Laundry Services Consignment Contract for Reiwa 9

Independent Administrative Institution National Hospital Organization Sagamihara Hospital Public Notice of Bidding 3) Contract Negotiation Rights Holder and Determination of Contract Price The contract negotiation rights holder will be the party who submitted a valid bid within the estimated price range (if there are multiple parties, negotiation order will be assigned based on bid amount. If there are multiple bids with the same amount, the negotiation order will be determined by lottery), and the contract price will be determined through negotiation. Date: October 28, Reiwa 8 Independent Administrative Institution National Hospital Organization Sagamihara Hospital Chief Financial Officer: Ken Adachi, Director The first negotiation rights holder will be notified of the negotiation date and time immediately after the negotiation rights holder is determined. If the representative of your company does not attend the negotiation, please submit a "Letter of Authorization." Furthermore, if the negotiation rights holder falls under any of the following items, they will immediately forfeit their status, and negotiations with that party will be terminated. 1. Procurement Item Name: Laundry Services Consignment Contract for Reiwa 9 (Specifications as per "Specifications Document" to be delivered separately) 2. Qualifications Required for Bidding (1) Must be registered with the Ministry of Health, Labour and Welfare (Nationwide Unified Qualifications) in "Services, etc." with a ranking of "A", "B", or "C". However, participation is not permitted during a period of suspension of registration qualifications. (2) Must not have had any contract cancellations, withdrawals, or bid suspensions within the past 3 years. (3) Must have experience in consignment services for hospitals with 400 or more beds. 3. Location and Period for Delivery of Contract Conditions, Bids, and Specifications Location: Independent Administrative Institution National Hospital Organization Sagamihara Hospital, Administration Department, Planning Division, Contract Section Period: From 9:00 on Wednesday, October 28, Reiwa 8 to 9:00 on Tuesday, December 1, Reiwa 8 (Weekdays only) *Excluding the period between 12:00 and 13:00. 4. Place of Submission of Competitive Bids and Bid Opening Location: Independent Administrative Institution National Hospital Organization Sagamihara Hospital, Administration Department, Planning Division, Contract Section Submission Deadline: 9:00 on Tuesday, December 1, Reiwa 8 Bid Opening Date and Time: 9:30 on Thursday, December 3, Reiwa 8 5. Contract Period and Location Delivery Location: Independent Administrative Institution National Hospital Organization Sagamihara Hospital Contract Period: April 1, Reiwa 9 to March 31, Reiwa 10 6. Outline of Competitive Bidding (1) Bidding Method: Bids will be submitted by the deadline at the location and during the period specified in 3. The bid amount must include all costs related to the procurement item specified in 1. (Consumption tax excluded). Bids must be sealed in an envelope and clearly marked "Bid for Goods/Services." Bids can be submitted in person or by mail. Fax, email, or other methods are not permitted. Only one person per company is allowed to enter the accounting office during bid opening. Please refrain from conversations between companies or using mobile phones within the accounting office. Inquiries are accepted from today until the bid submission deadline (Monday-Friday, 9:00-17:00). *Excluding 12:00-13:00. (2) Invalid Bids: The following bids will be considered invalid. Please check carefully before submission. ① Bids with attached copies of grade determination notices or registration notices that are not for the specified grade, or are not attached. ② Bids with missing or incorrect bid date, corporate name/address (or branch/office name/address), or representative's title/name, or without the representative's seal. ③ Bids with corrected or inaccurate bid amounts. ④ Bids that do not meet, differ from, or omit specifications listed in the specifications document in 3. ⑤ Submission of multiple bids. ⑥ Bids with errors in calculation. Regarding the negotiation rights holder and contract price determination: If the first negotiation rights holder falls under any of the following items, they will immediately forfeit their status, and negotiations with that party will be terminated. ① Interfering with the negotiations of other negotiation rights holders. ② Interfering with negotiations or delaying contract procedures for the purpose of obtaining negotiation rights. ③ Colluding with other negotiation rights holders (If collusion is suspected, negotiations will be temporarily suspended. If collusion is discovered after the contract is awarded, the contract will be invalidated except for the performance already rendered). ④ Refusing to negotiate (including refusal to sign or seal the "Negotiation Participant List", refusal to submit a "Letter of Authorization", or failure to attend negotiations without justifiable reason). ⑤ Disrupting orderly and peaceful negotiations. ⑥ Requesting a postponement or change of the negotiation date that extends beyond the business day following the notified negotiation date (If the purpose is to interfere with negotiations or delay contract procedures, it falls under ②). ⑦ Requesting withdrawal during negotiations. ⑧ Presenting a bid amount lower than the initial bid amount without providing a reason. ⑨ When the Chief Financial Officer determines that negotiations have reached an impasse. ⑩ Failure to determine the contract price within 10 days from the start of negotiations. If negotiations fail, negotiation dates will be sequentially notified according to the negotiation order. However, if the Chief Financial Officer determines that further negotiations will not lead to the determination of the contract price, the contract procedure itself will be terminated, and this will be posted on the Administration Department's bulletin board. If no negotiation rights holder is determined, or if the contract procedures are terminated, the subsequent contract procedures will be new. Therefore, participants in this tender will not be subject to preferential treatment or intentional exclusion in future tenders. Consequently, the method of contract procedures and participant selection will be planned anew. However, those falling under items ① to ⑤ above may be subject to certain penalties in subsequent contract participation. Please be aware of this. 4. Acceptance Period for Contract Complaints Please submit any complaints regarding this contract within 10 days from the occurrence of the act that caused the complaint. Complaints submitted after the acceptance period will not be accepted. Furthermore, complaints from parties who do not have a direct interest will not be accepted, even within the acceptance period. 5. Other Inquiries: Independent Administrative Institution National Hospital Organization Sagamihara Hospital, Administration Department, Planning Division, Contract Section Chief Contact Person: Hoshino Phone: 042(742)8311 Extension 4104 Inquiries are accepted from today until the bid submission deadline (Monday-Friday, 9:00-17:00). *Excluding 12:00-13:00.