Festive Lighting and Christmas Trees
About This Opportunity
This is a supplies contract in the governance and public administration sector, with a focus on Rehabilitation. Located in United Kingdom, Europe, this opportunity is open to firms and consortiums, with an estimated budget of GBP 360,000. Proposals must be submitted before July 16, 2026.
Published through UK FTS - Find a Tender Service, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for the supply of goods in the governance and public administration sector. Supply contracts typically require bidders to demonstrate product compliance with technical specifications, delivery capacity, and relevant certifications. Interested parties should review the full documentation on the original source before submitting their proposal.
Description
Westminster City Coucmil is looking to appoint a supplier for the provision of festive lighting and real Christmas tree services across multiple sites within Westminster. The objective is to secure a high-quality, reliable, and cost-effective service that meets ward-level requirements and budget constraints.
The contract will be structured as a menu-based Schedule of Rates, allowing ward councillors to select products and services in line with available ward budgets. The service menu will include, but not be limited to:
ā¢ Project management
ā¢ Site surveys and feasibility assessments
ā¢ Installation and de-installation
ā¢ Electrical testing and safety checks
ā¢ In-season maintenance and fault response
ā¢ Storage of equipment where applicable
ā¢ End-of-season removal and disposal or recycling
3. Christmas Trees
The provision of free-standing Christmas trees will be limited to real trees only, available in the following sizes: 15ft, 20ft, and 25ft.
The core service for Christmas trees will include:
ā¢ Supply of real trees
ā¢ Delivery and haulage
ā¢ Secure installation, including stand/base and ballast
ā¢ Testing and safety checks
ā¢ In-season maintenance
ā¢ Removal at the end of the display period
ā¢ Responsible disposal or recycling, supported by appropriate evidence
Decoration of trees will not form part of the core service and must be priced separately as optional add-on packages, for example:
ā¢ Lights only
ā¢ Lights and topper
ā¢ Full decorative dressing
4. Festive Lighting Equipment
All column-mounted festive lighting motifs must be new items only. The use of ex-rental, ex-display, or refurbished equipment will not be permitted.
5. Procurement Route
The procurement will be undertaken using the Open Procedure, in accordance with the Procurement
Act 2023 (PA23).
6. Contract Value and Duration
The estimated total contract value is Ā£360,000 exclusive of VAT (Ā£432,000 inclusive of VAT) over the full four-year term.
The proposed contract will be let on a 1 + 1 + 1 + 1 year basis, with the option to extend annually, subject to satisfactory contractor performance, continued service need, and ongoing value-for-money assessment. This structure provides the Council with flexibility to review the arrangement at the end of each year and determine whether continuation of the contract remains appropriate.
Sites Included in the Contract
The following Westminster City Council sites are proposed to be included within the scope of this contract for the supply of festive lighting and Christmas trees:
1. St Johnās Wood High Street, NW8
2. Westbourne Grove and Queensway, W2
3. Hallfield Estate, W2
4. Maida Hill Market, W9
5. Warwick Avenue, W9
6. Glasgow House, Lanark Road, W9
7. Wyndham Place, Marylebone, W1H
8. Warwick Way / Wilton Road / Tachbrook Market, SW1
9. Churchill Gardens Estate, SW1V
10. Barrow Hill Estate, NW8
11. Dorset Square, NW1
12. Westminster Academy, Harrow Road, W2
13. Harrow Road and Queenās Park Canalside
14. Millbank Gardens
Tender submissions will be evaluated across Qualification, Technical (Quality) and Commercial (Price) criteria. Qualification will be assessed on a pass/fail basis to confirm minimum standards (e.g. insurance, policies, exclusions, and relevant experience). The award will be made to the Most Advantageous Tender (MAT).
Evaluation approach:
Evaluation area Weighting
Quality (Technical) 40%
Price (Commercial) 60%
Responsible Procurement (within Quality) Minimum 10% of overall score
Data provenance
This notice is sourced from UK FTS - Find a Tender Service and was originally published on June 16, 2026. Last refreshed 1 day ago. Reference: 056438-2026. BidsFactory mirrors official procurement notices and links back to the source for full legal text.
About Westminster City Council
Westminster City Council has issued 125 procurement notices on BidsFactory, including 29 currently open and 82 awarded contracts. Activity concentrates in Governance & Public Administration, Construction & Civil Works, and Information & Communication Technology. All notices are published for United Kingdom. Notices are distributed via UK FTS - Find a Tender Service and UK Contracts Finder. Most recent publication: June 18, 2026.
Frequently asked questions about this tender
What type of contract is this?
This is a Supplies contract in the Governance & Public Administration sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.
What is the estimated budget?
The estimated contract value is Ā£360,000 - Ā£360,000. Bidders should ensure their proposals are consistent with this range and account for any local taxes and contract execution costs.
Where will the contract be performed?
The contract is for delivery in United Kingdom. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.
How can I submit a bid?
Visit UK FTS - Find a Tender Service to access the full notice, required documents, and submission instructions. Quote reference 056438-2026 when communicating with the contracting authority.
When does this tender close?
The submission deadline is July 16, 2026. You have 21 days left to prepare and submit your proposal to the contracting authority.
Who is the contracting authority?
This notice was issued by Westminster City Council in United Kingdom. The authority is responsible for evaluating bids, awarding the contract, and managing performance.
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