Procurement of Training Management System (LMS)

1. Tender Announcement September 11, 2026 Contracting Officer, National Institute of Advanced Industrial Science and Technology (AIST) We hereby announce that we will conduct a general competitive tender (comprehensive evaluation and award method). 1. Matters for Competitive Tender (1) Subject: Procurement of Training Management System (LMS) (2) Specifications: As per the tender explanation document. (3) Performance Period: From the contract date to July 31, 2028 (Monday). (4) Bidding Method: Bids will be for the total amount. Additionally, bidders must submit a proposal and undergo a planning review at the time of bidding. The successful bid price will be the amount written on the bid form plus 10% of that amount (if there is a fraction of less than 1 yen, it will be rounded down). Therefore, bidders must write the amount equivalent to 100/110 of their estimated amount on the bid form, regardless of whether they are taxable or tax-exempt for consumption and local consumption tax. However, if there is a fraction of less than 1 yen, it will be rounded down. 2. Eligibility for Participation in Tender (1) Those who are not capable of concluding the contract and bankrupt individuals who have not been reinstated are not eligible. (2) Those who fall under any of the following categories and for whom less than two years have passed since the fact occurred are not eligible (the same applies to those who use them as agents, managers, or other employees). (a) Those who intentionally performed shoddy work or manufacturing, or engaged in fraudulent acts regarding the quality or quantity of goods in the performance of the contract. (b) Those who obstructed fair competition or colluded to harm fair prices or gain unjust profits. (c) Those who obstructed the successful bidder from concluding the contract or the contractor from performing the contract. 2(d) Those who obstructed public officials from performing their duties during supervision or inspection. (e) Those who failed to perform the contract without justifiable reason. (f) Those who made false declarations in the procedures for participating in the tender or for performing the contract. (g) Those who have employed persons falling under any of the preceding items as agents, managers, or other employees within two years of the occurrence of such facts. (3) Must be ranked in "A", "B", or "C" grade in "Services" in the unified national tender qualification for Reiwa 07, 08, and 09. (4) Must have participated in the tender explanation meeting. (5) Must not be subject to suspension of subsidies or designation suspension measures from ministries, agencies, or government-related corporations. 3. Obligations of Bidders Those who wish to participate in this tender must prepare a proposal based on the specifications provided by this organization and submit it with their bid form within the submission deadline. Furthermore, if requested by this organization for explanations regarding the documents prior to the bid opening date, they must comply. The proposals prepared by the bidders will be reviewed by this organization, and bidders who have submitted proposals deemed acceptable will be considered for the award. 4. Location of Contract Terms, etc. (1) Location of Contract Terms, etc. (a) Location of Contract Terms: Muza Kawasaki Central Tower, 1310 Omiya-cho, Saiwai-ku, Kawasaki-shi, Kanagawa Prefecture, National Institute of Advanced Industrial Science and Technology (AIST). (b) Distribution of Tender Explanation Document: Tender explanation documents will be provided to those who wish to attend the tender explanation meeting. (c) Tender Explanation Meeting: An online meeting (Microsoft Teams) will be held to explain the details of the services, specific procedures for bidding, and documents to be submitted. We request participation from those who can understand the explanation. The meeting will be conducted in Japanese. Those wishing to participate must register their company name, participant's name, E-mail address, and mobile phone number via the following URL by the application deadline. A dedicated link and ID will be sent to those who register. Each company is limited to 2 participants. Late entry is not permitted. Date and Time: September 17, 2026 (Thursday) 14:00 Registration URL: https://forms.cloud.microsoft/r/ab8Xqj9Gq63 Application Deadline: September 16, 2026 (Wednesday) 12:00 (2) Deadline and Location for Submission of Bid Forms and Proposals, etc.: Must arrive by 12:00 PM on Wednesday, October 7, 2026 (common for mail and in-person submission). Address: 15th Floor, Muza Kawasaki Central Tower, 1310 Omiya-cho, Saiwai-ku, Kawasaki-shi, Kanagawa 212-8554, National Institute of Advanced Industrial Science and Technology, Legal Affairs Department, Procurement and Contracts Division, Kataoka. Contact: 044-520-5123 Mail submissions must be by registered mail or recorded delivery. For in-person submissions, reception will be at the 21st floor of NEDO. Upon arrival at the 21st floor, please call the contact number above and state the bid subject and the name of the person in charge at the Legal Affairs Department. A staff member will come to assist you. Reception hours are from 10:00 to 17:00 (excluding 12:00 to 13:00, Saturdays, Sundays, and national holidays). (3) Date and Time and Location of Bid Opening: 11:00 AM on Tuesday, October 20, 2026. 21st Floor, Muza Kawasaki Central Tower, 1310 Omiya-cho, Saiwai-ku, Kawasaki-shi, Kanagawa Prefecture, National Institute of Advanced Industrial Science and Technology, Conference Room 2103. However, the bid opening may be postponed or canceled if it is determined that fair competition cannot be ensured. 5. Other (1) Bid Bond and Contract Security Deposit: Fully exempted. (2) Invalid Bids: Bids submitted by those ineligible for participation, and bids that violate the terms and conditions of the tender. (3) Requirement for Contract Creation: Required. (4) Method of Determining the Successful Bidder: Among the bidders who have submitted proposals that meet all the minimum requirements specified in the tender explanation document within the limit of the estimated price set by this organization, the successful bidder will be determined by the comprehensive evaluation method established by this organization. However, if it is determined that the successful bidder may not be able to perform the contract in accordance with its terms due to the bid price, or if it is deemed significantly inappropriate and would disrupt the order of fair trade to conclude the contract with that bidder, another bidder who submitted a bid within the limit of the estimated price and has the highest evaluation may be selected as the successful bidder. (5) Contact Information: Inquiries will be accepted via E-mail. Please include the bid subject, company name, name, phone number, and E-mail address in your E-mail. (a) Inquiries regarding Bids and Contracts: Subject: [Inquiry] Procurement of Training Management System (LMS) To: Legal Affairs Department, Procurement and Contracts Division, Kataoka E-mail: keiyakuka_tender@ml.nedo.go.jp (b) Inquiries regarding Specifications and Proposals, etc.: Subject: [Inquiry] Procurement of Training Management System (LMS) To: Human Resources Department, Human Resource Development Division 1, Morita, Ue E-mail: jinji-keiyaku@ml.nedo.go.jp (c) Inquiry Deadline: 12:00 PM on Monday, September 28, 2026. (6) Disclosure of Contract Information: As stated in the "Basic Policy for Reviewing the Operations and Businesses of Independent Administrative Institutions" (December 7, 2010, Cabinet Decision), when contracting with a corporation that has a certain relationship with an independent administrative institution, efforts are being made to disclose information such as re-employment status with that corporation and transaction status with that corporation. Information regarding the relationship with this organization of the successful bidder in this tender will be published on this organization's website. For details, please refer to the following URL: https://www.nedo.go.jp/content/100431960.pdf Furthermore, the subject of this tender, the trade name or name, address, bid amount or contract amount, bidding method, and other necessary information will be published separately on this organization's website. By responding to or applying for this tender, you are deemed to have agreed to these disclosure matters. (7) Announcement of NEDO Official X (formerly Twitter): Information regarding tenders will be posted on NEDO's official X (formerly Twitter) account from time to time. Please follow us and make use of it. https://www.nedo.go.jp/nedomail/index.html 1. Attached Specifications I. Subject: Procurement of Training Management System (LMS) II. Purpose: To procure a Training Management System (Learning Management System: LMS) to provide an environment where NEDO employees can efficiently and effectively learn the knowledge and skills required for their work, thereby facilitating smooth business operations. Specifically, it aims to clarify the training to be taken, reduce the workload of departments organizing training, and support managers in developing their subordinates. III. Scope of Work: The contractor shall provide the following services. 1. Service Specifications: As per Attached Document 1 "Service Requirements." 2. Performance Period: From the contract date to July 31, 2028 (Monday). However, for the period after April 1, 2028, the contract will take effect on the condition that approval is obtained from the Minister of Economy, Trade and Industry based on Article 35-5 of the Act on General Provisions for Independent Administrative Institutions (Heisei 11, Act No. 103) for the medium- to long-term plan starting in Reiwa 2028. 3. Number of Users: Expected to be between 1,600 and 2,000 users. For the definition of a user, refer to Attached Document 2 "Definitions." 4. Specifications: (1) Requirements for Delivery to the Client: Encryption using TLS 1.2 or higher (TLS 1.3 if possible) is mandatory. Server certificates must be issued by a trusted Certificate Authority. The contractor is responsible for renewing server certificates and must ensure it does not affect service provision. (2) Security: All information obtained in the performance of this work, and information provided, instructed, or entrusted by the client, must be handled with the care of a good administrator to prevent leakage and ensure proper information management. Furthermore, it must not be used for any purpose other than the objective of this work. The following conditions ① and ② must both be met: ① If cloud services are used for all or part of this work, the service must be listed in the "ISMAP or ISMAP-LIU Cloud Service List" based on the "Security Evaluation System for Government Information Systems (ISMAP)". If not listed, a checklist based on the "Security Evaluation System for Government Information Systems (ISMAP) Management Standards" provided by the client must be submitted and confirmed by the client before service commencement. The checklist items will be distributed to participants of the tender explanation meeting. ② Must have acquired one of the following: Information Security Management System (ISMS) (ISO/IEC 27001), Privacy Mark, or JAPHIC Mark. (3) Operating Conditions: ① The system must be operational for use on the client's business days (excluding Saturdays, Sundays, national holidays, and December 29 to January 3). The same applies hereafter. ② In the event of detecting critical vulnerabilities, failures, unauthorized intrusions, or misuse, the client must be notified immediately, and prompt measures for preventing information leakage and recovery must be taken. ③ The system must have processing capacity to operate stably even when approximately 700 users access it simultaneously. 5. Support: (1) Provide training on system operation for administrators at least once during the implementation phase (online is acceptable). (2) Provide inquiry support for system administrators via phone, email, etc. The inquiry reception hours and format should be stated in the proposal. Inquiry times will be discussed separately. (3) The contractor shall provide advice, such as information on possible causes and proposed solutions, in response to inquiries from the client regarding the use of the tool. Responses to client inquiries shall generally be made within 3 business days. However, if the workload significantly exceeds expectations and it is difficult to respond by the scheduled deadline, the response deadline will be determined in consultation with the client. (4) If new features are released during the service provision period, propose their content and effective and secure usage methods. (5) Submit a completion report upon completion of the initial system implementation, initial setup, and (1) training. 6. System Replacement Response: When the client changes to a different training management system at the end of the performance period, the contractor shall cooperate by providing information on training (dates, periods, instructors, etc.), attendance history (linked to each training session), etc., to the new system. 7. Other Ancillary Services: Perform services incidental to items 1 through 6. IV. Other: 1. The contractor shall comply with the following regulations regarding the information management system. (1) To properly manage information obtained in this work, the contractor shall secure the implementation structure shown in (2), and submit an "Information Handler List" (including name, affiliation, position, and nationality) and an "Information Management System Diagram" (a document defining the system for ensuring information security) to the client before the contract. The client's approval must be obtained. Furthermore, if requested by the client, promptly submit the personal address, date of birth, or passport number of the information handlers for this work. Information handlers shall be appointed only to the extent necessary for the performance of this work. (2) The contractor shall have an implementation structure that guarantees that all information collected, organized, or created as part of the contract performance will not be transmitted or leaked to anyone other than those listed in the Information Handler List until the client confirms that it is no longer subject to protection. (3) All information obtained in this work shall not be disclosed or leaked to anyone other than the information handlers, unless approved by the client. (4) If there are any changes to the document defining the system for ensuring information security in (1) or the Information Handler List, submit them to the client in advance and obtain approval. (5) Handle provided or specified materials (return, deletion, etc.) according to the client's instructions. 2. Matters not specified in the specifications or doubts arising from the specifications shall be resolved through consultation with the client. 3. The contract for this work shall use the contractor's contract documents. However, the contractor shall present the contract documents to the client in advance and agree to adjustments to the contract clauses and terms as requested by the client.