Evidential Scanning Services

HM Revenue & Customs

Published: Aug 3, 2026

Updated: Aug 6, 2026

Source: uk_fts

About This Opportunity

This is a services contract in the information and communication technology and legal services sectors, with a focus on Legislative Drafting. Located in United Kingdom, Europe, this opportunity is open to firms and consortiums, with an estimated budget of GBP 500,000. Proposals must be submitted before September 1, 2026.

Published through UK FTS - Find a Tender Service, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for services in the information and communication technology sector. Service contracts are typically evaluated on both technical quality and price, and may require bidders to demonstrate relevant experience and qualified personnel. Interested parties should review the full documentation on the original source before submitting their proposal.

Description

HM Revenue & Customs (HMRC) is seeking to establish a single supplier for the provision of evidential scanning services.
The service will support HMRC's Fraud Investigation Service (FIS) teams' efforts to bring the most harmful tax evaders to justice. The Crown Prosecution Service (CPS) requires HMRC to provide its evidence electronically, which, if required, is also used for Electronic Presentation of Evidence (EPE).
Accordingly, the service has specific requirements to preserve the integrity of physical documents, ensure that digital copies are an accurate and complete representation of the original documents, and protect evidential material from loss, damage, tampering or unauthorised access.
The Supplier shall provide dedicated secure storage and processing facilities for HMRC material, with access restricted to authorised personnel and used solely for the delivery of the Services.
The Supplier must maintain a complete chain of custody for all evidential material throughout receipt, storage, processing, scanning, transfer and disposal activities.
Pursuant to Regulation 18(2)(z) of the Procurement Regulations 2024, HMRC has identified the following specific, known risks which cannot be fully quantified, priced, or resolved at the time of contract award, and which may impact the value of this contract:
The service will be delivered on an ad hoc and demand led basis, and HMRC does not guarantee any minimum volumes. Demand may fluctuate throughout the contract term as a result of operational, investigative, legislative, or policy-drive factors, including, but not limited to, changes in case volumes, enforcement activity, or wider business needs.
These known risks may result in actual volumes and total contract spend being materially higher or lower than the estimated levels provided. Any volumes stated by HMRC in the tender documents are historic and/or indicative estimates only and shall not constitute a commitment or obligation.
Suppliers must acknowledge and accept this variability and shall ensure that its capacity, scalability, and commercial arrangements are sufficiently flexible to accommodate fluctuations without adversely affecting service delivery or performance.

Data provenance

This notice is sourced from UK FTS - Find a Tender Service and was originally published on August 3, 2026. Last refreshed today. Reference: 073344-2026. BidsFactory mirrors official procurement notices and links back to the source for full legal text.

About HM Revenue & Customs

HM Revenue & Customs has issued 56 procurement notices on BidsFactory, including 7 currently open and 37 awarded contracts. Activity concentrates in Governance & Public Administration, Information & Communication Technology, and Finance & Banking. All notices are published for United Kingdom. Notices are distributed via UK FTS - Find a Tender Service. Most recent publication: August 5, 2026.

Frequently asked questions about this tender

Where will the contract be performed?

The contract is for delivery in United Kingdom. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.

How can I submit a bid?

Visit UK FTS - Find a Tender Service to access the full notice, required documents, and submission instructions. Quote reference 073344-2026 when communicating with the contracting authority.

When does this tender close?

The submission deadline is September 1, 2026. You have 26 days left to prepare and submit your proposal to the contracting authority.

Who is the contracting authority?

This notice was issued by HM Revenue & Customs in United Kingdom. The authority is responsible for evaluating bids, awarding the contract, and managing performance.

What type of contract is this?

This is a Services contract in the Information & Communication Technology sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.

What is the estimated budget?

The estimated contract value is £500,000 - £500,000. Bidders should ensure their proposals are consistent with this range and account for any local taxes and contract execution costs.