GWR Time and Attendance System

FIRST GREATER WESTERN LIMITED

Published: Sep 17, 2026

Updated: Sep 17, 2026

Source: uk_fts

About This Opportunity

This is a supplies contract in the information and communication technology and transport and logistics sectors, with a focus on Telecommunications, Logistics and Freight. Located in United Kingdom, Europe, this opportunity is open to firms and consortiums, with an estimated budget of GBP 2.5 million.

Published through UK FTS - Find a Tender Service, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for the supply of goods in the information and communication technology sector. Supply contracts typically require bidders to demonstrate product compliance with technical specifications, delivery capacity, and relevant certifications. This is an advance notice — the formal tender is expected to be published shortly. Interested parties can use this time to prepare documentation and identify potential partners.

Description

This procurement process is being advertised and run by First Greater Western limited on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of Great Western Railway (GWR). That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport. The date for transfer of the current operations to the successor operator is not yet confirmed. Where the transfer is completed before contract award under this procurement process, the successor operator may elect (but will not be obliged) to carry on with this procurement process in place of GWR, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly). Where the transfer is not yet completed by the time of contract award, contractual rights may be included in the contractual arrangements to enable transfer to the successor operator. Bidders should note that this procurement process (if ongoing), or any awarded contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be effected outside of, or separate from, such a scheme. If transfer takes place before the contract award the successor operator shall assume all the rights of the Client set out in this document. All references to the Client shall be deemed to refer to the successor operator for the purposes of this procurement and the successor operator shall be entitled to continue or terminate this procurement as if it was involved. This Preliminary Market Engagement will help GWR understand capability in the market and lead to GWR procuring and implementing a new integrated Time & Attendance (T&A) solution that meets GWR's operational, HR, safety, payroll, and organisational requirements. The overall objective of the procurement is to provide GWR a modern, integrated T&A capability with standardised processes, clear governance, seamless system integration, and improved workforce reporting and analytics. GWR currently operates 3 different Time and Attendance systems in different business areas. Proposed system Capabilities must include: o Rostering & scheduling o Time capture (mobile, geofencing, clock-in/out) o Leave & absence management o Fatigue management & compliance o Workflow automation (approvals)

Data provenance

This notice is sourced from UK FTS - Find a Tender Service and was originally published on September 17, 2026. Last refreshed today. Reference: 088310-2026. BidsFactory mirrors official procurement notices and links back to the source for full legal text.

About FIRST GREATER WESTERN LIMITED

FIRST GREATER WESTERN LIMITED has issued 35 procurement notices on BidsFactory, including 4 currently open and 18 awarded contracts. Activity concentrates in Governance & Public Administration, Transport & Logistics, and General Supplies & Services. All notices are published for United Kingdom. Notices are distributed via UK FTS - Find a Tender Service. Most recent publication: September 17, 2026.

Frequently asked questions about this tender

What type of contract is this?

This is a Supplies contract in the Information & Communication Technology sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.

What is the estimated budget?

The estimated contract value is £2,500,000 - £2,500,000. Bidders should ensure their proposals are consistent with this range and account for any local taxes and contract execution costs.

Where will the contract be performed?

The contract is for delivery in United Kingdom. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.

How can I submit a bid?

Visit UK FTS - Find a Tender Service to access the full notice, required documents, and submission instructions. Quote reference 088310-2026 when communicating with the contracting authority.

Who is the contracting authority?

This notice was issued by FIRST GREATER WESTERN LIMITED in United Kingdom. The authority is responsible for evaluating bids, awarding the contract, and managing performance.