Film Scanner and Digitisation System

National Library of Scotland

Published: May 22, 2026

Updated: May 22, 2026

Source: uk_fts

About This Opportunity

This is a supplies contract in the information and communication technology, general supplies and culture and heritage sectors, with a focus on Software and Hardware. Located in United Kingdom, Europe, this opportunity is open to firms and consortiums, with an estimated budget of GBP 100,000.

Published through UK FTS - Find a Tender Service, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for the supply of goods in the information and communication technology sector. Supply contracts typically require bidders to demonstrate product compliance with technical specifications, delivery capacity, and relevant certifications. This is an advance notice — the formal tender is expected to be published shortly. Interested parties can use this time to prepare documentation and identify potential partners.

Description

The National Library of Scotland (‘the Library’) is looking for a suitably qualified, experienced and knowledgeable Supplier to supply, deliver, install, support and maintain a film scanner able to create digital copies of original films in 16mm, standard 8mm, super 8mm and 9.5mm film gauges. We also request an option for 35mm film gauges. The equipment must demonstrate the ability to be handle film gently, including where due to age and condition the film is warped, brittle, or where perforations are damaged. The system must be able to handle capture and synchronisation of optical and magnetic sound with film. It is anticipated that one (1) film scanner and supporting software and hardware as required will be purchased following successful award of the contract. The digitisation system will be operated at the Library’s Kelvin Hall premises in Glasgow. The estimated data of publication of contract notice is indicative, and may be moved back. The Library will apply an open procurement which will include demonstrations of the Tenderers' proposed solutions. This may be done via site visits or online demonstrations, tbc by the Library at contract notice stage. The winning Tenderer's solution must be able to be installed and fully operational before 31 March 2027.

Data provenance

This notice is sourced from UK FTS - Find a Tender Service and was originally published on May 22, 2026. Last refreshed today. Reference: 048173-2026. BidsFactory mirrors official procurement notices and links back to the source for full legal text.

About National Library of Scotland

National Library of Scotland has issued 40 procurement notices on BidsFactory, including 1 currently open and 8 awarded contracts. Activity concentrates in Information & Communication Technology, General Supplies & Services, and Culture, Heritage & Tourism. All notices are published for United Kingdom. Notices are distributed via Public Contracts Scotland and UK FTS - Find a Tender Service. Most recent publication: May 22, 2026.

Frequently asked questions about this tender

Who is the contracting authority?

This notice was issued by National Library of Scotland in United Kingdom. The authority is responsible for evaluating bids, awarding the contract, and managing performance.

What type of contract is this?

This is a Supplies contract in the Information & Communication Technology sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.

What is the estimated budget?

The estimated contract value is £100,000 - £100,000. Bidders should ensure their proposals are consistent with this range and account for any local taxes and contract execution costs.

Where will the contract be performed?

The contract is for delivery in United Kingdom. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.

How can I submit a bid?

Visit UK FTS - Find a Tender Service to access the full notice, required documents, and submission instructions. Quote reference 048173-2026 when communicating with the contracting authority.