Purchase of Heavy Oil A (Hiroshima Port)

Purchase of Heavy Oil A (Hiroshima Port)
TENDER ANNOUNCEMENT We will conduct a general competitive tender as follows.
This case is subject to electronic procurement system (GEPS) for submission of certificates for confirmation of competitive participation qualifications (hereinafter referred to as "certificates, etc."), bidding, and contract.
July 1, 2024 Authorized Officer for Expenditure: Commander of the 6th Regional Coast Guard Headquarters, Hiroshi Ikegami ◎Procuring Entity Number 020 ◎Location Number 34 ○Contract Number Ne 62 1 Procurement Details (1) Item Classification Number 2 (2) Name and Quantity of Purchase, etc. Purchase of Heavy Oil A (Hiroshima Port) Estimated Quantity 2,555KL (3) Specifics of Procurement Item Name SOx compliant fuel (4) Delivery Period From September 1, 2024, to March 31, 2025 (5) Delivery Place Inside the fuel tanks of designated patrol vessels anchored in Hiroshima Port (6) Bidding Method Bidding will be conducted on a total price basis for the estimated quantity.
Please note that the successful bid will be determined by adding 10% of the bid amount to the amount stated in the bid form. Therefore, bidders shall state in their bid form an amount equivalent to 100/110 of the estimated contract amount, regardless of whether they are taxable or tax-exempt businesses for consumption tax and local consumption tax.
Also, amounts less than one yen in the bid amount field will be rounded down.
(7) Use of Electronic Bidding System This case is a procurement case subject to the electronic bidding system.
If it is difficult to use the electronic bidding system, you may submit a request for participation in the paper bidding method.
For other details, please refer to the tender explanation.
2 Qualifications for Participation (1) Not falling under the provisions of Article 70 of the Order for Execution of Budget, Receipts, and Expenditures.
Minors, persons under guardianship, or persons under assistance who have obtained the necessary consent for concluding a contract may fall under cases of special reasons within the said article.
(2) Not falling under the provisions of Article 71 of the Order for Execution of Budget, Receipts, and Expenditures.
(3) Must be qualified to participate in tenders by the Ministry of Land, Infrastructure, Transport and Tourism (unified qualification for all ministries and agencies) for fiscal years 2025, 2026, and 2027, with a classification of "Sales of Goods" in grades A, B, C, or D, and possess qualifications for the Chugoku or Shikoku regions.
(4) Must have registered as a petroleum seller in accordance with the provisions of the Petroleum Stockpiling Law (Law No. 55 of 2001).
(5) Not currently suspended from transactions by the relevant department.
(6) Not a business operator substantially controlled by a gangster or equivalent, for whom an exclusion request has been made from public works projects ordered by the Ministry of Land, Infrastructure, Transport and Tourism, and such state continues.
(7) If using the electronic procurement system, must have obtained electronic certification (IC card).
3 Place of Submission of Bids, etc. (1) URL and Contact Information for Electronic Procurement System Government Electronic Procurement System (GEPS) https://www.p-portal.go.jp/pps-web-biz/電子調達システムヘルプデスク TEL 0570-014-889 (2) Place of Submission of Bids, etc. by Paper Bidding Method, Place for Inspection of Contract Terms, Place for Distribution of Tender Explanation, and Contact Information: 734-8560 Hiroshima Prefecture, Hiroshima City, Minami Ward, Ujinakaigan 3-10-17, 6th Regional Coast Guard Headquarters, Finance and Supply Department, Finance Division, Bid Examination Section, Taisuke Nishi, Phone 082-251-5111 ext. 2224 (3) Method of Distribution of Tender Explanation Tender explanations can be downloaded from the website of this headquarters.
http: //www.kaiho.mlit.go.jp/06kanku/keirihokyuu/index.html For those who wish to receive the tender explanation by mail, please send a return envelope (with the destination address clearly written) that can accommodate A4 size paper, along with postage stamps equivalent to the weight of 200g or International Reply Coupons, to the section in (2).
(4) Deadline for Receipt of Certificates, etc. August 3, 2024, 16:00 (5) Deadline for Receipt of Bids, etc. by Paper Bidding, Mail, etc., and Bids via Electronic Procurement System August 24, 2024, 16:00 (6) Date and Time and Place of Bid Opening August 25, 2024, 11:00 Location: 6th Regional Coast Guard Headquarters, 6th Floor, Bid Room 4 Other (1) Language and Currency Used in Contract Procedures: Japanese and Japanese Yen.
(2) Bid Bond and Contract Deposit: Exempt.
(3) Invalid Bids: Bids submitted by persons who do not meet the qualifications for participation stated in this announcement, and bids that violate the conditions of bidding.
(4) Requirement for Contract Creation: Required.
(5) Method of Determining Successful Bidder: The successful bidder will be the one who submits the lowest valid bid within the limit of the estimated price established in accordance with Article 79 of the Order for Execution of Budget, Receipts, and Expenditures.
(6) Negotiation in Procedures: Not applicable.
(7) Other: Details will be provided in the tender explanation.
5 Summary (1) Official in charge of disbursement of the procuring entity: Ikegami Hiroyuki, Commander, 6th Regional Coast Guard Headquarters.
(2) Classification of the products to be procured: 2 (3) Nature and quantity of the products to be purchased: Fuel Oil A, (Hiroshima Port) About 2,555KL (4) Delivery date: From September 1, 2024, to March 31, 2025 (5) Delivery place: Hiroshima Port (6) Qualifications for participating in the tendering procedures; Supplier eligible for participating in the proposed tender are those who shall; ① not come under Article 70 of the Cabinet Order concerning the Budget, Auditing and Accounting. Furthermore, minors, Person under Conservatorship or Person under Assistance that obtained the consent necessary for concluding a contract maybe applicable under cases of special reasons within the said clause: ② not come under Article 71 of the Cabinet Order concerning the Budget, Auditing and Accounting: ③ have Grade A, B, C or D of “Selling” in Chugoku or Shikoku area in terms of the qualifications for participating in the tenders by the Ministry of Land, Infrastructure, and Transport (Single qualification for every ministry and agency) in the fiscal years of 2025, 2026 and 2027.
④ have registered with the relevant authorities, in accordance with the Petroleum Stockpiling Law (Law No. 55 of 2001), to initiate business of selling Petroleum Products.
⑤ The person who is not being suspended from transactions by the request of the officials in charge of contract.
⑥ not be the business operators that a gangster influences management substantially or the person who has exclusion request from Ministry of Land, Infrastructure, Transport and Tourism is continuing state concerned.
(7) Time limit for tender; 16:00, August 24, 2024 (8) acquire the electric certificate in case of using the Electronic procurement system https://www.geps.go.jp/(9) Contact point for the notice: NISHI Taisuke, Bid Examination Section, Finance Division, Finance and Supply Department, 6th Regional Coast Guard Headquarters, 3-10-17 Ujinakaigan, Minami-ku, Hiroshima-City, Hiroshima 734-8560 Japan. TEL 082-251-5111 ext. 2224
TENDER EXPLANATION (Lowest Price Winning Bid Method) Contract Number: Contract Ne-62 Contract Name: Purchase of Heavy Oil A (Hiroshima Port) Items and Contents 1. Contracting Officer, etc. 2. Procurement Details 3. Qualifications for Participation 4. Application Procedure for Tender Participation 5. Place of Submission of Bids and Related Documents, etc. 6. Other Attached Documents: Bid Form (Form) Attached Documents: Request for Participation in Paper Bidding Method (Form) Attached Documents: Survey Sheet for Paper Bidders Attached Documents: Confirmation Form (for Electronic Bidding Application) Attached Documents: Draft Contract TENDER EXPLANATION For tenders related to procurement contracts of the 6th Regional Coast Guard Headquarters (announced on July 1, 2024), this tender explanation shall apply in addition to the provisions of the Accounting Law (Law No. 35 of 1947), the Order for Execution of Budget, Receipts, and Expenditures (Imperial Ordinance No. 165 of 1947), the Regulations for Handling Contract Procedures (Ministry of Finance Ordinance No. 52 of 1962), etc.
1. Contracting Officer, etc. Authorized Officer for Expenditure: Commander of the 6th Regional Coast Guard Headquarters, Hiroshi Ikegami 2. Procurement Details (1) Contract Name: Purchase of Heavy Oil A (Hiroshima Port) (2) Contract Details: As per specifications (3) Fulfillment Deadline: March 31, 2025 (4) Fulfillment Place: Inside the fuel tanks of designated patrol vessels anchored in Hiroshima Port (5) Date and Time of Specification Briefing Session, etc.: No specification briefing session will be held. If you have any questions regarding the specifications, please contact the following.
Contact for Specifications, etc.: 3-10-17 Ujinakaigan, Minami-ku, Hiroshima City, 6th Regional Coast Guard Headquarters, Finance and Supply Department, Supply Division, Tel: 082-251-5111 (ext. 2260) (6) Bidding Method: In principle, the number of bid executions shall be limited to two for each tender.
If a successful bidder is not determined within the number of bid executions, in principle, the procedure will not transition to a discretionary contract based on the provisions of Article 99-2 of the Order for Execution of Budget, Receipts, and Expenditures.
Furthermore, those who find it difficult to use the electronic procurement system may substitute it with a paper bidding method by submitting a request for participation in the paper bidding method to the contracting party.
The successful bidder will be determined by the lowest price winning bid method.
① Bidders shall estimate the contract amount including all expenses.
② For the determination of the successful bid, the contract price will be the amount stated in the bid form plus 10% of that amount (if there is a fraction of less than one yen, that fraction will be rounded down). Therefore, bidders must submit a bid form stating an amount equivalent to 100/110 of the estimated contract amount, regardless of whether they are taxable or tax-exempt for consumption tax and local consumption tax.
③ Bidders must bid after thoroughly reviewing the tender explanation, specifications, etc.
In this case, if there are any doubts about the tender explanation or specifications, you may seek explanations from the relevant staff before the deadline for receipt of bids.
(7) Bid Bond and Contract Deposit: Exempt 3. Qualifications for Participation (1) The following persons are not qualified to participate in the tender.
① Persons who do not have the capacity to conclude a contract as stipulated in Article 70 of the Order for Execution of Budget, Receipts, and Expenditures, and bankrupt persons who have not been reinstated.
Minors, persons under guardianship, or persons under assistance who have obtained the necessary consent for concluding a contract may fall under cases of special reasons within the said article.
② Persons falling under the following items stipulated in Article 71 of the Order for Execution of Budget, Receipts, and Expenditures.
Persons who fall under any of the following categories, and for whom two years have not elapsed since the occurrence of the fact.
(This also applies to persons who use them as agents, managers, or other employees)