Procurement of HR system / Ab Yrkeshögskolan vid Åbo Akademi (Novia)
About This Opportunity
This is a services contract in the education and training, information and communication technology and governance and public administration sectors. Located in Finland, Europe, this opportunity is open to firms and consortiums.
Published through Hilma Finland, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for services in the education and training sector. Service contracts are typically evaluated on both technical quality and price, and may require bidders to demonstrate relevant experience and qualified personnel. This contract has already been awarded. The information is published for transparency and market intelligence purposes.
Description
Auto-translated from svProcurement of HR system / Ab Yrkeshögskolan vid Åbo Akademi (Novia) The procurement includes:
• HR system and its implementation project
• Specified integrations
• System support and maintenance services
• Additional work ordered separately according to Novia's needs
The HR system includes the modeling and implementation of employee lifecycle processes in the system, as well as reporting tools. The HR system will serve as Novia's HR master system. The HR system will also serve as the master system for payroll.
The new system must:
• Facilitate the management of HR processes, especially: absence management (holidays, sick leave, other absences), competence development (training information, qualifications), and the payroll process.
• Ensure high-quality and up-to-date HR data (which is also used in other systems via integrations).
• Support the payroll approval process.
• Be intuitive and easy to use.
• Enable work efficiency (e.g., mobile use) and legal compliance.
• Provide a basis for up-to-date reporting.
• Include modern integration capabilities.
The HR system must include at least the following features/functionalities:
• Employee-specific personnel and employment relationship data for all Novia staff and management of changes, e.g., changes in employment, organizational changes, and collective agreement changes
• Personnel structures and groups
• Management of the employment lifecycle, including the creation and termination of employment contracts, management of concurrent employment relationships
• Management and application for annual leave and saved holidays, as well as other leaves and absences according to Novia's practices and collective agreement
• The system must allow for the definition of user rights by role and user group
• HR data reporting,
Lot 1: Procurement of HR system / Ab Yrkeshögskolan vid Åbo Akademi (Novia)
The procurement includes:
• HR system and its implementation project
• Specified integrations
• System support and maintenance services
• Additional work ordered separately according to Novia's needs
The HR system includes the modeling and implementation of employee lifecycle processes in the system, as well as reporting tools. The HR system will serve as Novia's HR master system. The HR system will also serve as the master system for payroll.
The new system must:
• Facilitate the management of HR processes, especially: absence management (holidays, sick leave, other absences), competence development (training information, qualifications), and the payroll process.
• Ensure high-quality and up-to-date HR data (which is also used in other systems via integrations).
• Support the payroll approval process.
• Be intuitive and easy to use.
• Enable work efficiency (e.g., mobile use) and legal compliance.
• Provide a basis for up-to-date reporting.
• Include modern integration capabilities.
The HR system must include at least the following features/functionalities:
• Employee-specific personnel and employment relationship data for all Novia staff and management of changes, e.g., changes in employment, organizational changes, and collective agreement changes
• Personnel structures and groups
• Management of the employment lifecycle, including the creation and termination of employment contracts, management of concurrent employment relationships
• Management and application for annual leave and saved holidays, as well as other leaves and absences according to Novia's practices and collective agreement
• The system must allow for the definition of user rights by role and user group
• HR data reporting
CPV: 72000000 48000000 48450000 72212450
Organisation: Ab Yrkeshögskolan vid Åbo Akademi / Yrkeshögskolan Novia
Procedure: open
Data provenance
This notice is sourced from Hilma Finland and was originally published on June 9, 2026. Last refreshed 107 days ago. Original language: sv. BidsFactory mirrors official procurement notices and links back to the source for full legal text.
Frequently asked questions about this tender
Who is the contracting authority?
This notice was issued by Ab Yrkeshögskolan vid Åbo Akademi / Yrkeshögskolan Novia in Finland. The authority is responsible for evaluating bids, awarding the contract, and managing performance.
What type of contract is this?
This is a Services contract in the Education & Training sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.
Where will the contract be performed?
The contract is for delivery in Finland. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.
How can I submit a bid?
Visit Hilma Finland to access the full notice, required documents, and submission instructions provided by the contracting authority.
Is this tender still open?
No — the contract has already been awarded to Integrata Oy (2211312-9). The award notice is archived on BidsFactory for transparency and market intelligence.
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