.
If the contracting officer requests an explanation regarding the submitted documents, the participant must comply.
(1) Submission period:
a. Submission period: Same as 4(2)a.
b. Submission location: Same as 4(1).
c. Submission method:
(a) When submitting in person: Submit between 9:00 AM and 5:00 PM during the submission period.
(b) When submitting by mail: Must arrive by registered mail within the submission period.
(2) Confirmation notification: The results of the tender participation qualification confirmation will be notified separately.
(3) Other: Expenses incurred for the preparation of the confirmation application form and confirmation documents shall be borne by the tender participant, and submitted documents will not be returned.
5. Tender procedures, etc.:
(1) Tender and opening date and time:
a. Date and time: Tuesday, September 1, Reiwa 8, 10:00 AM
b. Location: Tender Room, Main Building, Kyoto Prefectural Police Headquarters, 85 Yabunouchi-cho, Shimochojoji-cho, Shinmachi-nishiiru, Kamigyo-ku, Kyoto City.
(2) Method of tender: Must be submitted in person; tenders by mail or electronic transmission are not permitted.
(3) Amount to be stated in the tender document: For the purpose of determining the successful bidder, the successful bid amount will be the amount stated in the tender document plus 8% of that amount (if there is a fraction of less than 1 yen, it will be rounded down). Therefore, tenderers shall state in their tender documents an amount equivalent to 100/108 of their estimated contract desired amount, regardless of whether they are subject to or exempt from consumption tax and local consumption tax.
(4) Invalid tenders: Tenders falling under any of the following categories shall be deemed invalid. Persons who have submitted an invalid tender cannot participate in a re-tender.
a. Tenders submitted by persons who do not meet the qualifications required for tender participation as listed in 3.
b. Tenders submitted by persons who have not submitted the confirmation application form or confirmation documents.
c. Tenders submitted by persons who have made false statements in the confirmation application form or confirmation documents.
d. Tenders submitted by persons who have violated the conditions related to tenders specified in the tender explanation document.
(5) Method of determining the successful bidder: The successful bidder shall be the person who has submitted the lowest valid bid within the limit of the estimated price, in accordance with Article 145 of the Kyoto Prefecture Accounting Regulations (Showa 52, Kyoto Prefecture Ordinance No. 6, hereinafter referred to as "Regulations").
(6) Language and currency to be used in contract procedures: Japanese and Japanese currency only.
(7) Requirement for contract creation: Required.
6. Tender security: An amount not less than 5% of the tender amount will be collected. However, if the competitive bidder falls under any of the items in Article 147, Paragraph 2 of the Regulations, it will be exempted. If the successful bidder fails to conclude the contract, a penalty equivalent to 5% of the successful bid amount will be collected from the successful bidder.
7. Contract security: The successful bidder must pay contract security equivalent to not less than 10% of the contract amount at the time of concluding the contract. However, checks issued or guaranteed by banks or other financial institutions recognized as reliable by the contracting officer (hereinafter referred to as "banks, etc.") may be used in lieu of contract security, and if the conditions in Article 159, Paragraph 2 of the Regulations are met, it will be exempted.
8. Other:
(1) The implementation of this tender shall be in accordance with the Regulations, in addition to the matters specified in 1 through 7.
(2) For details, refer to the tender explanation document.
Attached Specifications
1. Product name and quantity:
(1) Alpha rice: 8,640 servings
(2) Stockpile food: 1,920 servings
(3) Preserved drinking water: 2,880 bottles
2. Delivery location and quantity:
(1) Kyoto Prefectural Police Headquarters, 110 Command Center: Alpha rice 2,090 servings, stockpile food 340 servings, preserved drinking water 600 bottles.
(2) Kyoto Prefectural Police Mobile Unit: Alpha rice 6,550 servings, stockpile food 1,580 servings, preserved drinking water 2,280 bottles.
(Delivery locations may change due to storage space limitations.)
3. Delivery deadline: March 31, Reiwa 9.
4. Specifications, etc.:
(1) Alpha rice:
Content: Not less than 100 grams per bag.
Product specifications:
(1) Can be reconstituted within approximately 20 minutes by adding hot water, or within approximately 60 minutes with cold water.
(2) Shelf life of not less than 5 years from the date of manufacture when stored indoors, avoiding direct sunlight, high temperatures, and high humidity.
(3) A spoon must be included with each bag.
(4) Reconstitution method must be described on each bag.
(5) Must be a product compliant with the Green Purchasing Law.
Packaging bag:
(1) Material must be aluminum-laminated material, standing pouch type.
(2) Dimensions approximately 160mm x 150mm.
(3) Must have a resealable zipper and include an oxygen absorber.
(4) Product name, ingredients, shelf life, and manufacturer name must be indicated.
Other:
(1) Must be packed in cardboard boxes for a certain quantity.
(2) Product name, quantity, and shelf life must be indicated on the surface of the cardboard box.
(3) Shelf life of not less than 5 years from the delivery date.
(2) Stockpile food:
Content: Not less than 80 grams per bag.
Product specifications:
(1) Shelf life of not less than 5 years from the date of manufacture when stored indoors, avoiding direct sunlight, high temperatures, and high humidity.
(2) Can be eaten without cooking.
(3) Must be a product compliant with the Green Purchasing Law.
Packaging bag:
(1) Material must be aluminum-laminated material.
(2) Dimensions approximately 140mm x 210mm.
(3) Product name, ingredients, shelf life, and manufacturer name must be indicated.
Other:
(1) Must be packed in cardboard boxes for a certain quantity.
(2) Product name, quantity, and shelf life must be indicated on the surface of the cardboard box.
(3) Shelf life of not less than 5 years from the delivery date.
(4) The container shape may be a can in addition to a bag, but if it is a can, it must be openable without the use of tools such as a can opener.
(3) Preserved drinking water:
Content: Not less than 2 liters per bottle.
Product specifications:
(1) Shelf life of not less than 5 years from the date of manufacture when stored indoors, avoiding direct sunlight, high temperatures, and high humidity.
(2) Source water must comply with the water quality standards of the Food Sanitation Act.
(3) Must be odorless, tasteless, and free of turbidity, sediment, and foreign matter.
(4) Shelf life must be indicated on the PET bottle itself.
(5) Must have undergone ultra-high temperature sterilization or filter sterilization.
(6) Must be a product compliant with the Green Purchasing Law.
Other:
(1) Must be packed in cardboard boxes for a certain quantity.
(2) Product name, quantity, and shelf life must be indicated on the surface of the cardboard box.
(3) Shelf life of not less than 5 years from the delivery date.
5. Quality assurance: Submit the following documents when submitting the confirmation application for general competitive tender participation qualifications:
(1) Alpha rice:
a. Latest catalog, etc. of the product to be delivered.
b. Quality assurance certificate from a domestic manufacturer.
(2) Stockpile food:
a. Certificate of inspection from a third-party organization regarding product quality standards (copy).
b. Quality assurance certificate from a domestic manufacturer.
(3) Preserved drinking water:
a. Certificate of inspection from a third-party organization regarding product water quality standards (copy).
b. Quality assurance certificate from a domestic manufacturer.
6. Other: Delivery shall be made after consultation with the person in charge of the Security Measures Section, First Security Division, and shall be handled flexibly and sincerely.