PROCUREMENT OF THE IMPLEMENTATION SERVICE FOR THE DOCUMENT MANAGEMENT AND INSTITUTIONAL ARCHIVE SYSTEM OF THE STATE UNIVERSITY OF MILAGRO

This tender, identified by process code SIE-EPUNEMI-2025-033-474763, is for the procurement of services related to the implementation of a comprehensive Document Management and Institutional Archive System for the State University of Milagro (Universidad Estatal de Milagro). The contracting entity is the Production and Strategic Development Company of the State University of Milagro (Empresa de Producción y Desarrollo Estratégico de la Universidad Estatal de Milagro). The procurement will be conducted through an Electronic Reverse Auction (Subasta Inversa Electrónica) modality. The primary requirement specified is the acquisition of software, packages, and IT applications, with a quantity of one unit and an estimated value of USD 85,900.00. This initiative aims to modernize the university's document handling processes, ensuring efficient organization, storage, retrieval, and preservation of institutional records. The implementation of such a system is crucial for enhancing administrative efficiency, improving access to information, ensuring compliance with record-keeping regulations, and supporting the long-term strategic objectives of the university. Bidders are expected to provide a robust and scalable solution that meets the specific needs of an academic institution, covering aspects from digital document creation and management to the archival of historical records. The scope of work likely includes software installation, configuration, customization, user training, and ongoing support to ensure the successful integration and operation of the new system within the university's existing IT infrastructure.

This is a services contract in the governance and public administration sector. Located in Ecuador, Latin America, this opportunity is open to firms and consortiums, with an estimated budget of USD 85,900.

Published through SERCOP Ecuador, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for services in the governance and public administration sector. Service contracts are typically evaluated on both technical quality and price, and may require bidders to demonstrate relevant experience and qualified personnel. This contract has already been awarded. The information is published for transparency and market intelligence purposes.