Purchase of Main Engine Parts (MAN Type) Unit Price Contract

Purchase of Main Engine Parts (MAN Type) Unit Price Contract
Authorized Officer for Disbursement: Koji Ikegami, Director General of the 6th Regional Coast Guard Headquarters 1. Matters for Competitive Bidding (1) Contract Name: Purchase of Main Engine Parts (MAN Type) Unit Price Contract (2) Contract Details: As per specifications (3) Delivery (Performance) Deadline (4) Delivery (Performance) Location: Iwakuni Coast Guard Office and 8 other locations (5) Bidding Method 2. Qualifications Required for Competitive Participants (2) Not falling under the provisions of Article 71 of the Budget, Audit, and Accounting Order. 3. Location for Inspection of Contract Terms, and Inquiries Regarding Contracts and Bidding: 3-10-17 Ujina Kaigan, Minami-ku, Hiroshima City, Hiroshima Prefecture, 6th Regional Coast Guard Headquarters, Finance and Supply Department, Finance Division, Bidding Review Section, Phone: (082) 251-5111 Ext. 2223, 2224, 2225 4. Deadline and Method for Submission of Certificates, etc. (1) Submission Deadline (2) Submission Method: Via the electronic procurement system. For those participating via paper bidding, submit to the above address (3). (3) Submitted Documents: ① Electronic Procurement System Confirmation Letter, Copy of Qualification Decision Notice ② Paper Bidding: Request for Paper Bidding Participation, Paper Bidder Registration Survey, Copy of Qualification Decision Notice 5. Bid Date, Time, and Location (1) Bid Submission Method: Via the electronic procurement system. For those participating via paper bidding, submit to the above address (3). (2) Bid Submission Deadline (3) Bid Opening Date and Time/Location: 6th Regional Coast Guard Headquarters Bidding Room (6th Floor) 6. Bid Bond and Contract Security Deposit: Exempt 7. Invalid Bids 8. Method of Determining the Successful Bidder: (1) In accordance with the 6th Regional Coast Guard Headquarters Bidding/Quotation Participant's Handbook. 9. Requirement for Contract Creation: Required (However, may be omitted if the contract amount is less than 2.5 million yen). 10. Inquiries Regarding Specifications: Management Division, Ship Technology Department, 6th Regional Coast Guard Headquarters, Phone: (082) 251-5111 Ext. 2315 Public Notice (3) For the 2025, 2026, and 2027 Ministry of Land, Infrastructure, Transport and Tourism General Competitive (Designated Competitive) Bidding Qualification (Unified Qualification for All Ministries and Agencies), applicants must be graded in one of the categories corresponding to the "Contract Type" below and wish to participate in the "Chugoku Region or Shikoku Region". Furthermore, applicants must not be under a bid suspension measure from the relevant department. "Sale of Goods" Grades A, B, C, or D "Chugoku Region or Shikoku Region" March 31, 2027 The general competitive bid will be held as follows. This project is subject to the electronic procurement system (GEPS) for the submission of certificates, etc. for competitive participation qualification confirmation, bidding, and contracting. Dated July 24, 2026 Use of Electronic Procurement System (GEPS): This project is subject to the electronic procurement system for the submission of application forms, etc., bidding, and contracting. In principle, the number of bid executions will be limited to two. If a successful bidder is not determined within the number of bid executions, the contract will not, in principle, transition to a discretionary contract based on Article 99-2 of the Budget, Audit, and Accounting Order. Furthermore, those who find it difficult to use the electronic procurement system may submit a request for paper bidding participation and a request for paper contract method to use paper bidding and paper contracting instead. For further details, please refer to the bid explanation document. (1) Not falling under the provisions of Article 70 of the Budget, Audit, and Accounting Order (hereinafter referred to as "Budget Order"). However, this does not apply to minors, persons under guardianship, or persons under assistance who have obtained the necessary consent for contract conclusion. (4) Not being a company whose management is substantially controlled by a gangster or a similar entity, for whom an exclusion request from Ministry of Land, Infrastructure, Transport and Tourism public works projects has been made and continues to be in effect. August 7, 2026, 4:00 PM Announcement Above. August 18, 2026 August 19, 2026 Bids submitted by those who do not meet the qualifications required for participation in the competition stated in this announcement, or bids that violate the 6th Regional Coast Guard Headquarters Bidding/Quotation Participant's Handbook or other provisions, will be considered invalid. (2) When determining the successful bidder, the contract price will be the amount entered on the bid form, plus an amount equivalent to 10% of that amount (rounded down to the nearest yen if there is a fraction of less than one yen). Therefore, bidders, whether they are taxable or non-taxable businesses for consumption tax and local consumption tax, must enter an amount equivalent to 100/110 of their estimated contract desired amount on the bid form. 11:00 AM 4:00 PM 1. Contracting Officer, etc.: Authorized Officer for Disbursement: Koji Ikegami, Director General of the 6th Regional Coast Guard Headquarters 2. Procurement Details: (1) Contract Name: Purchase of Main Engine Parts (MAN Type) Unit Price Contract (2) As per specifications (3) (4) Iwakuni Coast Guard Office and 8 other locations (5) ③ Bidders shall estimate the contract amount including all expenses required for the performance of this contract, in addition to the unit price of the contract item. ⑤ After submitting the bid, the bid cannot be invalidated due to errors such as incorrect entry of the bid amount or calculation mistakes. 3. Competitive Participation Qualifications: (1) (2) Not falling under the provisions of Article 71 of the Budget Order. Furthermore, applicants must not be under a bid suspension measure from this headquarters. (3) Inquiries Regarding Competitive Participation Qualification Screening: 3-10-17 Ujina Kaigan, Minami-ku, Hiroshima City, Hiroshima Prefecture, 734-8560 Japan, 6th Regional Coast Guard Headquarters, Finance and Supply Department, Finance Division, Bidding Review Section, Phone: (082) 251-5111 Ext. 2223, 2224, 2225 4. Distribution of Specifications: Inquire at 6.(3) for distribution. (1) (2) Obtain directly at the location specified in 6.(3). 5. Application for Bid Participation: (1) (2) The forms for submitted documents are available for download on the 6th Regional Coast Guard Headquarters website, or can be obtained at the location specified in 6.(1) below. ① For those participating via the electronic procurement system ② For those participating via paper bidding (3) Qualification Screening Results Notification 6. Location for Inspection of Contract Terms and Inquiries, etc.: (1) Location for Inspection of Contract Terms: 3-10-17 Ujina Kaigan, Minami-ku, Hiroshima City, Hiroshima Prefecture, 734-8560 Japan, 6th Regional Coast Guard Headquarters (2) Inquiries Regarding Contracts and Bidding: 6th Regional Coast Guard Headquarters, Finance and Supply Department, Finance Division, Bidding Review Section, Phone: (082) 251-5111 Ext. 2223, 2224, 2225 (3) Inquiries Regarding Specifications: Management Division, Ship Technology Department, 6th Regional Coast Guard Headquarters, Phone: (082) 251-5111 Ext. 2315 (4) URL for Electronic Procurement System: https://www.geps.go.jp ⑥ Bidders must review the bid explanation document, specifications, etc., before bidding. If there are any doubts regarding the bid explanation document or specifications, please seek explanation from the relevant staff before the bid submission deadline. Bid Explanation Document: This bid explanation document shall apply to the general competitive bid announced on July 24, 2026, in addition to the provisions of the Accounting Act (Act No. 35 of 1947), the Budget, Audit, and Accounting Order (Imperial Ordinance No. 165 of 1947), and the Contract Administration Regulations (Ministry of Finance Ordinance No. 52 of 1962), etc. Contract Name: Items, etc. Delivery (Performance) Deadline: March 31, 2027 Delivery (Performance) Location: Bidding Method: ① This bid and submission of documents will be conducted via the electronic procurement system. However, those who find it difficult to use the electronic procurement system shall submit a "Request for Paper Bidding Participation". ② In principle, the number of bid executions will be limited to two. If a successful bidder is not determined within the number of bid executions, the contract will not, in principle, transition to a discretionary contract based on Article 99-2 of the Budget, Audit, and Accounting Order (hereinafter referred to as "Budget Order"). ④ When determining the successful bidder, the contract price will be the amount entered on the bid form, plus an amount equivalent to 10% of that amount (rounded down to the nearest yen if there is a fraction of less than one yen). Therefore, bidders, whether they are taxable or non-taxable businesses for consumption tax and local consumption tax, must submit a bid form stating an amount equivalent to 100/110 of their estimated contract desired amount. Submit the "Confirmation Letter" and a copy of the "Qualification Screening Result Notification" from the 2025, 2026, and 2027 Ministry of Land, Infrastructure, Transport and Tourism General Competitive Bidding Qualification (Unified Qualification for All Ministries and Agencies) via the electronic procurement system. ⑦ The bid amount shall be the total of the estimated quantity presented by this headquarters, based on the unit price for the estimated quantity set by each company. Not falling under the provisions of Article 70 of the Budget Order. However, this does not apply to minors, persons under guardianship, or persons under assistance who have obtained the necessary consent for contract conclusion. Distribution Deadline: August 7, 2026 Distribution Location: Grades A, B, C, or D for "Sale of Goods" "Chugoku Region or Shikoku Region" For the 2025, 2026, and 2027 Ministry of Land, Infrastructure, Transport and Tourism General Competitive (Designated Competitive) Bidding Qualification (Unified Qualification for All Ministries and Agencies), applicants must be graded in one of the categories corresponding to the "Contract Type" below and wish to participate in the "Chugoku Region or Shikoku Region". Furthermore, applicants must not be under a bid suspension measure from the relevant department. Submission Deadline: August 7, 2026 Submission Location: 4:00 PM 4:00 PM Submit "Request for Paper Bidding Participation", "Paper Bidder Registration Survey Form", and a copy of the "Qualification Screening Result Notification" from the 2025, 2026, and 2027 Ministry of Land, Infrastructure, Transport and Tourism General Competitive Bidding Qualification (Unified Qualification for All Ministries and Agencies) to the Bidding Review Section, Finance Division, Finance and Supply Department, 6th Regional Coast Guard Headquarters. The qualification screening will be conducted on the deadline for submission of certificates, etc., and the results will be notified via the electronic procurement system or email by 5:00 PM on August 10, 2026, in principle. Please participate in the bidding after receiving the approval notification. However, if a specification confirmation application is submitted, the notification will be sent along with the specification confirmation approval, and will be notified as soon as the results of the specification confirmation application are known. 7. Bid Forms Submission Deadline and Bid Opening: (1) (2) (3) (4) 3-10-17 Ujina Kaigan, Minami-ku, Hiroshima City, Hiroshima Prefecture, 6th Regional Coast Guard Headquarters Bidding Room (6th Floor) 8. Bid Bond and Contract Security Deposit: Exempt 9. Invalid Bids: (1) ① Bids submitted by agents without a power of attorney. ② Bids submitted by those who have not paid or provided the prescribed bid bond or substitute security. ③ Bids lacking a signature (or "Name of Responsible Person and Contact Person" if the seal impression is omitted). ④ Bids with corrected amounts. ⑤ Bids where the intent is unclear due to typos or omissions. ⑥ Bids by those who have obstructed fair competition, or who have colluded to disrupt fair prices or gain unjust profits. ⑦ Bids by those acting as agents for others or for more than two parties in the same matter. (2) Bids using an IC card fraudulently by electronic bidders will be considered invalid. (3) 10. Bid Opening: (1) (2) Paper bidders or their agents may not enter the bid opening room after the scheduled bid opening time. (3) (4) (5) - Natural disasters, widespread or regional power outages, communication failures due to providers or telecommunication carriers, or other circumstances where an extension of time is deemed appropriate (excluding failures attributable to the bidder, such as loss or damage of IC card, terminal malfunction, etc.). (6) (7) (8) 11. Determination of Successful Bidder: (1) (2) If there are two or more potential successful bidders, the successful bidder will be determined by lottery as follows: ① For electronic bidders only: The successful bidder will be determined by conducting an electronic lottery based on the electronic lottery numbers entered by the electronic bidders. ② When electronic bidders and paper bidders are mixed: ③ For paper bidders only: (3) The successful bidder will be determined by conducting an electronic lottery based on the electronic lottery numbers entered by electronic bidders and the electronic lottery numbers stated on the paper bidding participation request by paper bidders. In addition, if a bidder or their agent cannot draw the lottery themselves, an employee not involved in the bid execution procedures will draw the lottery on their behalf to determine the successful bidder. Bids submitted by those who do not meet the competitive participation qualifications stated in this announcement, those who violate the bidding conditions, or those who fail to fulfill the obligations required of bidders, as well as bids falling under any of the following items, will be invalid. ⑧ Bids submitted by those who, despite having competitive participation qualifications, are under a bid suspension measure from the Director General of the 6th Regional Coast Guard Headquarters at the time of bidding. If bid documents are received based on the provisions of Article 8, Paragraph 3 of the Act on Special Provisions for Procurement Procedures for Goods and Services of the State (Cabinet Order No. 300 of 1980), and the qualification screening is not completed by the bid opening date and time, or if the qualification is not recognized, the bid will be invalid. The bid opening will, in principle, be conducted with the attendance of paper bidders or their agents. However, if paper bidders or their agents do not attend, the bid opening will be conducted with the attendance of employees not involved in bid procedures. If the bid opening is conducted and there are no bids that reach the limit of the estimated price among the bids submitted by bidders or their agents, a re-bid will be held. The date and time for the re-bid will, in principle, be 30 minutes after the bid opening procedure. Electronic bidders should check for re-bid notices. In cases where the re-bid is significantly delayed beyond the scheduled time due to the bid opening procedure taking time, the contracting officer will contact electronic bidders. During this period, paper bidders must wait in the bid opening room and are generally not permitted to leave. However, this does not apply to those who submitted bids by mail and in cases where the contracting officer deems it unavoidable...
August 19, 2026, 11:00 AM August 19, 2026, 4:00 PM