[Electronic Bidding] [Electronic Contract] Purchase of Replacement Parts for HTTR Compressed Air Equipment

Bid Announcement We hereby announce that the following open competitive bid will be held. Date: October 7, Reiwa 8 (2026) Naoya Matsumoto, Director of Financial Affairs and Contract Department, National Research and Development Agency Japan Atomic Energy Agency Procuring Entity Number: 817 | Location Number: 08 No. 08-1500-2 1. Procurement Details (1) Item Classification Number: 26 (2) Name and Quantity of Purchase: Replacement Parts for HTTR Compressed Air Equipment, 1 set (3) Specifics of Procurement Item: Refer to the Bid Explanation Document and Specifications. (4) Delivery Deadline: March 26, Reiwa 9 (2027) (5) Delivery Location: As per Specifications. (6) Bidding Method: ① Lump sum bid. ② The successful bid will be determined based on the amount obtained by adding 10% of the bid amount (rounded down to the nearest yen if there are fractions of less than one yen) to the bid amount. Therefore, bidders must state in their bid the amount equivalent to 100/110 of their estimated contract desired amount, regardless of whether they are taxable or non-taxable for consumption tax. 2. Qualifications for Participation in Competitive Bidding (1) Persons who do not fall under the provisions of Article 70 of the Cabinet Order Concerning Budget, Auditing and Accounting. Minors, persons under guardianship, or persons under assistance who have obtained the necessary consent for concluding a contract may be applicable under cases of special reasons within the said clause. (2) Persons who do not fall under the provisions of Article 71 of the Cabinet Order Concerning Budget, Auditing and Accounting. (3) Persons who have been rated A, B, C, or D in the "Sales of Goods" category for the current fiscal year in either the qualification screening for participants in tenders by the National Research and Development Agency Japan Atomic Energy Agency or the unified qualifications for participants in tenders by the government. (4) Persons who are not currently under suspension of business by the Director of Financial Affairs and Contract Department, Japan Atomic Energy Agency. (5) Persons who have not been requested by the police authorities to be excluded from procurement contracts for construction work, surveying, manufacturing of goods, and provision of services, etc., by the National Research and Development Agency Japan Atomic Energy Agency, as enterprises substantially controlled by yakuza members or equivalent, and for whom such situation continues. 3. Place of Bid Form Submission, etc. (1) Submission of bid forms and delivery of bid explanation documents and contract terms shall be conducted via the electronic bidding system, etc. Contact Point: Business Contract Section 3, Financial Affairs and Contract Department, National Research and Development Agency Japan Atomic Energy Agency, 765-1 Funaishikawa, Tokai-mura, Naka-gun, Ibaraki 319-1184 Phone: 080-7603-1442 (2) Method of delivering bid explanation documents: Available from the date of this announcement via the electronic bidding system or at the contact point in 3(1) above. (3) Deadline for receipt of bid forms and method of submission: Submit via the electronic bidding system, etc., by 17:00 on November 13, Reiwa 8 (2026). (4) Date and time and place of bid opening: Conducted via the electronic bidding system, etc., at 14:00 on November 19, Reiwa 8 (2026). 4. Use of Electronic Bidding System This procurement will be conducted through bidding and bid opening/closing procedures using the Japan Atomic Energy Agency Electronic Bidding System, etc. 5. Other (1) Language and currency to be used for contract procedures: Japanese language and Japanese currency. (2) Bid bond and contract deposit: Exempt. (3) Requirements for bidders: ① Those wishing to participate in this open competitive bidding must submit, in addition to the sealed bid form, the bid specifications, etc., and other necessary certificates specified in the bid explanation document provided by the Agency by the deadline for receipt of bid forms. Furthermore, bidders must respond to requests for explanations or consultations regarding the bid specifications and other necessary certificates by the day before the bid opening date. ② The successful bidder will be determined based on the assessment that the bidder is capable of delivering the said goods, etc., based on the submitted documents in ① above. (4) Invalid bids: Bids submitted by persons who do not have the necessary qualifications for participation in this bid as indicated in this announcement, and bids that violate the conditions of the bid. (5) Requirement for contract creation: Required. (6) Method of determining the successful bidder: The bidder who submitted the lowest valid bid within the limit of the estimated price shall be the successful bidder. (7) Other details are subject to the bid explanation document. 6. Summary (1) Official in charge of disbursement of the procuring entity; Naoya Matsumoto, Director of Financial Affairs and Contract Department, Japan Atomic Energy Agency. (2) Classification of the products to be procured; 26. (3) Nature and quantity of the products to be procured; Purchase of replacement parts for compressed air equipment, 1 set. (4) Delivery period; March 26, 2027. (5) Delivery place; as in the tender specifications. (6) Qualifications for participating in the tendering procedures; Suppliers eligible for participating in the proposed tendering are those who shall; ① not come under Article 70 of the Cabinet Order concerning the Budget, Auditing and Accounting, furthermore, minors, Person under Conservatorship or Person under Assistance that obtained the consent necessary for concluding a contract may be applicable under cases of special reasons within the said clause, ② not come under Article 71 the Cabinet Order concerning the Budget, Auditing and Accounting, ③ have been qualified through the qualifications for participating in tenders by Japan Atomic Energy Agency, or through Single qualification for every ministry and agency, prior to the tendering, ④ not be currently under suspension of nomination by Director of Financial Affairs and Contract Department, Japan Atomic Energy Agency. (7) Time limit for tender; 5:00 PM, November 13, 2026. (8) Contact point for the notice; Business Contract Section 3, Financial Affairs and Contract Department, Japan Atomic Energy Agency, 765-1 Funaishikawa, Tokai-mura, Naka-gun, Ibaraki 319-1184 Japan. TEL 080-7603-1442. Specifications for Purchase of Replacement Parts for HTTR Compressed Air Equipment Date: August, Reiwa 8 (2026) Japan Atomic Energy Agency, Oarai Research and Development Institute, High Temperature Engineering Test Reactor Department, HTTR Operation Management Division 1. Title: Purchase of Replacement Parts for HTTR Compressed Air Equipment 2. Purpose: This procurement is for replacement parts for the compressed air equipment used in the HTTR (High Temperature Engineering Test Reactor) at the Japan Atomic Energy Agency's Oarai Research and Development Institute. This is to achieve the "Demonstration of Hydrogen Production Technology Utilizing Ultra-High Temperatures" for the "HTTR-Thermal Utilization Test," which involves hydrogen production tests utilizing the HTTR as part of the "Demonstration Reactor Development Project Utilizing High Temperatures" entrusted by the Agency for Natural Resources and Energy, Ministry of Economy, Trade and Industry. 3. Scope of Work: The scope of work for the contractor defined in these specifications includes the delivery of the parts specified herein and the submission of documents specified in Section 9, all in accordance with these specifications. 4. Specifications of Purchased Items: Parts for the control air compressor (Kaji Tech Co., Ltd., Model YD2-45S-OL, TH-2482) and the general air compressor (Kaji Tech Co., Ltd., Model VS2-30-OL, TH-2483) are listed in Attachment 1. (Equivalent items are not acceptable). 5. Delivery Date: March 26, Reiwa 9 (2027). 6. Delivery Location and Conditions: (1) Delivery Location: Japan Atomic Energy Agency, Oarai Research and Development Institute, HTTR Reactor Building, 4002 Narita-cho, Oarai-machi, Higashi-ibaraki-gun, Ibaraki Prefecture. (2) Delivery Conditions: Delivery upon arrival. 7. Inspection: The following inspections shall be conducted for the parts listed in Attachment 1 "List of Purchased Parts." The inspection level is as shown in Table 1. (1) Visual Inspection: Inspect the entire part visually to confirm there are no defects in quality such as cracks, scratches, rust, or dirt. (2) Quantity Inspection: Confirm that the quantities listed in Attachment 1 "List of Purchased Parts" are complete. (3) Dimensional Inspection: Measure key dimensions based on the drawings to confirm that the dimensional values are correct. Table 1 Inspection Level | Inspection Target | Inspection Item | Contractor | |---|---|---| | Attachment 1 "List of Purchased Parts" | Visual Inspection | ○ | | | Quantity Inspection | ○ | | | Dimensional Inspection | △ | * ○: Inspection conducted, △: Manufacturer's record confirmation. 8. Acceptance Conditions: Acceptance will be completed upon confirmation by the Agency's representative that the parts have passed the inspections in Section 7 and that the parts delivered match the part numbers shown in Attachment 1, and upon confirmation of the content of the documents submitted in Section 9. 9. Documents to be Submitted: (1) Quality Management Plan *1 ... 1 copy, promptly after contract signing. (2) Drawings ... 2 copies, before commencement of manufacturing. (3) Schedule ... 2 copies, before commencement of manufacturing. (Confirmation required) (4) Inspection Procedure Manual ... 2 copies, before commencement of inspection. (Confirmation required) (5) Inspection Certificate *2 ... 2 copies, upon delivery. (Confirmation required) (6) Other documents deemed necessary by the Agency ... As needed, as required. *1 If ISO 9001 is obtained and the scope of this contract is covered, submission is not required, but evidence confirming this must be submitted. *2 Attach calibration certificates for measuring instruments used in parts inspection (including traceability diagrams and documents showing that the calibration provider meets the requirements of ISO/IEC 17025). (Submission Location) Japan Atomic Energy Agency, Oarai Research and Development Institute, High Temperature Engineering Test Reactor Department, HTTR Operation Management Division, 4002 Narita-cho, Oarai-machi, Higashi-ibaraki-gun, Ibaraki Prefecture. 10. Quality Assurance: The "Quality Management Plan for Reactor Facilities, etc. at Oarai Research and Development Institute" and the "HTTR Quality Assurance Management Manual" of the Agency, as well as the contractor's Quality Management Plan, must be complied with. If confirmation of the content of the Quality Management Plan, etc., is required before or after the start of work under the contract, it can be viewed or provided at the HTTR Operation Management Division. Please confirm the content. 11. Quality Assurance Activities: 11.1 Contractor Quality Audit: The contractor shall cooperate with special contractor audits conducted by the Agency in the event of non-conformities, accidents, or troubles. The contractor shall make improvements as instructed by the Agency based on the results of the audit. In the event of non-conformities, accidents, or troubles, the contractor shall respond in accordance with "Non-conformity Management and Corrective and Preventive Action Procedures (Oarai QAM-03)." 11.2 Matters concerning the creation, storage, or disposal of documents and records: Documents and records shall be created and managed by the contractor and submitted promptly upon request by the Agency or by the submission deadline. When creating documents and records, ensure they are clearly structured, accurately written, and free of omissions, typos, etc. When correcting documents, retain the history and identify them to prevent misuse. Comply with "Document and Record Management Procedures (Oarai QAM-01)." 11.3 Requirements for reporting and handling of non-conforming procured items: In the event of a non-conformity, promptly notify the Agency and suspend work related to the non-conformity, identifying the affected and related parts with labels, etc. Report to the Agency regarding the non-conformity in accordance with "Non-conformity Management and Corrective and Preventive Action Procedures (Oarai QAM-03)." 11.4 Matters concerning the application of requirements specified in procurement documents to subcontractors (including subcontracts, etc.): If any part of this contract is subcontracted (including subcontracts, etc.), the contractor shall, at their own responsibility, apply the quality requirements to the subcontractor. 11.5 Matters concerning the provision of technical information necessary for maintenance or operation after procurement: If there is technical information related to equipment maintenance or operation (limited to safety-related information), it shall be provided. 11.6 Necessary requirements for activities undertaken by the contractor to foster and maintain a safety culture: Personnel engaged in this project must have a mindset that prioritizes safety and engage in activities to foster and maintain it. 11.7 Matters concerning the submission of documents recording the conformity status with procurement requirements by the contractor when receiving procured products: The inspection certificate for submitted documents shall be prepared so that the conformity status with procurement requirements can be confirmed based on the inspection items and judgment results shown in Section 7. 12. Applicable Standards, etc.: (1) Japanese Industrial Standards (JIS). (2) Oarai Research and Development Institute (North Area) Reactor Facility Safety Regulations. (3) Safety Management Specifications notified by the Director of Safety Management, Oarai Research and Development Institute. 13. Special Provisions: (1) Matters not described in these specifications, or matters described herein that are unclear, shall be determined in consultation with the Agency's representative. (2) In this contract, if environmentally friendly goods (office supplies, OA equipment, etc.) subject to the "Law Concerning the Promotion of Procurement of Eco-Friendly Goods and Services by the Government and Other Entities" (Green Purchasing Law) arise, they shall be adopted. Furthermore, the submitted documents (printed matter) specified in these specifications must meet the "Paper" standards set forth in the basic policy of the Green Purchasing Law.