Bid for Reiwa 8 Automotive Noise Continuous Monitoring Area Evaluation Services (Announced October 13, Reiwa 8)

Bid for Reiwa 8 Automotive Noise Continuous Monitoring Area Evaluation Services (Announced October 13, Reiwa 8) 1. October 13, Reiwa 8 (2026) Bid Announcement We hereby announce that the following conditional public competitive bidding (hereinafter referred to as "Bidding") will be conducted, in accordance with Article 167-6 of the Local Autonomy Act Enforcement Regulations (Cabinet Order No. 16 of 1947) and Article 3 of the Gojo City Contract Regulations (Reiwa 39, Gojo City Ordinance No. 4). Mayor of Gojo City: Kiyoshi Hiraoka 1. Matters for Bidding (1) Bid Item Name: Reiwa 8 Automotive Noise Continuous Monitoring Area Evaluation Services (2) Service Content: As per specifications. (3) Contract Period: From the contract date to March 16, Reiwa 9 (2027). (4) Performance Period: From the contract date to March 16, Reiwa 9 (2027). (4) Performance Location: National Route 310, Gojo City, Kamakubo Town - Sue 1-chome 1. (5) Minimum Reserve Price Setting: None. (6) Bidding Method, etc.: By mail bid. Other details as described in the bid explanation document. 2. Qualifications Required for Bidders Bidders must meet all of the following requirements. (1) Must not fall under the provisions of Article 167-4 of the Local Autonomy Act Enforcement Regulations (Cabinet Order No. 16 of 1947). (2) Must be registered in the Ministry of Land, Infrastructure, Transport and Tourism's construction consultant registration in the Environmental Engineering Department. (3) Must not be in arrears with national taxes, Gojo City taxes, or debts to Gojo City. (4) Must not have been subject to bid participation suspension measures under the "Gojo City Measures for Suspension of Bidding Participation in Contracts for Purchase of Goods, etc." or the "Gojo City Measures for Suspension of Bidding Participation in Contracts for Construction Work, etc." from the announcement date to the contract conclusion date. (5) Must not be a person whose management status is significantly unsound, such as a person for whom an application for commencement of rehabilitation proceedings under the Corporate Reorganization Act (Law No. 154 of 2002) or an application for commencement of rehabilitation proceedings under the Civil Rehabilitation Act (Law No. 225 of 1999) has been filed (excluding those for whom the proceedings have commenced). (6) Must not fall under the following anti-yakuza, etc. exclusion requirements: ① Officers, etc. (for corporations, officers (including non-full-time officers), managers, and representatives of branches or business offices (offices that constantly conduct business related to contracts for purchase of goods, etc. hereinafter the same); for organizations without legal personality, persons with responsibilities equivalent to corporate officers; for individuals, the individual, manager, and representative of a branch or business office, hereinafter the same) are members of a yakuza group (members of a yakuza group as defined in Article 2, Item 2 of the Gojo City Anti-Yakuza Ordinance, hereinafter the same). ② It is recognized that a yakuza group (a yakuza group as defined in Article 2, Item 1 of the Gojo City Anti-Yakuza Ordinance (Reiwa 24, Gojo City Ordinance No. 7), hereinafter the same) or a member of a yakuza group is substantially involved in management. ③ Officers, etc. use a yakuza group or a member of a yakuza group for the purpose of obtaining unjust profits for their corporation, themselves, or a third party, or for the purpose of causing damage to a third party. ④ Officers, etc. directly or actively cooperate with or are involved in the maintenance and operation of a yakuza group by providing funds or benefits to a yakuza group or a member of a yakuza group. ⑤ In addition to the cases described in ③ and ④, officers, etc. have a socially reprehensible relationship with a yakuza group or a member of a yakuza group. (7) Among the bidders, the same person must not concurrently serve as the representative. (8) Must be a person who has faithfully fulfilled service consignment contracts for the same services with national or local governments or their equivalents as a contractor, within the past 5 years from the announcement date. 3. Bidding Schedule, etc. (1) Bid Explanation Document and Specification Delivery Method: ① How to obtain: Download from the Gojo City website. ② Period: From October 13, Reiwa 8 (2026) (Tuesday) to November 12, Reiwa 8 (2026) (Thursday). (2) Bid Participation Qualification Confirmation Application: ① Documents to be submitted: As described in the bid explanation document. ② Acceptance Period: Until 5:00 PM on October 30, Reiwa 8 (2026) (Friday). ③ Notification of Bid Participation Qualification Screening Results: For those who have submitted the application form and confirmation documents, a notification of bid participation qualification screening results will be sent by email by November 4, Reiwa 8 (2026) (Wednesday). *Details are as described in the bid explanation document. (3) Questions Regarding Bidding: Questions regarding bidding will be accepted only once, collectively, by submitting a question form (Form 1-4) via email as follows. ① Acceptance Period: From the announcement date to October 23, Reiwa 8 (2026) (Friday) noon. ② Submission Method, etc.: Submit by email to the responsible department listed in Section 4. *After submission, please contact the responsible section by phone to confirm transmission. ③ Response Method: If there are questions, the questions and answers will be collectively posted on the Gojo City website by 5:00 PM on October 27, Reiwa 8 (2026) (Tuesday). Note: Only questions directly related to this bid will be answered, and not all questions may be answered. (4) Bid Form Arrival Deadline: ① November 11, Reiwa 8 (2026) (Wednesday) Must arrive by this date. ② Address: To Gojo City Hall, Environmental Policy Division, c/o Gojo Post Office, 637-8799. *By registered mail. *Please start mailing bid forms on or after November 1, Reiwa 8 (2026). The storage period at the post office is 10 days from the day after arrival, so please be careful not to have it returned by the deadline. (5) Bid Withdrawal: If you wish to withdraw from bidding after submitting the bid participation qualification confirmation application, please submit a bid withdrawal form (Form 3) to the contract department listed in Section 4 below by hand, mail, or email by 10:00 AM on November 12, Reiwa 8 (2026) (Thursday), ensuring it arrives by the deadline. *Details are as described in the bid explanation document. 3(6) Bid Opening Date and Time: ① November 12, Reiwa 8 (2026) (Thursday) 10:00 AM. ② Location: Gojo City Hall, 2nd Floor Conference Room 2-8, 1-3 Okaguchi, Gojo City, Nara Prefecture. 4. Contract Terms Display Location (1) Location for Displaying Contract Terms, Name and Address of Organization Responsible for Bid Explanation Documents, Specifications, and Contract Matters, etc.: 〒637-8501 Gojo City, Okaguchi 1-3-1, Industrial and Environmental Department, Environmental Policy Division, Environmental Policy Section. Phone: 0747-22-4001 (Extension 391) FAX: 0747-22-8210 Email: kankyou@city.gojo.lg.jp Gojo City Website: https://www.city.gojo.lg.jp 5. Bidding Procedures, etc. (1) Bid Security: Exempt. (2) Contract Security: Required. The contractor shall pay contract security equivalent to 10/100 of the contract amount. However, it will be exempted if it falls under any of the provisions of Article 22, Paragraph 1, Items (a) or (b) of the Gojo City Contract Regulations (Reiwa 39, April, Gojo City Ordinance No. 4). A. A person who has concluded a performance guarantee insurance contract with an insurance company, with the city as the insured. B. A person who has concluded two or more contracts (of substantially the same type and scale) with the city, national government, or other local governments recognized as equivalent by the city within the two years prior to the scheduled contract conclusion date, and has faithfully fulfilled all of them. (3) Invalid Bids: Bids submitted by persons who do not have the bidding qualifications indicated in this announcement, bids with false information in the application form or documents, bids that violate bidding conditions, and bids that fall under the invalidity conditions described in the bid explanation document shall be deemed invalid. (4) Requirement for Contract Creation: The successful bidder is required to create a contract. The costs incurred for contract creation shall be borne by the successful bidder. (6) The successful bidder shall conclude the contract without delay in accordance with the provisions of Article 19, Paragraph 1 of the Gojo City Contract Regulations. (7) Other: Details are as described in the bid explanation document. 1. Bid Explanation Document Conditional public competitive bidding based on the bid announcement shall be conducted in accordance with the Gojo City Contract Regulations and other relevant laws, as well as this bid explanation document. 1. Announcement Date: October 13, Reiwa 8 (2026). 2. Bid Item Name: Reiwa 8 Automotive Noise Continuous Monitoring Area Evaluation Services. 3. Documents Required for Bid Participation Qualification Screening: Bidders wishing to participate in this bid must obtain confirmation of the bid participation qualifications listed in Section 2 of the bid announcement. Registered contractors with Gojo City for goods/services bids must submit documents ①-③ below. Non-registered contractors must submit documents ①-⑧ below. Those who fail to submit the required documents by the deadline or are deemed unqualified will not be able to participate in this conditional public competitive bidding. (1) Documents to be Submitted: ① General Competitive Bidding Qualification Confirmation Application Form (Form 1). ② Documents certifying registration as a construction consultant (Environmental Engineering Department). ③ Contract Performance Record Certificate (Form 1-2). *Attach copies of contracts, etc. (including details of contract type and content) for the contracts listed in the performance record certificate. ④ Pledge and Acceptance Letter Regarding Non-Involvement in Yakuza Groups, etc. (Form 1-3). ⑤ Certificate of All Registered Matters (for corporations) or Certificate of Identity (for sole proprietors) (copy acceptable). ⑥ Tax Payment Certificate, etc. National Taxes: For corporations (Form 3-3), for sole proprietors (Form 3-2) (copy acceptable). Gojo City Tax: If authority for contracts, etc. is delegated to a branch/office, and the location of said branch/office is in Gojo City (copy acceptable). ⑦ Water and Sewerage Bill Payment Certificate: For businesses within Gojo City only (copy acceptable). ⑧ Power of Attorney (Form 1-5). *For bid participation qualification confirmation, only if authority for bidding and contracts is delegated to a branch/office. (2) Submission Deadline: October 30, Reiwa 8 (2026) (Friday) by 5:00 PM. (3) Submission Location: Same as the contract department listed in Section 9 below. (4) Submission Method and Number of Copies: ① Method: Submit in person or by mail. For in-person submission (excluding holidays as defined by the Gojo City Ordinance on Holidays (Reiwa 1, April 1, Ordinance No. 7)), submit by the deadline. For mail submission, use registered mail and ensure it arrives by the deadline. Also, write "Bid Participation Qualification Confirmation Documents for Reiwa 8 Automotive Noise Continuous Monitoring Area Evaluation Services" in red ink on the envelope. ② Number of Copies: 1 copy each. 2(5) Notification of Bid Participation Qualification Screening Results: For those who have submitted the application form and confirmation documents (hereinafter referred to as "applicants"), a notification of bid participation qualification screening results stating the following will be sent by email by November 4, Reiwa 8 (2026) (Wednesday). ① For those recognized as qualified to participate in the bid: Confirmation of qualification. ② For those recognized as unqualified to participate in the bid: Statement of disqualification and the reason thereof. *Those who receive a notification of disqualification may request an explanation in writing at the submission location within 7 days (excluding city holidays) from the day after receiving the notification. (6) Other: ① If asked to provide explanations regarding submitted documents, you must comply. Additional documents may be requested as necessary. ② Costs incurred in preparing and submitting application forms and confirmation documents shall be borne by the applicant. ③ Submitted application forms and confirmation documents will not be used for any purpose other than bid participation qualification confirmation without the applicant's consent. ④ Submitted application forms and confirmation documents will not be returned. 4. Bidding Method, etc. (1) Basic Bidding Matters: Bidders shall bid after acknowledging the Local Autonomy Act (Law No. 67 of 1947), the Local Autonomy Act Enforcement Regulations (Cabinet Order No. 16 of 1947), other relevant laws and regulations, and the specifications, drawings, and other conditions necessary for the contract. (2) Ensuring Fair Bidding: Bidders shall not engage in acts that violate the Act on Prohibition of Private Monopolization and Maintenance of Fair Trade (Law No. 54 of 1947). (3) Bid Amount Entry Method, etc.: The bid amount shall be the total amount for the entire contract period of the service consignment. The successful bid amount will be the bid amount plus 10/100 of that amount (if there is a fraction of less than 1 yen, it will be rounded down). Therefore, bidders must write the amount equivalent to 110/100 of their estimated contract amount in the bid form, regardless of whether they are taxable or exempt business operators for consumption tax and local consumption tax. (4) Bid Forms and Bidding: Bidders shall prepare the prescribed bid form (Form 2, which also serves as a pledge), seal it, and submit it at the prescribed location and time. Refer to the attached "Bid Form Entry Example" and "Method of Creating and Filling in Bid Form Envelope" for details. (5) Number of Bid Executions: The number of bids will be one. (6) Bidders cannot exchange, amend, or withdraw their submitted bid forms. (7) Bid Form Amount Entry: Arabic numerals shall be used for the numbers entered in the bid form. (8) Correction of Bid Form Entries: When correcting entries, draw a double line through the incorrect characters and write the correct characters above. However, the bid amount cannot be added to or subtracted from. Furthermore, corrections to entries in bid forms and other necessary documents after submission are not permitted. 3(9) Bid Postponement, Suspension, etc.: ① In case of natural disasters, etc., making bid execution difficult, the bid may be postponed, suspended, or canceled. ② If it is recognized that fair bid execution is difficult, or if other unavoidable reasons arise, the bid may be postponed, suspended, or canceled. ③ In the event of an accident due to postal circumstances, etc. in mail bidding, or if deemed necessary due to fraudulent acts, etc., the bid will be postponed, suspended, or canceled. (10) Other: ① Bidding will be executed even if there is only one bidder. ② Bid forms must be filled out with a pen or other writing instrument that cannot be easily erased. 5. Bid Submission Location, etc. (1) Bid Form Arrival Deadline and Submission Location: Submit to the deadline and submission location indicated in the bid announcement. (2) Bid Form Submission Method: Mail to the submission location in (1) using "registered mail" to arrive by the deadline. *Note: It cannot be dropped in a mailbox. Ensure it arrives by the deadline. 6. Bid Withdrawal: If you wish to withdraw from bidding after submitting the bid participation qualification confirmation application, please submit a bid withdrawal form (Form 3) to the contract department listed in Section 9 below by hand, mail, or email by the deadline indicated in the bid announcement, ensuring it arrives by the deadline. Bid withdrawal is also permitted after the bid form has been submitted. For mail submission, write the "Recipient (Address)", "Subject", "Bid Withdrawal Form Enclosed", and "Address, Company Name or Trade Name, Representative's Title and Name" on the envelope. 7. Invalid Bids: Any bid falling under any of the following items shall be deemed invalid. In such cases, invalid bid forms, etc. will not be returned.