Implementation of Reiwa 8 Kochi Municipal School Indoor Gymnasium LED Conversion Promotion Business Consignment

8 Kyo-kyo-kan No. 580 Announcement We hereby announce a general competitive bid as follows, in accordance with the provisions of Article 5 of the Kochi City Contract Regulations (Showa 40, Ordinance No. 4). October 9, Reiwa 8 Kochi City Superintendent of Education Takashi Nagano 1. Matters for General Competitive Bid (1) Name: Reiwa 8 Kochi Municipal School Indoor Gymnasium LED Conversion Promotion Business Consignment (2) Purpose: To promote energy saving, reduce carbon dioxide emissions, and reduce electricity and maintenance costs by sequentially replacing fluorescent lamps, etc. (indoor gymnasium arena, attached rooms, etc.) used in school facilities owned by the city with low-power LED lighting fixtures, while ensuring the lighting environment necessary for school activities, community use, facility openings, and use as evacuation shelters. (3) Business Details: As per the "Reiwa 8 Kochi Municipal School Indoor Gymnasium LED Conversion Promotion Business Consignment Specifications" (hereinafter referred to as "Specifications"). (4) Target Facilities: As per Attached Sheet 1 "Reiwa 8 Kochi Municipal School Indoor Gymnasium LED Conversion Promotion Business Consignment Group Table". (5) Consignment Period: From the contract signing date until March 31, Reiwa 9. However, the consignment period may be changed upon consultation with the contractor if deemed necessary by the client. (6) Project Name: Reiwa 8 Kochi Municipal School Indoor Gymnasium LED Conversion Promotion Business Consignment (Group A) 6 facilities - Reiwa 8 Kochi Municipal School Indoor Gymnasium LED Conversion Promotion Business Consignment (Group B) 5 facilities * Details of target facilities are as per Attached Sheet 1 "Reiwa 8 Kochi Municipal School Indoor Gymnasium LED Conversion Promotion Business Consignment Group Table". (7) Minimum Reserve Price: A minimum reserve price will be set for this project. The minimum reserve price will be set in the range of 65% to 85% of the estimated price, taking into account the content of the target contract, etc. Bids below the minimum reserve price will be disqualified. However, disqualified bidders may participate in the second and subsequent re-bids. 2. Method of General Competitive Bid: In-person general competitive bid * Bidding will be conducted in the order of Group A and Group B. (No skipping) 3. Matters Concerning Qualifications Required for General Competitive Bidding Participants and Other Matters Related to General Competitive Bidding: As attached. Attached 1 Qualifications Required for General Competitive Bidding Participants Participants in this general competitive bid (hereinafter referred to as "this competitive bid") must meet the following requirements. (1) Must not fall under any of the items in Article 167-4, Paragraph 2 of the Local Autonomy Act (Showa 22, Cabinet Order No. 16). (2) Must have its head office in Kochi City. (3) Must meet one of the following requirements. However, those who have both valid Kochi City property, etc. competitive bidding qualifications and Reiwa 8/9 Kochi City Construction Work Competitive Bidding Qualifications at the time of qualification determination shall be limited to those who meet the requirements of (c). (a) Must have Kochi City's Reiwa 8/9 Property, etc. Competitive Bidding Qualifications (Business Item Code: Electrical/Telecommunications Equipment, Precision Machinery, etc., and either "Household Electrical Appliances" or "Power Supply/Generation Equipment" in the classification), and must have experience in implementing LED lighting facility improvement work (excluding LED bulbs, straight LED lamps, and lighting fixtures attached to ceiling hooks) for buildings (excluding detached houses) with a contract amount (tax included) of \11,000,000 or more for Group A, and \6,000,000 or more for Group B, according to the respective group classification. (b) Must have Kochi City's Reiwa 8/9 Kochi City Construction Work Competitive Bidding Qualifications (Work Type: Electrical), and must belong to the grade specified for each group according to the following group classification (grade for bidding participation in electrical work ordered by the city). - Group A: Grade A or B (However, for Grade B, the average completed construction cost for 2 (or 3) years in the management scale evaluation result notification/comprehensive evaluation value notification as of the announcement date must be \30,000,000 or more). - Group B: Grade A, B, or C (However, for Grade C, the average completed construction cost for 2 (or 3) years in the management scale evaluation result notification/comprehensive evaluation value notification as of the announcement date must be \16,000,000 or more). (4) Must have the ability to conclude a contract and perform the work related to this competitive bid. (5) Must be able to assign a business manager for this work (qualifications and full-time requirement are not necessary). (6) Must not be subject to designation suspension or avoidance measures by the city during the period from the announcement date of this competitive bid to the contract signing date, or must not fall under the scope of the "Kochi City Competitive Bidding Designation Suspension Measures Ordinance". The same applies when outsourcing part of the contract performance to a third party. (7) The representative or officers, etc. must not fall under any of the items in Article 4 of the "Kochi City Regulations on Exclusion of Boryokudan from Businesses, etc." (Reiwa 23, Ordinance No. 28). (8) Must not be a person who has filed for commencement of bankruptcy proceedings under Article 18, Paragraph 1 or Article 19, Paragraph 1 or 2 of the Bankruptcy Act (Law No. 75 of 2004), filed for commencement of reorganization proceedings under Article 21 of the Civil Reorganization Act (Law No. 225 of 1999), or filed for commencement of rehabilitation proceedings under Article 17 of the Corporate Rehabilitation Act (Law No. 154 of 2002). However, a person who has received a decision to approve the rehabilitation plan under the Civil Reorganization Act or a decision to approve the rehabilitation plan under the Corporate Rehabilitation Act shall be deemed not to have filed for commencement of reorganization or rehabilitation proceedings. (9) Must not have a relationship with any other party participating in this competitive bid (including bids for different groups) that falls under any of the following. A Capital Relationship A capital relationship refers to the relationship between two companies that fall under any of the following cases. (a) When there is a relationship between a subsidiary, etc. (defined in Article 2, Item 3-2 of the Companies Act (Law No. 86 of 2005); hereinafter the same) and a parent company, etc. (defined in Article 4-2 of the same Act; hereinafter the same). (b) When there is a relationship between subsidiaries, etc. that share the same parent company, etc. B Personnel Relationship A personnel relationship refers to the relationship between two companies that fall under any of the following cases. However, (a) shall be excluded if one of the companies, etc. (defined in Article 2, Paragraph 3, Item 3 of the Companies Act Enforcement Regulations (Ministry of Justice Ordinance No. 12 of 2006); hereinafter the same) is a company, etc. for which reorganization proceedings under Article 2, Item 4 of the Civil Reorganization Act (Law No. 225 of 1999) are ongoing, or is a rehabilitation company (defined in Article 2, Item 7 of the Corporate Rehabilitation Act (Law No. 154 of 2002); hereinafter the same). (a) When an officer of one company, etc. (refers to officers defined in Article 2, Paragraph 3, Item 3 of the Companies Act Enforcement Regulations, including the following. Hereinafter the same) concurrently serves as an officer of the other company, etc. a Directors of a stock company. However, the following are excluded. (a) Directors who are audit committee members in a company with an audit committee (defined in Article 2, Item 11-2 of the Companies Act). (b) Directors in a company with a nomination committee (defined in Article 2, Item 12 of the Companies Act). (c) Outside directors (defined in Article 2, Item 15 of the Companies Act). (d) Directors who are stipulated in the articles of incorporation under Article 348, Paragraph 1 of the Companies Act not to execute business. b Executive officers of a company with a nomination committee (defined in Article 402 of the Companies Act). c Members of a partnership company (defined in Article 575, Paragraph 1 of the Companies Act, including unlimited partnerships, limited partnerships, or limited liability companies) (excluding members who are stipulated in the articles of incorporation under Article 590, Paragraph 1 of the Companies Act not to execute business). d Directors of a cooperative. e Other persons who execute business and are equivalent to the persons listed in a to d. (b) When an officer of one company, etc. concurrently serves as a trustee (hereinafter referred to as "trustee") appointed under Article 64, Paragraph 2 of the Civil Reorganization Act or Article 67, Paragraph 1 of the Corporate Rehabilitation Act for the other company, etc. (c) When a trustee of one company, etc. concurrently serves as a trustee of the other company, etc. C Other cases where the fairness of bidding is deemed to be hindered. Cases where a cooperative (including a joint venture) and its members participate in the same bid, and other cases where a capital or personnel relationship equivalent to the capital or personnel relationship described in A or B above is recognized. 2. Delivery of Related Documents (1) The documents to be delivered by the city to persons wishing to participate in this competitive bid (hereinafter referred to as "Competitive Bidding Hopefuls") are as listed in Table 1. (2) The city will deliver the documents in (1) by posting them at the following URL. https://www.city.kochi.kochi.jp/soshiki/78/ 3. Loan of Drawing Data Drawing data will be loaned as follows. (1) Loan Period: From Friday, October 9, Reiwa 8 to Tuesday, October 27, Reiwa 8, 4:30 PM. (2) Loan Method: Persons wishing to borrow drawing data must submit the following information (format is optional). - Business Name - Address (location) and Name of Competitive Bidding Hopeful (for corporations, name and title and name of person authorized to bid) - Department, Name, and Contact Information (phone number, email address) of the person in charge - Statement of desire to borrow drawing data, planned date and time of visit, and name of visitor. (3) Loan Location: Drawing data will be loaned on a recording medium (DVD-R) at the "14 Inquiries" contact point. The recording medium must be returned to the loan location by 4:30 PM on Tuesday, October 27, Reiwa 8. 4. Inquiry Response (1) If there are inquiries (excluding simple matters such as document format), they can be submitted in writing. (2) Persons wishing to make inquiries must submit an inquiry form with the inquiry items listed. (3) The method, deadline, and location for submitting inquiry forms are as follows. Submission Method: Facsimile or email (After sending, the sender must confirm receipt of the document by calling the phone number at "14 Inquiries".) Deadline: Thursday, October 15, Reiwa 8, noon (must arrive by this time). Submission Location: Same as "14 Inquiries". (4) The city will post answers to inquiries at the following URL by Monday, October 19, Reiwa 8. https://www.city.kochi.kochi.jp/soshiki/78/ (5) Handling of Inquiry Responses Inquiries by phone, etc. will not be accepted. 5. Application for Competitive Bidding Participation Qualification Review (1) Competitive Bidding Hopefuls (hereinafter referred to as "Applicants") must undergo Kochi City's competitive bidding participation qualification review. (2) Applicants must submit the documents specified in Table 2. (3) In the "Name of Competitive Bidding Participation Qualification Application Form" field, circle the group you wish to participate in (A or B). (4) Application documents shall be for the head office. (5) Those who require property, etc. competitive bidding qualifications must enclose proof of performance (copy of contract, etc.). (6) The method, deadline, and location for submitting application documents are as follows. Submission Method: Mail (by registered mail or simple registered mail) or in person (from 9:00 AM to 4:30 PM on days excluding Saturdays, Sundays, and national holidays as defined by the Act on National Holidays (Showa 23, Law No. 178). However, excluding the period from noon to 1:00 PM). Deadline: Wednesday, October 21, Reiwa 8 (must arrive by this time). Submission Location: Same as "14 Inquiries". 6. Notification of Competitive Bidding Participation Qualification Review Results (1) The city will notify applicants of the results of the review in (1) above by email in principle by Friday, October 23, Reiwa 8. (2) Persons who have received notification from the city that they do not have competitive bidding qualifications may request an explanation of the reason in writing to the School Environment Improvement Division by Monday, October 26, Reiwa 8. 7. Participation in Competitive Bidding (1) Persons who have received notification from the city that they have competitive bidding qualifications (hereinafter referred to as "Qualified Bidders") may participate in this competitive bid. (2) The date and time and place for the bid are as follows. A Date and Time: Tuesday, October 27, Reiwa 8, 10:00 AM. B Place: Kochi City Hall Main Building, 3rd Floor, Bidding Room (5-1-45 Honmachi, Kochi City). * Bidding will be conducted sequentially starting with Group A. 8. Minimum Reserve Price (1) A minimum reserve price will be set for this project. Bids below the minimum reserve price will be disqualified. However, disqualified bidders may participate in the second and subsequent re-bids. (2) The minimum reserve price will be set in the range of 65% to 85% of the estimated price, taking into account the content of the target contract, etc. 9. Matters Concerning Bidding Conditions, etc. (1) Persons other than Qualified Bidders may not participate in this bid. Furthermore, if a Qualified Bidder no longer meets the qualification requirements or if it is found that the application documents contain false information, they may not participate in this bid. (2) If a person other than the representative (agent) participates in the bid, a letter of attorney must be submitted; otherwise, participation in the bid is not permitted. (3) Groups A and B of this bid will determine the successful bidder independently for each group. It is not prohibited for the same company to be the successful bidder for both Group A and Group B. (4) The number of bids shall be up to 3. (5) The bidder with the lowest bid price within the range of the estimated price and above the minimum reserve price will be the successful bidder. If there are two or more bidders with the lowest bid price, the successful bidder will be determined by lottery. (6) When determining the successful bid, the contract price will be the bid amount plus 10% of that amount. Therefore, bidders must enter the amount equivalent to 100/110 of their estimated contract price on the bid form, regardless of whether they are a taxable or tax-exempt business operator for consumption tax and local consumption tax. (7) In the "Project Name" field of the bid form, circle the group (A or B) you are participating in. Bids without the group indicated will be invalid. (8) The representative's seal or the agent's seal on the bid form may be omitted. If the seal is omitted, the representative or agent will be identified by a photo ID (driver's license, etc.). Bids where the representative or agent cannot be identified when the seal is omitted will be invalid. However, the seal of the delegator (representative, branch manager, etc.) on the letter of attorney for agent bidding cannot be omitted. Furthermore, if the agent's seal is used in the seal usage column of the letter of attorney, the agent's seal cannot be omitted on the bid form. (9) In accordance with Article 8, Item 2 of the Kochi City Contract Regulations, the bid security is waived. (10) Bids submitted by persons who do not meet the qualification requirements and bids falling under Article 20 of the Kochi City Contract Regulations are invalid. 10. Withdrawal from Competitive Bidding (1) Qualified Bidders may withdraw from participating in this competitive bid.