Regarding the Public Solicitation for the "Reiwa 8/9 Susumo City Tsunami Inundation Hazard Area Outside Pre-Disaster Reconstruction Town Planning Plan Creation Contract Work"

Reiwa 8/9 Susumo City Tsunami Inundation Hazard Area Outside Pre-Disaster Reconstruction Town Planning Plan Creation Contract Work Public Solicitation for Proposal Method. 1. Reiwa 8/9 Susumo City Tsunami Inundation Hazard Area Outside Pre-Disaster Reconstruction Town Planning Plan Creation Contract Work Public Solicitation for Proposal Method Implementation Guidelines 1. Purpose: The city formulated the "Susumo City Pre-Disaster Reconstruction Town Planning Plan" in March Reiwa 8 as a guide for rapid and smooth "better reconstruction" with minimal confusion after a disaster caused by the Nankai Trough earthquake tsunami, targeting areas within the tsunami inundation hazard zone. In light of the "Kochi Prefecture Inland Area Pre-Disaster Reconstruction Town Planning Plan Formulation Guidelines" published in March Reiwa 8, this project aims to expand pre-disaster reconstruction efforts to areas outside the tsunami inundation zone, while considering the existing plan for coastal areas. The plan will be created by entrusting the work to a business with extensive experience and high expertise in disaster reconstruction, pre-disaster reconstruction, and land use, as well as the ability to gather and analyze resident opinions. These guidelines establish the necessary matters for selecting a contractor for this work through a proposal method, by broadly soliciting project proposals. 2. Business Overview: (1) Business Name: Reiwa 8/9 Susumo City Tsunami Inundation Hazard Area Outside Pre-Disaster Reconstruction Town Planning Plan Creation Contract Work (2) Business Content: The content of the work is as per the "Susumo City Tsunami Inundation Hazard Area Outside Pre-Disaster Reconstruction Town Planning Plan Creation Contract Work Specifications." However, these specifications indicate the minimum content of the deliverables, and may be changed depending on the technical proposal. (3) Contract Period: March 31, Reiwa 10. (4) Maximum Business Cost: Within 27,500,000 yen (including consumption tax and local consumption tax). [Breakdown] Reiwa 8: Within 13,750,000 yen (including consumption tax and local consumption tax). Reiwa 9: Within 13,750,000 yen (including consumption tax and local consumption tax). * The contract will be determined with reference to the estimated price from the contractor. 3. Participation Qualifications: Those who can participate in the project proposal for this business shall meet all of the following requirements: (1) Must be a corporation. (2) Must not fall under the provisions of Article 167-4, Paragraph 1 of the Local Autonomy Act Enforcement Order (Showa 22, Order No. 16). (3) Must not be a company that has filed for commencement of reorganization proceedings under the Corporate Reorganization Act (Heisei 14, Act No. 154) or filed for commencement of rehabilitation proceedings under the Civil Rehabilitation Act (Heisei 11, Act No. 225) (excluding those who have received a decision to commence reorganization proceedings under the Corporate Reorganization Act or rehabilitation proceedings under the Civil Rehabilitation Act). (4) Must not be a gangster, etc., as defined in Article 2, Item 3 of the Susumo City Ordinance on the Exclusion of Gangs (Showa 23, Susumo City Ordinance No. 3). (5) Must not have engaged in acts that violate the Act on Prohibition of Private Monopolization and Maintenance of Fair Trade (Showa 22, Act No. 54), etc. (6) Must have experience as the prime contractor in receiving contracts for similar or analogous work ordered by local governments within the past five years (from April 1, Reiwa 3 to March 31, Reiwa 8). * Similar work: Work related to the formulation of reconstruction (town planning) plans or pre-disaster reconstruction town planning plans ordered by local governments. * Analogous work: Work related to the formulation of disaster prevention town planning plans ordered by local governments. (7) Must assign a management engineer, review engineer, and project engineer who meet the following conditions: a. Management Engineer: Must be a certified professional engineer (Civil Engineering Department: Urban and Regional Planning) or RCCM (Urban and Regional Planning) with experience in similar or analogous work ordered by local governments within the past five years (from April 1, Reiwa 3 to March 31, Reiwa 8). b. Review Engineer: Must be a certified professional engineer (Civil Engineering Department: Urban and Regional Planning) or RCCM (Urban and Regional Planning) with experience in similar or analogous work ordered by local governments within the past five years (from April 1, Reiwa 3 to March 31, Reiwa 8). The review engineer cannot be the same person as the management engineer. c. Project Engineer: Qualifications are not specified, but must be able to perform the work appropriately based on the plan documents, etc., and have experience in similar or analogous work ordered by local governments within the past five years (from April 1, Reiwa 3 to March 31, Reiwa 8). The project engineer cannot be the same person as the review engineer. Multiple project engineers may be assigned depending on the scope of work, and one main project engineer must be appointed. 4. Implementation Schedule: The schedule from the public announcement to the contract conclusion is as follows. 5. Inquiry Acceptance and Response: If there are any confirmation items or unclear points regarding these guidelines, specifications, etc., please submit an inquiry form (Form No. 1). (1) Submission Deadline: August 25, Reiwa 8 (Tuesday) by 5:00 PM. (2) Submission Method: Submit the inquiry form (Form No. 1) via email. (3) Response Method: Inquiries received will be compiled and sent to all participants via email by August 27, Reiwa 8 (Thursday), with the inquirer's name omitted. Responses will also be posted on the Susumo City website. However, if the content of the inquiry could compromise the fairness of the selection process, a response may not be provided. (4) Submission Destination: See Section 12 below. 6. Submission of Expression of Intent to Participate: (1) Submission Deadline: August 31, Reiwa 8 (Monday) by 5:00 PM. Public Announcement (Publication of Guidelines, Start of Inquiry Acceptance): August 18, Reiwa 8 (Tuesday) Inquiry Form Submission Deadline: August 25, Reiwa 8 (Tuesday) Inquiry Response Compilation Sent via Email: August 27, Reiwa 8 (Thursday) Expression of Intent to Participate Submission Deadline: August 31, Reiwa 8 (Monday) Notification of Participation Qualification Review Results Sent: September 2, Reiwa 8 (Wednesday) Proposal and Other Documents Submission Deadline: September 18, Reiwa 8 (Friday) 1st Stage Examination (Document Screening): September 24, Reiwa 8 (Thursday) Notification of 1st Stage Examination Results: September 25, Reiwa 8 (Friday) [Scheduled] 2nd Stage Examination (Presentation): October 2, Reiwa 8 (Friday) [Scheduled] Notification of Selection Results Sent: October 7, Reiwa 8 (Wednesday) [Scheduled] Contract Conclusion: Immediately after the contractor is decided. (2) Submission Documents: Refer to "List of Submitted Documents for Proposal and Other Information and Precautions" (Attachment 1). (3) Submission Method: In person, by mail (registered mail or certified mail with return receipt requested), or by email (if submitting by email, confirm receipt by phone). (4) Submission Destination: See Section 12 below. 7. Submission of Proposal and Other Documents: (1) Submission Deadline: September 18, Reiwa 8 (Friday) by 5:00 PM. Failure to submit by the deadline will be considered a withdrawal. (2) Submission Documents: Refer to "List of Submitted Documents for Proposal and Other Information and Precautions" (Attachment 1). (3) Submission Method: Submit in person or by mail (registered mail, express mail, or certified mail with proof of delivery). If submitting in person, contact in advance to arrange an appointment (excluding Saturdays, Sundays, and holidays, between 8:30 AM and 5:00 PM). If submitting by mail, clearly write "Proposal Documents Enclosed" in red on the envelope (with the company name) and ensure it arrives by the deadline. To prevent receipt issues, please contact the inquiry contact by phone after mailing. (4) Submission Destination: See Section 12 below. 8. Examination Criteria and Selection Method: The Susumo City Proposal Method Examination and Selection Committee (hereinafter referred to as the "Internal Committee") will conduct the examination based on the submitted proposals. After the first stage of examination, a second stage will be conducted, and the business with the highest total score will be selected as the contract candidate, followed by the next highest score as the reserve candidate. (1) Examination Criteria: As per the "Examination Criteria Table" (Attachment 2). (2) 1st Stage Examination (Document Screening): The Internal Committee will select approximately the top 5 businesses based on the examination criteria table. ① Results Notification Date: Scheduled for September 25, Reiwa 8 (Friday). (3) 2nd Stage Examination (Presentation): A presentation will be conducted for those who passed the first stage, and the Internal Committee will make a selection based on the examination criteria. ① Date and Time/Location: October 2, Reiwa 8 (Friday), Susumo City Hall, 3rd Floor Conference Room, 1-1 Kibogaoka, Susumo City. ② Duration: Within 30 minutes per business (15 minutes for presentation, 15 minutes for Q&A). ③ Other: - Presentations are not public. - If equipment is needed for the presentation, the business must provide it. The city will provide a projector and screen. - Presentations should be based on the submitted documents. Additional proposal explanations or distribution of additional materials are generally not permitted. However, modifications to submitted documents for presentation purposes are allowed. - The management engineer and the main project engineer must attend the presentation. The number of participants from each business entering the venue is limited to three. (4) Announcement of Results: The examination results will be notified in writing to all participating businesses. 9. Contract Conclusion: Negotiations will be conducted with the business selected as the contract candidate in accordance with Section 8 above. However, if the contract cannot be concluded due to withdrawal or other reasons (e.g., if the participation qualifications under Section 3 are no longer met before contract conclusion, or if facts falling under Section 10 are discovered), negotiations will be conducted with the reserve candidate. 10. Disqualification Criteria, etc.: A business will be disqualified if it falls under any of the following categories: (1) Failure to comply with the submission method, destination, or deadline. (2) Submission of false information in the submitted documents. (3) Submitted documents do not comply with the conditions specified in the specifications, etc. (4) The business is deemed unable to fulfill the contract, such as by applying for the application of the Corporate Reorganization Act, etc. (5) Engaging in acts that compromise the fairness of the examination. (6) Other reasons deemed by the Internal Committee to warrant disqualification based on social norms. 11. Other Precautions: (1) All costs incurred in participating in this proposal shall be borne by the participant. (2) Modifications to submitted proposals, etc., are only possible within the submission deadline. (3) Each business may submit only one proposal. (4) The copyright of the submitted documents belongs to the participant, but the city may reproduce them free of charge to the extent necessary for examination and public disclosure as indicated in (5). Submitted documents of the selected contract candidate will not be returned. (5) Submitted proposal documents will be disclosed in accordance with the Susumo City Information Disclosure Ordinance (Showa 13, Susumo City Ordinance No. 26) upon request. However, information deemed to harm business competitiveness or operational status, or other legitimate interests, will be non-disclosed in accordance with Article 6, Item 3 of the same ordinance. A statement of reasons for non-disclosure (Form No. 7) should be submitted at the time of proposal submission. However, the city will make an objective judgment based on the ordinance, using Form No. 7 as a reference, not solely relying on it. (6) This proposal is for the purpose of selecting proposals, and the contracted work may not necessarily follow the proposed content, and may be changed or modified under the city's direction. (7) If there is only one applicant, the business will be selected as the contractor for this work after a presentation, based on a comprehensive judgment of their ability to perform the work appropriately. (8) Except as provided in (5), submitted documents will not be used for purposes other than this proposal without the participant's consent. (9) Participants must not disclose any information obtained during the course of business to others. (10) If false statements are found in submitted documents and the proposal is invalidated, the participant may be subject to a designation suspension measure. (11) No objections will be accepted regarding the results of this proposal examination. (12) In addition to the matters stipulated in these implementation guidelines, the content of the contract for this project shall be governed by the relevant laws and regulations of Japan and the relevant ordinances and regulations of Susumo City. 12. Inquiries and Submission Destination: 1 Kibogaoka, Susumo City, Kochi Prefecture, 788-8686 Susumo City Hall, Crisis Management Division Contact Persons: Miyamoto, Yorita TEL: 0880-62-1254 FAX: 0880-62-1274 E-MAIL: bousai@city.sukumo.lg.jp Attachment 1: List of Submitted Documents for Proposal and Other Information and Precautions 1. Inquiry Form Submission Deadline: August 25, Reiwa 8 (Tuesday) 5:00 PM (via email) 2. Expression of Intent to Participate Submission Deadline: August 31, Reiwa 8 (Monday) 5:00 PM (in person or by mail (must arrive by this time)) 3. Proposal and Other Documents Submission Deadline: September 18, Reiwa 8 (Friday) 5:00 PM (in person or by mail (must arrive by this time)) ① Inquiry Form (Form No. 1) *Note that the submission method differs from the Expression of Intent to Participate. ② Corporation/Organization Overview (Optional Format)... 1 original copy *Existing overview brochures are acceptable. ③ Work Performance Record (Form No. 3) 1 original copy *Clearly distinguish between similar and analogous work. Submit documents proving performance records. ④ Work Implementation System (Form No. 4) 1 original copy *Fill in the planned management engineer, review engineer, and project engineer (up to 3 people). ⑤ Pledge and Inquiry Consent Form (Form No. 5) 1 original copy ① Proposal (Form No. 6) 1 original copy, 8 copies *Use Form No. 6 as the cover page and present the following content in an optional format. The proposal should be A4 or A3 size, within 10 pages (excluding the cover page; A3 size counts as 2 pages). The font size for the proposal should be 11pt or larger, excluding figures and tables. (1) Implementation Policy for the Work (2) Implementation Schedule (3) Theme of the Challenge Theme 1: Key perspectives to consider when examining pre-disaster reconstruction town planning for areas outside the tsunami inundation hazard zone in this city. Theme 2: Specific methods for raising citizen awareness regarding pre-disaster reconstruction town planning plans. Theme 3: Any special proposals or ideas for this work beyond the scope specified in the specifications. ② Quotation (Optional Format)... 1 original copy, 8 copies *Include breakdown by work item and year, excluding consumption tax and including tax. * For proposal and other documents, clip documents ① to ③ in order, one copy each. * Copies are acceptable for the copies, but if the original proposal (①) is in color, the copies should also be in color. ③ Statement of Reasons for Non-Disclosure (Form No. 7)... 1 original copy, 8 copies *Submit only if necessary. Attachment 2: Examination Criteria Table ■ 1st Stage Examination * Work performance will be evaluated in the order of: ① multiple similar works, ② similar works, ③ analogous works. * Familiarity with the region will be evaluated in the order of: ① within Susumo City, ② within Kochi Prefecture, ③ within Shikoku region, ④ outside the above.