(Unit Price Contract) Reiwa 9 School Lunch Delivery Services for Elementary Schools

(Unit Price Contract) Reiwa 9 School Lunch Delivery Services for Elementary Schools Mayor's Bureau TENDER NOTICE We hereby announce that the following tender will be held. Announcement Date: October 28, 2026 Fiscal Year: Reiwa 9 (2027) Tender Number: 200110 Tender Method: Participation-based Designated Competitive Bidding Contract Method: Unit Price Contract Item Name: (Unit Price Contract) Reiwa 9 School Lunch Delivery Services for Elementary Schools Performance Period: April 1, Reiwa 9 to March 31, Reiwa 10 Performance Location: As per specifications Estimated Price (excluding tax): 11,028,380 yen Tender Period Start Date/Time: November 2, 2026, 09:00 Tender Period End Date/Time: November 5, 2026, 17:00 Bid Opening Date: November 6, 2026 Bid Opening Time: 09:00 onwards Category: Transportation Content: Transportation Requesting Department: Health and Physical Education Office, Board of Education Secretariat Bid Participation Qualifications: Must be listed in the qualified bidder list (goods) for designated competitive bidding as stipulated in Article 22, Paragraph 2 of the Kyoto City Contract Administration Regulations. Bid Participation Qualifications (Company Size, etc.): Small and medium-sized companies within the city. Bid Participation Qualifications (Performance Record): None Bid Participation Qualifications (Other): Must satisfy all of the following qualifications: 1. Must have obtained a general cargo transport business permit as defined by the Ministry of Land, Infrastructure, Transport and Tourism and be able to operate in Kyoto City. 2. Must be able to prove that the vehicles to be used meet the specifications. [Documents to be Submitted]: 1. Copy of general cargo transport business permit. 2. Copy of vehicle inspection certificate for vehicles to be used for contracted services, and photos of the exterior and cargo area of the vehicles (photos to be pasted evenly on A4 paper), and documents proving fulfillment of qualification 2 (one per vehicle to be used). Other: Detailed Statement Specifications This tender is a unit price contract, but the bid amount input and the determination of the successful bid will be based on the total amount. When determining the successful bid, the contract price will be the amount entered plus an amount equivalent to 10% of that amount (rounded down to the nearest 0.01 yen if there is a fraction). Therefore, bidders must enter the total amount (hereinafter referred to as 'total amount'), which is the sum of the subtotals (hereinafter referred to as 'subtotal') calculated by multiplying the estimated contract unit price of 110/100 (up to 0.01 yen units) by the estimated quantity for each item (regardless of whether they are taxable or tax-exempt businesses with respect to consumption tax and local consumption tax). The successful bid will be determined by comparing these total amounts. However, the subtotal amount for each item must not exceed the estimated amount in the attached unit price contract request detailed statement. Upon conclusion of the contract, a unit price contract will be concluded for each item by calculating the unit price by dividing the subtotal by the estimated quantity (rounded down to the nearest 0.01 yen if there is a fraction), adding an amount equivalent to 10% of that amount (rounded up to the nearest 0.01 yen if there is a fraction). If the consumption tax rate changes due to revisions of the Consumption Tax Act, etc., the contract amount will be adjusted by adding or subtracting the consumption tax equivalent amount without any special amendment procedures. However, if the consumption tax equivalent amount does not change due to the application of transitional measures prescribed by the government, the treatment according to those transitional measures will apply. ○ Notes on bid amount and contract amendment due to fluctuations in prices, etc. during the contract period (items that apply are marked with ■). ■ Since contract amendments, including the contract amount, are generally not made even if prices fluctuate during the contract period for this procurement, the bid amount should take into account price fluctuations during the contract period. □ For the second year or later of the contract period (limited to after the 13th month from the contract date) for this procurement, contract amendments will be made according to the conditions stated in the specifications only in case of fluctuations in labor costs during the contract period. Therefore, the bid amount should take into account price fluctuations excluding labor cost fluctuations during the contract period. For this tender, after the bid opening, the qualifications of the lowest bidder will be confirmed. If the lowest bidder after the bid opening is determined to be ineligible, the contract department will contact them. You must submit documents proving your eligibility by November 11, 2026 (Wednesday) 5:00 PM, starting from the day after the bid opening date. The reception hours for documents proving eligibility are from 9:00 AM to 5:00 PM on days other than holidays (excluding noon to 1:00 PM). If documents proving eligibility are not submitted by the above deadline, the bidder will be deemed ineligible, their bid will be invalidated, and they will be suspended from participating in competitive bidding. In this case, the next lowest bidder will be checked for qualifications and the successful bid will be determined. This qualification check will be repeated until the successful bidder is determined. If, as a result of the examination of submitted documents, a bidder is found to be ineligible, their bid will be invalidated. In this case, the next lowest bidder will be checked for qualifications and the successful bid will be determined. This qualification check will be repeated until the successful bidder is determined. Bid bond is waived. The successful bidder will be the one who submits the lowest valid bid among those deemed eligible. (Bid opening results will not be published until the successful bidder is determined.) Withdrawal after bidding is not permitted. If the successful bidder fails to conclude the contract, it will be considered a contract withdrawal, and they will be suspended from competitive bidding for 3 months, and a penalty equivalent to 5% of the bid amount will be collected. If a person wishing to participate in this tender (individual, corporate representative, or person authorized by a corporate representative or individual) is the same person as another representative, etc. wishing to participate in this tender, only one of them may participate. If it is found that both the representative and the same person have bid in this tender, the bids submitted by that representative and the same person will be invalidated pursuant to Article 6-2, Item 14 of the Kyoto City Contract Administration Regulations, and they will be suspended from participating in competitive bidding. If a successful bidder is determined in this tender, and it is found before the contract is concluded that the successful bidder is the same person as another representative who bid in this tender, the contract will not be concluded, and they will be suspended from participating in competitive bidding. The successful bid determination date is November 17, 2026. For bidders who submitted bid data via the internet, an email will be sent to confirm the bid results on the electronic bidding system. Please check individually. If the successful bidder submitted bid data using a terminal machine, the contract department will contact the successful bidder by phone after 10:00 AM on November 17, 2026. Bidders other than the successful bidder will be notified of the bid results orally upon request within 5 days (excluding holidays) from the day after the successful bid determination date. The bid results will generally be available for confirmation on the contract department's webpage or by viewing the bid execution results table in the contract department from 1:00 PM on the day after the successful bid determination date. Bidders who were not successful can request an explanation of the reasons within 5 days (excluding holidays) from the day after the successful bid determination date. The response will be given orally or in writing (only if the request is in writing and requests a written notification). The successful bidder (hereinafter referred to as 'contractor') shall not procure necessary goods (excluding goods manufactured with the contractor's trademark, etc.; hereinafter the same) or services from unsuccessful bidders who were competitors in this tender. Furthermore, unsuccessful bidders shall not supply necessary goods or services for contract performance to the contractor. However, this does not apply if the contractor procures necessary goods or services from an unsuccessful bidder through a third party, or if it is necessary to procure part of the necessary goods or services from an unsuccessful bidder due to patent rights, other exclusive rights, or other unavoidable reasons, and prior written approval from the City has been obtained. The contract date will be April 1, 2027. However, if the budget for this procurement is not approved, the contract will not be concluded. Furthermore, due to Kyoto City's circumstances, the budget for this procurement may not be appropriated or may be reduced, in which case the contract may not be concluded with the successful bidder, or the estimated quantity/amount may be significantly reduced before or after the contract conclusion. In the event of any damage to the successful bidder due to such non-conclusion or reduction of the contract, the successful bidder shall not claim any compensation from Kyoto City. If there are any changes to the announcement, specifications, etc. for this tender, or if there are any supplementary matters regarding this tender, they may be posted on the 'Participation-based Designated Competitive Bidding Announcement' page of the Kyoto City Bidding Information Center by the day before the start of the bidding period. Please check for announcements before bidding. (Changes or withdrawals of bids will not be permitted due to failure to check for announcements.) Matters not stipulated in this announcement and specifications shall be governed by the Kyoto City Contract Administration Regulations, other ordinances, regulations, and guidelines established by the City, as well as applicable laws and regulations. Kyoto City Electronic Bidding System Usage Hours, etc.: Internet Bidders: 9:00 AM - 5:00 PM (excluding holidays). The name on the IC card used must be the same as the representative's name on the 'Registered Seal Notification' submitted to the City (or the name of the authorized representative if one is registered). Furthermore, bids will be invalid if they are not accompanied by a valid electronic signature and certificate at the time of arrival of the bid data. Bidders using terminals installed within the contract department: 9:00 AM - 12:00 PM and 1:00 PM - 5:00 PM (excluding holidays). If a terminal user has not obtained a terminal user card, they must apply for and obtain one at least one hour before the end of the bidding period. Bids for equivalent products are not permitted unless specified as possible in the specifications. Contractors for procurement of goods, etc. with an estimated price of 80 million yen or more must submit a document declaring their understanding of the importance of initiatives for building a sustainable society, including SDGs, and their commitment to such initiatives (form posted on 'Kyoto City Bidding Information Center') or a copy of a certificate of authentication, certification, or award from a system that constitutes the 'Kyoto SDGs Network' (https://www.city.kyoto.lg.jp/sogo/page/0000295638.html) attached to the form posted at the URL below, or by submitting it to the contract department within two months after the contract conclusion. (URL for the relevant page on 'Kyoto City Bidding Information Center') https://www2.city.kyoto.lg.jp/rizai/chodo/koukeiyaku/koukeiyaku.htm Inquiries should be directed to the contract department representative. * Holidays refer to holidays of the City of Kyoto as defined in Article 1, Paragraph 1 of the Ordinance on Holidays of the City of Kyoto. Unit Price Contract Specifications: Kyoto City Board of Education, Health and Physical Education Office, Elementary School Lunch Section (Contact: Ichikawa, Tatsumi, Tel. 708-5323) Item Name: Reiwa 9 School Lunch Delivery Services for Elementary Schools Shape/Dimensions: Estimated Quantity: School Lunch Delivery Services for Elementary Schools (Schedule A) 3 schools delivery - 167 days; School Lunch Delivery Services for Elementary Schools (Schedule B) 2 schools delivery - 25 days; School Lunch Delivery Services for Elementary Schools (Schedule C) 1 school delivery - 5 days. * The estimated quantity is based on past performance or forecasts and may increase or decrease due to Kyoto City's circumstances, but no contract amendment will be made due to quantity fluctuations. Contract Period: April 1, Reiwa 9 - March 31, Reiwa 10 Contract Conditions: As per attached sheet Note: If you have any questions regarding these specifications, please follow the instructions of the contract department. Reiwa 9 School Lunch Delivery Services for Elementary Schools Specifications Kyoto City Board of Education 1. Item Name: Contract for School Lunch Delivery Services for Elementary Schools. 2. Scope of Contracted Services: Kyoto City (hereinafter referred to as 'Party A') shall entrust the following services related to school lunch provision for students of Kyoto City Kyoto Oike Junior High School (hereinafter referred to as 'Junior High School') and Kyoto City Gosho Minami Elementary School, Kyoto City Takakura Elementary School, and Kyoto City Gosho Higashi Elementary School (hereinafter referred to as 'Elementary Schools') to the contractor (hereinafter referred to as 'Party B'). (1) Delivery of school lunches and tableware, etc. from the Elementary Schools to the Junior High School. (2) Delivery of tableware, etc. from the Junior High School to the Elementary Schools. (3) Management of delivery container storage at the Junior High School. (4) Escort and delivery assistance for students transporting delivery containers to classrooms. (5) Other necessary services incidental to the preceding items. 3. Performance Location: Kyoto City Gosho Minami Elementary School: 242 Gochome, Nishimachi, Yanagibanba-dori, Ebisugawa-agaru, Nakagyo-ku, Kyoto City. Kyoto City Takakura Elementary School: 343 Wakuya-cho, Takakura-dori, Rokkaku-sagaru, Nakagyo-ku, Kyoto City. Kyoto City Gosho Higashi Elementary School: 290-2 Kinshasou-cho, Marutamachi-agaru, Shin-karasuma-dori, Kamigyo-ku, Kyoto City. Kyoto City Kyoto Oike Junior High School: 45-3 Toraishi-cho, Oike-agaru, Yanagibanba-dori, Nakagyo-ku, Kyoto City. 4. General Provisions: (1) In performing the contracted services, Party B shall comply with all relevant laws and notifications concerning school lunches, food hygiene, public health, and all other applicable laws and notifications, as well as the City Contract Regulations and this Contract Specification. (2) Party B shall exercise the due diligence of a good manager with respect to school lunch-related facilities, equipment, and utensils owned by Party A. (3) Party B shall recognize that this service is a school lunch provision project for children based on the School Lunch Act, which has a high degree of public interest, and shall make every effort to provide safe, hygienic, and stable school lunches, and shall always perform the services with the due diligence of a good manager. (4) Maintain close cooperation with the school. (5) Party B shall not subcontract all or part of the services to a third party by any means. (6) Party A may inspect Party B's performance status at any time and provide instructions as deemed necessary. Party B shall comply with these instructions. (7) Party B shall not assign or transfer any rights or obligations arising from this contract to a third party, unless prior written consent is obtained from Party A.