Procurement of a document management and archiving system
About This Opportunity
general supplies supply contract awarded in Finland: Asiakirjanhallinta. By Äänekosken ammatillisen koulutuksen kuntayhtymä. Awarded to Canon Oy (0114931-7).
This is a supplies contract in the general supplies sector. Located in Finland, Europe, this opportunity is open to firms and consortiums, with an estimated budget of EUR 80,000.
Published through Hilma Finland, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for the supply of goods in the general supplies sector. Supply contracts typically require bidders to demonstrate product compliance with technical specifications, delivery capacity, and relevant certifications. This contract has already been awarded. The information is published for transparency and market intelligence purposes.
Description
Auto-translated from fiProcurement of a document management and archiving system This request for proposals concerns the supply of an electronic document management and archiving system for the Äänekoski Vocational Education Consortium.
System description
The electronic document management and archiving system enables efficient document management and archiving. The system must include the following functionalities:
•Document creation, editing, and storage
•User rights management, based on Microsoft Entra ID•Metadata automatically extracted from documents
•Version control
•Electronic signature via Visma Sign service
•Integration with Visma Primus services
•Retrieval of signed documents from Visma Sign service
•Possibility to connect to the current Office 365 service
•Possibility to connect to the WordPress publishing system
•The system must be usable as a cloud service, SaaS
The supplier must use the IT2022 contract terms. The supplier must consider industry-specific requirements. Information about the consortium's operations is available at www.poke.fi.
The proposal must include the pricing principles for the implementation project, which clarifies the following:
•Scope and duration of the project (estimate)
•Required resources and workload (estimate)
•Possible additional services and functionalities (estimate)
•Phasing and schedule of the implementation project (estimate).
Contract terms
•Contract period: 1.12.2025 - 30.11.2030, 60 months
•Delivery time: starting 20.11.2025
The proposal must include public administration references.
The contracting authority may decide not to proceed with the procurement.
The selection decision will be made based on price, considering the system's implementation, license for at least 10 users, and the costs of the functionalities required in the proposal. The proposal must include the total delivery price for the period 1.12.2025 - 30.11.2030. Proposals that meet the system requirements and include public administration references will be considered for selection.
Lot 1: Procurement of a document management and archiving system
This request for proposals concerns the supply of an electronic document management and archiving system for the Äänekoski Vocational Education Consortium.
System description
The electronic document management and archiving system enables efficient document management and archiving. The system must include the following functionalities:
•Document creation, editing, and storage
•User rights management, based on Microsoft Entra ID•Metadata automatically extracted from documents
•Version control
•Electronic signature via Visma Sign service
•Integration with Visma Primus services
•Retrieval of signed documents from Visma Sign service
•Possibility to connect to the current Office 365 service
•Possibility to connect to the WordPress publishing system
•The system must be usable as a cloud service, SaaS
The supplier must use the IT2022 contract terms. The supplier must consider industry-specific requirements. Information about the consortium's operations is available at www.poke.fi.
The proposal must include the pricing principles for the implementation project, which clarifies the following:
•Scope and duration of the project (estimate)
•Required resources and workload (estimate)
•Possible additional services and functionalities (estimate)
•Phasing and schedule of the implementation project (estimate).
Contract terms
•Contract period: 1.12.2025 - 30.11.2030, 60 months
•Delivery time: starting 20.11.2025
The proposal must include public administration references.
The contracting authority may decide not to proceed with the procurement.
The selection decision will be made based on price, considering the system's implementation, license for at least 10 users, and the costs of the functionalities required in the proposal. The proposal must include the total delivery price for the period 1.12.2025 - 30.11.2030. Proposals that meet the system requirements and include public administration references will be considered for selection.
CPV: 48100000
Organisation: Äänekosken ammatillisen koulutuksen kuntayhtymä
Procedure: open
Data provenance
This notice is sourced from Hilma Finland and was originally published on March 26, 2026. Last refreshed 48 days ago. Original language: fi. BidsFactory mirrors official procurement notices and links back to the source for full legal text.
About Äänekosken ammatillisen koulutuksen kuntayhtymä
Äänekosken ammatillisen koulutuksen kuntayhtymä has issued 9 procurement notices on BidsFactory, including 0 currently open and 6 awarded contracts. Activity concentrates in General Supplies & Services, Agriculture & Food Security, and Transport & Logistics. All notices are published for Finland. Notices are distributed via Hilma Finland and TED - Tenders Electronic Daily (EU). Most recent publication: June 22, 2026.
Frequently asked questions about this tender
Who is the contracting authority?
This notice was issued by Äänekosken ammatillisen koulutuksen kuntayhtymä in Finland. The authority is responsible for evaluating bids, awarding the contract, and managing performance.
What type of contract is this?
This is a Supplies contract in the General Supplies & Services sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.
What is the estimated budget?
The estimated contract value is Up to €80,000. Bidders should ensure their proposals are consistent with this range and account for any local taxes and contract execution costs.
Where will the contract be performed?
The contract is for delivery in Finland. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.
How can I submit a bid?
Visit Hilma Finland to access the full notice, required documents, and submission instructions provided by the contracting authority.
Is this tender still open?
No — the contract has already been awarded to Canon Oy (0114931-7). The award notice is archived on BidsFactory for transparency and market intelligence.
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