Tenders/INDIVIDUAL CONSULTANT FOR DOCUMENTATION POLICY, FEDERATED DATABASE DEVELOPMENT AND ESTABLISHMENT OF THE WAHO VIRTUAL LIBRARY AND ARCHIVE SYSTEM (2026-2028 PLAN)

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INDIVIDUAL CONSULTANT FOR DOCUMENTATION POLICY, FEDERATED DATABASE DEVELOPMENT AND ESTABLISHMENT OF THE WAHO VIRTUAL LIBRARY AND ARCHIVE SYSTEM (2026-2028 PLAN)

ECOWAS Commission

Published: Oct 24, 2026

Updated: Oct 24, 2026

Source: ECOWAS - Economic Community of West African States

About This Opportunity

This is a consulting contract in the health and medical services and information and communication technology sectors, with a focus on Network Infrastructure. Located in Regional, Africa, this opportunity is open to individual consultants.

Published through ECOWAS - Economic Community of West African States, a regional intergovernmental organization. Regional body tenders follow their own procurement frameworks and typically welcome bidders from member states for consulting in the health and medical services sector. Consulting assignments are typically evaluated with a strong emphasis on the technical proposal, including the methodology and qualifications of key experts. Shortlisted firms may be invited to submit financial proposals in a second stage. Interested parties should review the full documentation on the original source before submitting their proposal.

Description

CALL FOR EXPRESSIONS OF INTEREST Reference Number: No ICS/ DAF-WAHO/2026/35 JOB TITLE: INDIVIDUAL CONSULTANT FOR DOCUMENTATION POLICY, FEDERATED DATABASE DEVELOPMENT AND ESTABLISHMENT OF THE WAHO VIRTUAL LIBRARY AND ARCHIVE SYSTEM (2026-2028 PLAN) 1- Introduction The West African Health Organization (WAHO) is the specialized agency of the Economic Community of West African States (ECOWAS) in charge of health issues. It contributes to regional cooperation, the sharing of good practices and the provision of quality health information for the benefit of decision- makers, researchers and practitioners in the sub-region. The WAHO Documentary Centre preserves an important documentary heritage and since 2005 has been running the West African Network for Documentation and Health Information (ROADIS), which brings together university medical libraries, documentation services of the ministries of health and documentation centres of partner institutions. The Documentary Centre's digital collection includes more than 8,000 PDF files, notably from the di- gitisation of the OCCGE's scientific archives bequeathed to WAHO. The physical collection includes more than 4,000 books, encyclopaedias, theses and technical reports. The institutional archives pro- duced by WAHO departments do not yet have a structured electronic management system, while the Documentary Centre receives about 800 new archival documents per year. In this context, the Documentation Centre has planned, in its 2026-2028 activity plan, an integrated intervention covering: (i) the development of a document management policy and strategy for WAHO and the ROADIS network; (ii) the development and deployment of a federated database; and (iii) the establishment of a virtual library and a WAHO institutional archive management system. The use of a senior individual consultant aims to ensure unified management and lasting coherence between the documentary, archival, functional, technical and institutional dimensions of the mission. 2- Description of services The individual consultant will bring senior expertise in documentation, library science, archival sci- ence, documentary systems and digital transformation in order to support WAHO in the design, im- plementation and stabilization of the documentary and archival system planned under the 2026-2028 plan. The services include the diagnosis of the existing situation, the development of the documentary po- licy and the implementation strategy, the development or adaptation of the ROADIS federated data- base, the establishment of the virtual library, the implementation of the electronic management sys- tem for institutional archives, as well as the gradual transfer of skills to WAHO teams and ROADIS mem- ber institutions. 3- Duties and responsibilities Under the coordination of the OP/Documentalist – Archivist, the individual consultant will assist the OP on a daily basis in the effective and efficient conduct of activities related to his mission. Zone Franche de la Biotechnologie, des Technologies de l’Information et de la Communication, Site A Autoroute Abidjan-Lagos, Nord de Grand-Bassam www.wahooas.orgAmong his or her duties, he or she will be responsible for:  Manage the various aspects of the mission in an integrated manner and ensure coherence between the documentary, archival, functional, technical and institutional dimensions.  Carry out the institutional, documentary and technical framing and diagnosis of the existing situation, including the examination of the ROADIS and PMB platforms and the inventory of the data to be migrated.  Develop the documentary policy of the Documentary Centre and the ROADIS network, covering in particular the scope of the network, membership criteria, document processing, languages, copyright, access policies, digital preservation, sustainability and governance.  Develop the 2026-2028 implementation strategy, monitoring indicators and institutional adoption modalities.  Design, adapt and deploy the federated database taking into account the existing technical foundation.  Implement the functionalities necessary for the federation of repositories by OAI-PMH, the tri- lingual unified search, the management of institutions and users and the public programming interface.  Ensure data migration from legacy platforms, quality control, testing, documentation, accep- tance and production.  Carry out the feasibility study of the virtual library, in particular the analysis of the digitized collection and the applicable rights, then implement the access modalities validated by WAHO.  Implement electronic document management functionalities, access profiles and procedures for notifying rights holders and managing withdrawal requests.  Develop the institutional filing plan and configure the WAHO electronic archive management system.  Define procedures for the transfer, description, disclosure and disposal of archives and make an initial deposit of approximately 1,000 documents as

Data provenance

This notice is sourced from ECOWAS - Economic Community of West African States and was originally published on October 24, 2026. Last refreshed 2 days ago. BidsFactory mirrors official procurement notices and links back to the source for full legal text.

About ECOWAS Commission

ECOWAS Commission has issued 80 procurement notices on BidsFactory, including 6 currently open and 1 awarded contracts. Activity concentrates in Governance & Public Administration, Construction & Civil Works, and Finance & Banking. Tenders span 10 countries including Cote d'Ivoire, Liberia, and Togo. Notices are distributed via ECOWAS - Economic Community of West African States. Most recent publication: October 26, 2026.

Frequently asked questions about this tender

Where will the contract be performed?

The contract is for delivery in Regional. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.

How can I submit a bid?

Visit ECOWAS - Economic Community of West African States to access the full notice, required documents, and submission instructions provided by the contracting authority.

Who is the contracting authority?

This notice was issued by ECOWAS Commission in Regional. The authority is responsible for evaluating bids, awarding the contract, and managing performance.

What type of contract is this?

This is a Consulting contract in the Health & Medical sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.