DZP.261.5.2025 - Comprehensive organization of the conference 'Let's make inclusion happen!' on March 16-18, 2025 in Warsaw.

This tender, reference DZP.261.5.2025, concerns the comprehensive organization of an international conference titled 'Let's make inclusion happen!'. The event is scheduled to take place in Warsaw, Poland, from March 16th to March 18th, 2025. The contracting authority is seeking a qualified service provider to manage all aspects of the conference, ensuring a successful and impactful event focused on the theme of inclusion.

Key responsibilities for the selected contractor will likely include, but are not limited to, venue selection and management, logistical planning, technical support (audio-visual, IT), catering services, accommodation arrangements for speakers and participants if required, marketing and promotion of the event, registration management, and on-site coordination. The contractor will be expected to deliver a high-quality conference experience, adhering to specific standards and timelines.

Further details regarding specific requirements, scope of work, eligibility criteria, and submission deadlines will be provided in the full tender documentation. This opportunity is relevant for organizations with proven experience in event management, particularly in organizing large-scale conferences with international participation. The focus on inclusion suggests that the event aims to bring together diverse stakeholders to discuss and promote inclusive practices and policies. Interested parties are advised to carefully review all tender materials to ensure they can meet the demanding requirements of this comprehensive conference organization project.

This is a services contract in the media and communication, culture and heritage and general supplies sectors, with a focus on Conferences, Events, Catering and General Supplies. Located in Poland, Europe, this opportunity is open to firms and consortiums, with an estimated budget of PLN 671,749.

Published through TED - Tenders Electronic Daily (EU), a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for services in the media and communication sector. Service contracts are typically evaluated on both technical quality and price, and may require bidders to demonstrate relevant experience and qualified personnel. This contract has already been awarded. The information is published for transparency and market intelligence purposes.