Public Invitation for Bids for Procurement Contract of "Large Bus for Driver's License Test (AT Vehicle)"

Public Invitation for Bids for Procurement Contract of "Large Bus for Driver's License Test (AT Vehicle)" - 1 - Public Invitation for Bids [Large Bus for Driver's License Test (AT Vehicle)] Regarding Procurement Contract, we will conduct a public invitation for bids as follows, and hereby announce it in accordance with the provisions of Article 167-6, Paragraph 1 of the Local Autonomy Act (1947, Cabinet Order No. 16). October 26, Reiwa 8 Kenta Suzuki, Governor of Akita Prefecture 1. Items for Bidding (1) Name and Quantity of Purchased Goods: Large bus for driver's license test (AT vehicle) 1 unit (2) Specifications of Purchased Goods: As per the bid explanation document (electronic bidding) and specifications (3) Delivery Deadline: Wednesday, September 22, Reiwa 9 (4) Delivery Location: Akita Prefectural Police Driver's License Center (5-1 Shinyashukucho, Akita City, Akita) 2. Qualifications Required for Bidders (1) Must not fall under the provisions of Article 167-4 of the Local Autonomy Act. (2) Must be registered in the list of registered suppliers, etc., of goods, in accordance with Article 5 of the "Manual on Qualifications for Bidding for Manufacturing, Purchasing, etc., of Goods in Akita Prefecture" (hereinafter referred to as "Bidding Qualification Manual"). 3. Matters Concerning Qualification Screening (1) Those not registered in the list of registered suppliers, etc., of goods as per 2(2) and wishing to participate in the bidding must apply for Akita Prefecture Bidding Qualification Application using the Akita Prefecture Goods Payment Management System (Electronic Bidding System) (meaning recording necessary information in a file stored in a computer designated by the Governor using an electronic information processing organization (limited to those for processing matters related to qualifications required for bidding participants). Hereinafter referred to as "Vendor Management System") by Friday, October 30, Reiwa 8. (2) Application forms and documents must be prepared in Japanese. (3) Those who have not applied by the deadline in (1) or who are not recognized as having bidding qualifications as a result of the screening cannot participate in the bidding. (4) The results of the screening will be notified to the applicant, and if recognized as having bidding qualifications, they will be registered in the Vendor Management System's list of registered suppliers, etc., from the day after the decision date. In this case, the validity period of bidding qualifications shall be two years from the date of registration in the said list. 4. Restrictions on Bidding Participation To ensure fairness in bidding, those who were directly involved in the creation of the specifications are requested to refrain from participating in the bidding. 5. Disqualification Bidders cannot participate in the bidding if they fall under any of the following items. (1) If the bidder has had their bidding qualification decision revoked or qualification suspended in accordance with Article 8, Paragraph 1 or Paragraph 3 of the Bidding Qualification Manual, during the period from the submission deadline of the delivery item specification list stipulated in Article 7 to the bid award decision date. (2) If the bidder has not submitted the delivery item specification list or other confirmation documents stipulated in Article 7. (3) If the procedures for payment or exemption of bid security stipulated in Article 8 have not been completed. (4) If there is a possibility of actions that may hinder the normal execution of bidding. 6. Location of Contract Terms, etc. (1) Location of Contract Terms and Department in Charge of Contract Affairs: Postal Code 010-8570 Akita Prefectural Government, Bureau of Treasury, General Affairs Center, Procurement Team 4-1-1 Sannou, Akita City, Akita Phone: 018-860-2740 Fax: 018-860-2726 Email: buppin@pref.akita.lg.jp (2) Electronic records of contract terms, bidding心得 (electronic bidding), and bid explanation documents are posted on the official Akita Prefecture website "Binokuni Akita Net". (http://www.goodsprocure.pref.akita.lg.jp/eps/public/pubTop.do?methodName=initDisplay) 7. Submission of Delivery Item Specification List and Registration of Contract Representative, etc. (1) Bidders must submit a delivery item specification list detailing the items to be contracted via the Estimate Bidding System by noon on Friday, November 6, Reiwa 8. (2) The delivery item specification list will be reviewed before the start of bid acceptance, and the results will be displayed via the Estimate Bidding System. (3) If concluding the contract using the electronic contract document stipulated in Article 14(2), bidders must register the representative, etc., of the contract via the Estimate Bidding System by Friday, November 6, Reiwa 8. 8. Bid Security (1) Bidders must deposit bid security of at least 5/100 of the desired contract amount (including consumption tax and local consumption tax) before bidding, or provide collateral stipulated in Article 160, Paragraph 2, Items 1 to 6 of the Akita Prefectural Financial Regulations (1964, Akita Prefectural Ordinance No. 4; hereinafter referred to as "Financial Regulations"). However, if the bidder falls under any of the following items (a) to (c) as stipulated in Article 16 of the Financial Regulations, and submits the relevant documents by Friday, November 6, Reiwa 8, and is deemed unlikely to fail to contract, their bid security may be waived. (a) When a bid security insurance contract with the prefecture as the insured has been concluded with an insurance company, the insurance contract certificate. (b) If two or more sales contracts for the purchased goods or equivalent goods with the national government or local governments, each exceeding 50% of the desired contract amount, have been concluded and fulfilled in the past two years, copies of the contract documents and documents confirming fulfillment (payment notices, etc.). (c) Those registered in the list of registered suppliers, etc., of goods as per 2(2) must submit an application for exemption of bid security. (2) If asked for an explanation during the screening of (1), the bidder must provide a complete explanation at their own expense. (3) Bid security will be refunded immediately after the bidding ends, but for the successful bidder, it will be refunded after the contract is concluded. (4) Bid security shall not bear interest. 9. Bidding (1) Bidders must complete the bidding procedures using the Estimate Bidding System between 8:30 AM on Tuesday, November 10, Reiwa 8, and 9:00 AM on Monday, November 16, Reiwa 8. However, this does not apply if the bidder contacts us by the deadline due to system failure on the bidder's side that prevents them from completing the bidding procedures. (2) The bid amount to be entered shall be an amount equivalent to 100/110 of the desired contract amount, regardless of whether the bidder is a taxable or tax-exempt business operator. (3) For a total price contract composed of multiple items, the bid amount must be an amount that allows individual item prices to be identified later. 10. Prohibition of Bid Amount Alteration, etc. Bidders cannot alter or withdraw their bid amounts. 11. Invalid Bids Bids falling under any of the following items shall be invalid. (1) Bids submitted by persons who do not have the qualifications to participate in the bidding. (2) Bids submitted by persons who have not submitted the delivery item specification list. (3) Bids submitted by persons who have not paid the bid security or whose bid security amount is insufficient, when bid security is required. (4) Bids submitted by the same person for two or more bids for the same item. (5) Bids submitted by an agent for two or more bidders for the same bid. (6) Bids recognized as having been made through collusion or other fraudulent acts. (7) In addition to the preceding items, bids that violate the provisions of the bidding心得 and explanation documents, etc. 12. Bid Opening and Determination of Successful Bidder (1) Bid opening will be conducted via the Estimate Bidding System at 10:00 AM on Monday, November 16, Reiwa 8. (2) The bid executor shall determine the successful bidder as the person who submitted the lowest valid bid within the scope of the estimated price limit prepared in accordance with the provisions of Article 159 of the Financial Regulations. (3) When the bid executor determines the successful bidder, they shall notify the successful bidder to that effect via the Estimate Bidding System. (4) If there are two or more bidders who submitted the same lowest bid, the bid executor shall determine the successful bidder by lottery using the Estimate Bidding System. (5) If, upon opening the bids, there are no bids within the estimated price limit, the bid executor shall immediately conduct a re-bid. In this case, re-bids shall be limited to two times in principle, and the bidding deadline, etc., will be posted on the Estimate Bidding System. (6) If, as a result of the re-bid opening, there is no one to be designated as the successful bidder, and if the lowest price is close to the estimated price, and if it is deemed that conducting new bidding procedures would harm the public interest, a negotiated contract may be concluded in accordance with the provisions of Article 167-2, Paragraph 1, Item 8 of the Cabinet Order. 13. Contract Security (1) The successful bidder must deposit contract security of at least 10/100 of the contract amount, or provide collateral stipulated in Article 177, Paragraph 2, Item 1 of the Financial Regulations. However, if the successful bidder falls under item (a) or (b) as stipulated in Article 178 of the Financial Regulations, and submits the relevant documents, and is deemed unlikely to fail to contract, their contract security may be waived. (a) When a performance guarantee insurance contract with the prefecture as the insured has been concluded with an insurance company, the insurance contract certificate. (b) If two or more sales contracts for the purchased goods or equivalent goods with the national government or local governments, each exceeding 50% of the desired contract amount, have been concluded and fulfilled in the past two years, copies of the contract documents and documents confirming fulfillment (payment notices, etc.). (2) The bid security of the successful bidder may be applied to the contract security upon the successful bidder's request. 14. Contract Execution (1) The successful bidder must conclude the contract within 5 days from the day following the notification of the successful bid (including prefectural holidays stipulated in Article 1, Paragraph 1, Items of the "Akita Prefectural Ordinance on Holidays" (1989, Akita Prefectural Ordinance No. 29); hereinafter referred to as "holidays"). If the 5th day falls on a holiday, the deadline shall be the day following the holiday. However, this does not apply if the deadline extension is requested in writing due to unavoidable circumstances and approved. (2) The contract shall be concluded using an electronic contract document (hereinafter referred to as "electronic contract document"), which is an electronic record created by the bid executor using an electronic contract service designated by the prefecture, in lieu of a paper contract document. In this case, the signing and sealing shall be performed by electronic signature as stipulated in Article 2, Paragraph 1 of the "Act on Electronic Signatures and Certification Services" (2000, Act No. 102; hereinafter referred to as "electronic signature"), and after both parties agree within the deadline of the preceding paragraph, they shall perform electronic signatures and each shall keep their electronic contract document. (3) If the successful bidder cannot conclude the contract using the electronic contract document as stipulated in the preceding paragraph, they may use a paper contract document downloaded from the Estimate Bidding System with the consent of the bid executor. In this case, the successful bidder shall sign and seal the contract document and send two copies to the bid executor, and the contract shall be finalized when the bid executor signs and seals the contract document. (4) If the successful bidder fails to conclude the contract within the period specified in (1), the successful bid shall lose its validity. 15. Language and Currency Used in Contract Procedures: Japanese and Japanese Yen. 16. Other: Details are as per the bidding心得 and bid explanation document. If confirmation documents, etc., are requested in the specifications, follow the instructions.