Prior information notice: AI-powered accounting and routing solution for purchase invoices (AI accounting service)
About This Opportunity
This is a supplies contract in the information and communication technology and finance and banking sectors, with a focus on Cloud Services. Located in Finland, Europe, this opportunity is open to firms and consortiums. Proposals must be submitted before January 3, 2027.
Published through Hilma Finland, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for the supply of goods in the information and communication technology sector. Supply contracts typically require bidders to demonstrate product compliance with technical specifications, delivery capacity, and relevant certifications. This is an advance notice — the formal tender is expected to be published shortly. Interested parties can use this time to prepare documentation and identify potential partners.
Description
Auto-translated from fiPrior information notice: AI-powered accounting and routing solution for purchase invoices (AI accounting service) THIS NOTICE IS NOT A REQUEST FOR TENDERS. THIS NOTICE IS TO INVITE POTENTIAL TENDERERS TO PARTICIPATE IN THE PLANNING OF THE PROCUREMENT.
BACKGROUND OF THE PROCUREMENT
Helsingin kaupungin asunnot Oy (Heka) is preparing a procurement for an AI-powered accounting and routing solution for purchase invoices (SaaS service), including related implementation and expert services. The aim of the procurement is to streamline the processing of purchase invoices, reduce manual work, and improve the quality and automation level of accounting.
The solution must enable the utilization of invoice data, the generation of accounting forecasts at invoice and line item level, and continuous learning. The service will be integrated into the current purchase invoice system (DataCycle360) and must support the Finvoice 3.0 e-invoicing format.
The contracting authority reserves the right to specify the content of the procurement before publishing the request for tenders.
MARKET DIALOGUE:
The contracting authority will organize a market dialogue concerning the procurement in the summer of 2026. The aim of the market dialogue is to map existing solutions on the market, refine the procurement requirements, and ensure the feasibility of the procurement. All interested parties will have the opportunity to participate in the dialogue. Participation does not bind the tenderer and is not a prerequisite for participating in the tender competition.
During the market dialogue, parties will have the opportunity to provide views and comments on the procurement-related materials. Preliminary documents concerning the subject of the procurement are available as an attachment to the procurement notice on the Tarjouspalvelu portal (- Responses should be sent by email to hankinnat@hekaoy.fi
ADDITIONALLY:
The contracting authority reserves the right to organize an oral market dialogue session and to limit the number of candidates invited to the oral market dialogue.
The contracting authority reserves the right to make changes to the procurement, its subject, and all plans concerning this procurement.
PRELIMINARY TIMELINE:
The contracting authority reserves the right to shorten the tender period in accordance with the Procurement Act if the prior information notice and market dialogue are considered to have been conducted in such a way that tenderers have had sufficient time to prepare for the upcoming tender competition.
- Prior information notice: 06–07/2026
- Market dialogue: 07–08/2026
- Publication of request for tenders: 08/2026
- Tender submission deadline: 09/2026
- Procurement decision: 10/2026,
Lot 1: Prior information notice: AI-powered accounting and routing solution for purchase invoices (AI accounting service)
THIS NOTICE IS NOT A REQUEST FOR TENDERS. THIS NOTICE IS TO INVITE POTENTIAL TENDERERS TO PARTICIPATE IN THE PLANNING OF THE PROCUREMENT.
BACKGROUND OF THE PROCUREMENT
Helsingin kaupungin asunnot Oy (Heka) is preparing a procurement for an AI-powered accounting and routing solution for purchase invoices (SaaS service), including related implementation and expert services. The aim of the procurement is to streamline the processing of purchase invoices, reduce manual work, and improve the quality and automation level of accounting.
The solution must enable the utilization of invoice data, the generation of accounting forecasts at invoice and line item level, and continuous learning. The service will be integrated into the current purchase invoice system (DataCycle360) and must support the Finvoice 3.0 e-invoicing format.
The contracting authority reserves the right to specify the content of the procurement before publishing the request for tenders.
MARKET DIALOGUE:
The contracting authority will organize a market dialogue concerning the procurement in the summer of 2026. The aim of the market dialogue is to map existing solutions on the market, refine the procurement requirements, and ensure the feasibility of the procurement. All interested parties will have the opportunity to participate in the dialogue. Participation does not bind the tenderer and is not a prerequisite for participating in the tender competition.
During the market dialogue, parties will have the opportunity to provide views and comments on the procurement-related materials. Preliminary documents concerning the subject of the procurement are available as an attachment to the procurement notice on the Tarjouspalvelu portal (- Responses should be sent by email to hankinnat@hekaoy.fi
ADDITIONALLY:
The contracting authority reserves the right to organize an oral market dialogue session and to limit the number of candidates invited to the oral market dialogue.
The contracting authority reserves the right to make changes to the procurement, its subject, and all plans concerning this procurement.
PRELIMINARY TIMELINE:
The contracting authority reserves the right to shorten the tender period in accordance with the Procurement Act if the prior information notice and market dialogue are considered to have been conducted in such a way that tenderers have had sufficient time to prepare for the upcoming tender competition.
- Prior information notice: 06–07/2026
- Market dialogue: 07–08/2026
- Publication of request for tenders: 08/2026
- Tender submission deadline: 09/2026
- Procurement decision: 10/2026,
Data provenance
This notice is sourced from Hilma Finland and was originally published on July 3, 2026. Last refreshed 20 days ago. Original language: fi. BidsFactory mirrors official procurement notices and links back to the source for full legal text.
About Helsingin kaupungin asunnot Oy
Helsingin kaupungin asunnot Oy has issued 89 procurement notices on BidsFactory, including 11 currently open and 20 awarded contracts. Activity concentrates in General Supplies & Services, Construction & Civil Works, and Architecture & Engineering Services. All notices are published for Finland. Notices are distributed via Hilma Finland and TED - Tenders Electronic Daily (EU). Most recent publication: July 28, 2026.
Frequently asked questions about this tender
Who is the contracting authority?
This notice was issued by Helsingin kaupungin asunnot Oy in Finland. The authority is responsible for evaluating bids, awarding the contract, and managing performance.
What type of contract is this?
This is a Supplies contract in the Information & Communication Technology sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.
Where will the contract be performed?
The contract is for delivery in Finland. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.
How can I submit a bid?
Visit Hilma Finland to access the full notice, required documents, and submission instructions provided by the contracting authority.
When does this tender close?
The submission deadline is January 3, 2027. You have 147 days left to prepare and submit your proposal to the contracting authority.
Find tenders like this automatically
Set up alerts and filters that match your business — never miss a relevant opportunity again.
Sectors & Categories
Key Details
Source
Contracting Authority
Companies That Won Similar
Companies with awards in Information & Communication Technology in Finland