Framework arrangement: boxes, envelopes and enclosures for long-term storage of photographic collections
About This Opportunity
This is a framework agreement contract in the culture and heritage, information and communication technology and governance and public administration sectors. Located in Finland, Europe, this opportunity is open to firms and consortiums, with an estimated budget of EUR 150,000. Proposals must be submitted before September 4, 2026.
Published through Hilma Finland, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for framework agreement in the culture and heritage sector. Framework agreements establish terms for recurring procurement over a defined period. Selected firms are called upon as needs arise, making this a longer-term engagement opportunity. Interested parties should review the full documentation on the original source before submitting their proposal.
Description
PROCUREMENT DESCRIPTION
The subject -matter of this procurement is long-term storage boxes, envelopes and enclosures suitable for the needs of Museovirasto / The Finnish Heritage Agency (“Procurement unit”).
PROCUREMENT SUB-AREAS
The subject -matter of this procurement is divided into two separate sub-areas (sections):
1) Boxes for long-term storage of photographic material
2) Protective envelopes, enclosures and sheets for photographic materials
The tenderer may provide its tender for both of the sub-areas or, alternatively, select only one of them.
FRAMEWORK ARRANGEMENT
A framework arrangement with two sub-areas shall be established as a result of this procurement. The selection criterion of the greatest economic advantageousness is the lowest price. On the basis of comparison, the Procurement unit selects three (3) best service providers for each of the two sub-areas of the framework arrangement, unless there are less than three (3) eligible tenderers or adequate tenders.
The contract period is two (2) years and begins approximately 1.10.2026. In addition, the Procurement unit reserves the right to two (2) option periods of one (1) year each.
The terms and conditions of the framework arrangement shall be followed in all relationships between the Procurement unit and the selected tenderer. Individual orders based on the framework arrangement can only be made during the validity period of the procurement contract.
The tenderer must take into account that individual orders are made with a schedule decided by the Procurement unit. Therefore, the orders may not be evenly distributed over the contract period.
Individual orders within the framework arrangement are placed in accordance with the ranking determined based on the scores of the tendering process. This means that the Procurement unit places orders primarily from the tenderer who has received the best scores in the competition in that sub-area. If the first-placed tenderer is unable to deliver the order in question, the Procurement unit places the order from the second-placed tenderer. If the tenderer ranked second is also unable to deliver the order in question, the Procurement unit places the order from the tenderer ranked third. Procurement unit may also select tenderer based on a simplified competitive tendering process when deems it necessary, Boxes for long-term storage of photographic materials The procurement consists of museum quality boxes in different sizes. The Procurement units total annual procurement quantity is approximately 2500 boxes. However, procurement quantities specified in this call for tenders are non-binding estimates, and the procurement contract shall in no way constitute a purchase quantity obligation for the Procurement unit.
The subject of procurement is described in detail in the APPENDIX 1 Boxes for long-term storage of photographic materials and APPENDIX 3 Dimension examples of boxes and protective envelopes, enclosures and sheets used in the Picture Collections., Protective envelopes, enclosures and sheets for long-term storage of photographic materials The procurement consists of Protective envelopes, enclosures and sheets for long-term storage of photographic materials
The Procurement units total annual procurement quantity is approximately 60 000 envelopes and enclosures. However, procurement quantities specified in this call for tenders are non-binding estimates, and the procurement contract shall in no way constitute a purchase quantity obligation for the Procurement unit.
The subject of procurement is described in detail in the call for tender’s appendices APPENDIX 2 Protective envelopes, enclosures and sheets for long-term storage of photographic materials and APPENDIX 3 Dimension examples of boxes and protective envelopes, enclosures and sheets used in the Picture Collections.,
Lot 1: Boxes for long-term storage of photographic materials
The procurement consists of museum quality boxes in different sizes. The Procurement units total annual procurement quantity is approximately 2500 boxes. However, procurement quantities specified in this call for tenders are non-binding estimates, and the procurement contract shall in no way constitute a purchase quantity obligation for the Procurement unit.
The subject of procurement is described in detail in the APPENDIX 1 Boxes for long-term storage of photographic materials and APPENDIX 3 Dimension examples of boxes and protective envelopes, enclosures and sheets used in the Picture Collections.
Lot 2: Protective envelopes, enclosures and sheets for long-term storage of photographic materials
The procurement consists of Protective envelopes, enclosures and sheets for long-term storage of photographic materials
The Procurement units total annual procurement quantity is approximately 60 000 envelopes and enclosures. However, procurement quantities specified in this call for tenders are non-binding estimates, and the procurement contract shall in no way constitute a purchase quantity obligation for the Procurement unit.
The subject of procurement is described in detail in the call for tender’s appendices APPENDIX 2 Protective envelopes, enclosures and sheets for long-term storage of photographic materials and APPENDIX 3 Dimension examples of boxes and protective envelopes, enclosures and sheets used in the Picture Collections.
CPV: 22900000 30197600 30199000
Organisation: Museovirasto (The Finnish Heritage Agency)
Procedure: open
Documents: https://tarjouspalvelu.fi/museovirasto?id=616506&tpk=9a335e01-dde1-4a95-a423-0ee06f8fef21
Data provenance
This notice is sourced from Hilma Finland and was originally published on July 5, 2026. Last refreshed 28 days ago. BidsFactory mirrors official procurement notices and links back to the source for full legal text.
About Museovirasto (The Finnish Heritage Agency)
Museovirasto (The Finnish Heritage Agency) has issued 2 procurement notices on BidsFactory, including 2 currently open and 0 awarded contracts. Activity concentrates in Governance & Public Administration, Culture, Heritage & Tourism, and Media & Communications. All notices are published for Finland. Notices are distributed via TED - Tenders Electronic Daily (EU) and Hilma Finland. Most recent publication: July 5, 2026.
Frequently asked questions about this tender
Who is the contracting authority?
This notice was issued by Museovirasto (The Finnish Heritage Agency) in Finland. The authority is responsible for evaluating bids, awarding the contract, and managing performance.
What type of contract is this?
This is a Framework agreement contract in the Culture, Heritage & Tourism sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.
What is the estimated budget?
The estimated contract value is Up to €150,000. Bidders should ensure their proposals are consistent with this range and account for any local taxes and contract execution costs.
Where will the contract be performed?
The contract is for delivery in Finland. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.
How can I submit a bid?
Visit Hilma Finland to access the full notice, required documents, and submission instructions provided by the contracting authority.
When does this tender close?
The submission deadline is September 4, 2026. You have 26 days left to prepare and submit your proposal to the contracting authority.
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