ID 6282445 - DoF – Promotion and Processing of Give As You Earn (GAYE) Scheme for Northern Ireland Civil Service (NICS)

The Department of Finance, on behalf of all NICS departments and participating bodes, now wishes to appoint a Supplier (s), to supply the services associated with; Lot 1 (a) the promotion of the NICS G.A.Y.E. scheme to its’ staff (Professional Fundraising Organisation); and Lot 2 (b) the distribution of donations to charities nominated by individual members of staff (Payroll Giving Agency). The Supplier is required to effectively promote the NICS G.A.Y.E. scheme via a range of communication methods to a range of participating bodies. Part of this promotion will include carrying out pre-arranged visits to all of the locations where staff are employed, Suppliers must also share a webinar to participating bodies to enable them to send to staff members outside of planned visits. These pre-arranged visits are limited to the September to June period with at least one visit to be completed with each business location per year. Lot 2 Supplier must : • Receive, via secure electronic methods, on a monthly basis the full amount of donations made by each relevant Payroll Service Provider • Distribute donations to the charities chosen by the donor/employee within a 5 working day timeframe, as advised by the Professional Fundraising Organisation; • Provide an assurance that all monies received are distributed correctly and on-time; • Hold and notify the named representative of each body detailed in Annex A, of any held donations, within 5 working days of identification , until instruction is received on how to redistribute the remaining balance