Streetlight LED Lighting Renovation Work Part 3.pdf

Streetlight LED Lighting Renovation Work Part 3.pdf [Conditional General Competitive Tender (Post-Review Method)] 1. Matters for Tender 2. Tender Participation Qualifications All of the following requirements must be met by those who can participate in the tender based on this announcement. Name: Streetlight LED Lighting Renovation Work Part 3 Location: Rinshodai, Misawa City, etc. Type: Electrical Work Overview: As per separate overview document Period: From the day after contract signing until March 19, Reiwa 9 (2027) Estimated Price: ¥11,473,000 (including consumption tax and local consumption tax) Participation Type: Individual ① Must not fall under the provisions of Article 167-4, Paragraph 1 of the Local Autonomy Act Enforcement Order (Cabinet Order No. 16 of 1947). ② Must not be a party that can be excluded from general competitive tenders in accordance with Article 2, Paragraph 1 of the Misawa City Contract Administration Regulations (Misawa City Ordinance No. 4 of 2015). ③ For construction work, must have obtained permission under Article 3, Paragraph 1 of the Construction Industry Act (Act No. 100 of 1949; hereinafter referred to as "Industry Act"). ④ For construction work, the validity period of the business performance review (hereinafter referred to as "Business Performance Review") stipulated in Article 27-23 of the Industry Act must not have expired. ⑤ Must not be a party for whom commencement of rehabilitation proceedings under the Corporate Reorganization Act (Act No. 154 of 2002) or commencement of rehabilitation proceedings under the Civil Rehabilitation Act (Act No. 225 of 1999) has been filed (excluding cases where re-certification of tender participation qualifications has been obtained after the decision to commence rehabilitation or rehabilitation proceedings). ⑥ Must not have been suspended from tenders by Misawa City under the Misawa City Construction Contractor and Other Business Suspension Guidelines (established December 1, 1985) and the Misawa City Goods and Services Contractor Suspension Guidelines (established September 4, 2002) from the date of this announcement until the tender date. ⑦ Must not be a construction contractor whose management is substantially controlled by a member of a violent group, as requested by the police authorities to the Mayor for exclusion from public works, and for whom such a state continues. Regional Requirement: Must have its head office, branch office, or business office located within Misawa City. Must be registered in the Reiwa 8 (2026) Misawa City Construction Contractor Registration List, have applied for the desired construction work type in the table below, and meet the criteria for grade classification and construction industry license. Also, the comprehensive assessment score in the business performance review must be equal to or higher than the following points. Construction Work Type | Grade Classification | Construction Industry License | Comprehensive Assessment Score Electrical Work | A | Specific or General | Not specified Installation Work | Specific | Not specified Construction Experience: Not required. Must assign a chief or supervising engineer to the construction site who meets the following criteria: ① Possesses a national qualification, etc., corresponding to this work. ② Has a direct and continuous employment relationship with the tender applicant. (Must have had a direct and continuous employment relationship for 3 months or more prior to the tender participation application date.) Construction Work Type | Grade Classification | Construction Industry License | Comprehensive Assessment Score | Assigned Engineer 3. Tender Participation Procedures Application for Tender Participation and Confirmation, etc. Application for Tender Participation Matters: Tender participants must submit the documents listed in the following items by the date specified in the announcement and obtain confirmation. Conditional General Competitive Tender (Post-Review Method) Participation Application (Form No. 6) *Submit using the forms stipulated in the Misawa City Conditional General Competitive Tender Administration Manual (effective April 1, 2018) (Forms No. 1 to No. 12). Submission Deadline: June 12, Reiwa 8 (2026), noon. Finance Department, Property Management Division, Contract Group *Submission Method: FAX. FAX: 0176-27-6711 TEL: 0176-53-5111 ext. 352 The existence of tender participation qualifications will be notified to the applicant via the Conditional General Competitive Tender Participation Qualification Confirmation Notice (Form No. 7). In this case, if the applicant receives notification of lacking tender participation qualifications, they may file a protest in writing within the prescribed period. A written response will be provided promptly to the protest, and if the applicant is deemed to have tender participation qualifications, the notification will be revoked, and the protestor will be allowed to participate in the tender. Confirmation of receipt of tender participation documents will be sent via FAX with a reception stamp on the submitted Form No. 6. *If documents are not received via FAX, please contact the submission destination. 4. Regarding Design Documents Design documents will be sold or loaned (for viewing) by the following methods. Tender participants must obtain them. It is not possible to sell or loan design documents to those who are clearly not qualified to participate in the tender. Sales Period and Location Period: From Year Month Day ( ) to Year Month Day ( ) *Limited to business hours at the sales location. Location: Division *Those wishing to borrow should inquire. Loan (Viewing) Period and Location: From Tuesday, September 29, Reiwa 8 (2026) to Tuesday, October 14, Reiwa 8 (2026), noon. *Excluding closing days (Saturdays, Sundays, holidays, and December 29 to January 3). Location: Finance Department, Property Management Division, Contract Group Loan (Viewing) Method: Submit the Design Document Loan Application (Form No. 1) to borrow (view). If design documents are borrowed, they must be returned by the tender date and time. Inquiries Regarding Design Documents: From Tuesday, September 29, Reiwa 8 (2026) to Friday, October 9, Reiwa 8 (2026), noon. Location: Finance Department, Property Management Division, Contract Group FAX: 0176-27-6711 TEL: 0176-53-5111 ext. 352 Inquiry Method: If you have questions regarding the design documents, please write them in the Inquiry and Response Form (Form No. 2) and submit it via FAX to the submission destination. *Inquiries by phone, etc., will not be accepted. Answers to Design Document Inquiries Period: Until Tuesday, October 13, Reiwa 8 (2026). Answer Method: The content of inquiries and answers will be published on the Misawa City website. 5. Tender Date and Time and Location Date and Time: Thursday, October 15, Reiwa 8 (2026), 9:30 AM. Location: Misawa City Hall, Annex, 4th Floor, Tender Room. 6. Tender Method, etc. Tender Method: ① The number of tenders is limited to 1. ② Tender participants must bring the tender form and construction cost breakdown (summary table) in the same envelope, sealed, to the designated date and location to participate in the tender. ③ The envelope must be labeled with the name, location, and company name. ④ For the purpose of determining the successful bid, the successful bid price will be the amount stated on the tender form plus 10% of that amount (if there is a fraction of less than 1 yen, it will be rounded down). Therefore, bidders must write the amount equivalent to 100/110 of their estimated contract amount on the tender form, regardless of whether they are a taxable or tax-exempt business regarding consumption tax and local consumption tax. ⑤ Use the designated forms for the tender form (Form No. 8), construction cost breakdown (summary table) (Form No. 9), and power of attorney (Form No. 10). Low Bid Price Investigation System: This tender is subject to the low bid price investigation system. Therefore, if a bid below the investigation standard price is submitted, the decision of the successful bidder will be suspended, and all tender participants will be notified promptly once the successful bid is decided. The bidder with the lowest price must cooperate with post-bid interviews, etc. As a result, the bidder with the lowest price may not be the successful bidder. *Disqualification criteria will be set. Minimum Reserve Price System: This tender is subject to the minimum reserve price system. Therefore, bids below the minimum reserve price will be disqualified. Among those who bid at or above the minimum reserve price within the range of the estimated price, the bidder with the lowest price will be the successful bidder (or successful bid candidate for tenders where qualifications are reviewed after the bid). After bid opening, the successful bid decision will be suspended. Among those who submitted valid bids, the bidder with the lowest price within the range of the estimated price (excluding those who bid below the minimum reserve price, if set) will be the successful bid candidate. The tender participation qualifications of the successful bid candidate will be reviewed, and the successful bidder will be decided. Confirmation of Tender Participation Qualifications, etc. Application for Tender Participation Matters: The successful bid candidate must submit the documents listed in the following items by the date specified in the announcement and undergo review. Submission Documents: ① Conditional General Competitive Tender (Post-Review Method) Participation Qualification Confirmation Application (Form No. 11). ② Planned Technical Personnel Statement (Form No. 4). *Copy of qualification certificate, etc. *Documents confirming the direct and continuous employment relationship between the tender applicant and the planned technical personnel. *Copy of COLLINS and statement of concurrent assignment of technical personnel, if necessary. ③ Construction Work Experience Statement (Form No. 5). *Not required if construction experience is not a requirement. *Certificates are valid for 3 months from issuance. *The planned technical personnel applied for in ② cannot be changed after the successful bid decision, except in cases of illness, retirement, or other extremely special circumstances approved as unavoidable. Submission Deadline: Friday, October 16, Reiwa 8 (2026), noon. In addition, thoroughly read and comply with the Misawa City Contract Administration Regulations (including Tender Instructions) and the Misawa City Conditional General Competitive Tender Administration Manual. These instructions and manual can be viewed at the location indicated in 4. 7. Security Deposit and Payment Conditions 8. Contract Signing Period: The contract will be concluded within 10 days of the successful bidder being decided. 9. Contract Terms Viewing Period and Location: From to 10. Other: (2) Designated forms related to this announcement are posted on the Misawa City website. Address: http://www.city.misawa.lg.jp 12. Contact Information: Contact for inquiries regarding this announcement is as follows: Finance Department, Property Management Division, Contract Group TEL: 0176-53-5111 ext. 352 Tender Security Deposit: Exempt Contract Security Deposit: 10% or more (3/10 or more of the contract amount for those who bid below the investigation standard price). However, if a performance guarantee insurance contract or a public works performance guarantee contract is concluded, the contract security deposit will be waived. Alternatively, a guarantee from a bank or a financial institution recognized as reliable by the Mayor, or a guarantee from a guarantee company, may be accepted in lieu of the contract security deposit. Advance Payment: Up to 40% of the contract amount. Intermediate Advance Payment: Either intermediate advance payment or partial payment can be selected, and changes after contract signing are not permitted. Partial Payment: Limited to the number of times stipulated in Article 36 of the Misawa City Contract Administration Regulations. Location: Finance Department, Property Management Division, Contract Group Period: September 29, Reiwa 8 (2026) to October 14, Reiwa 8 (2026) Submission Destination: Finance Department, Property Management Division, Contract Group *Submission must be in person only. Submission by mail, FAX, etc., is not permitted. Confirmation of Tender Participation Qualifications, etc. Confirmation of Tender Participation Qualifications: If the applicant lacks tender participation qualifications, notification will be sent to the successful bid candidate via the Conditional General Competitive Tender Participation Qualification Confirmation Notice (Form No. 7). In this case, if the applicant receives notification of lacking tender participation qualifications, they may file a protest in writing within the prescribed period. A written response will be provided promptly to the protest, and if the applicant is deemed to have tender participation qualifications, the notification will be revoked, and the protestor will be allowed to participate in the tender. Construction Work Overview Work Name: Streetlight LED Lighting Renovation Work Part 3 Location: Rinshodai, Misawa City, etc. Construction Overview: *Removal of existing streetlights: 150 units *Installation of LED streetlights: 150 units Remarks: Construction subject to the Act on Promoting the Recycling of Construction Materials.