Tenders/Payroll and HR system for the City of Naantali, including a travel management module

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Payroll and HR system for the City of Naantali, including a travel management module

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Original title: Naantalin kaupungin palkka- ja HR-järjestelmä, sisältäen matkahallintaosion

Naantalin kaupunki

Published: Sep 4, 2026

Updated: Sep 7, 2026

Source: hilma_fi

About This Opportunity

This is a services contract in the information and communication technology, finance and banking and governance and public administration sectors, with a focus on Cloud Services. Located in Finland, Europe, this opportunity is open to firms and consortiums. Proposals must be submitted before October 2, 2026.

Published through Hilma Finland, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for services in the information and communication technology sector. Service contracts are typically evaluated on both technical quality and price, and may require bidders to demonstrate relevant experience and qualified personnel. Interested parties should review the full documentation on the original source before submitting their proposal.

Description

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Payroll and HR system for the City of Naantali, including a travel management module The subject of the procurement is a payroll and HR system, which also includes a travel management module. The system will be procured as a SaaS service and includes implementation and support. The system must support municipal sector collective agreements (KVTES, OVTES, TS and TTES) and enable the management of the employment relationship lifecycle, payroll processes, and include comprehensive reporting. The City of Naantali considers it important that the ownership and development rights of the system are under the supplier's control, so that we can ensure the continuity of the payroll service and the system's development capability during the contract period. The system to be procured will serve as the primary master data source for personnel-related basic and employment relationship data for other city systems. It must support single sign-on (SSO, Entra ID (Azure AD) integration) using Microsoft 365 credentials. The system must be integrable with the systems currently in use by the City of Naantali: • accounting system ProEconomica Premium • banking data Nomentia • time tracking programs Nepton and Titania • early childhood education data repository Varda • early childhood education operational management system Päikky • adult education institute Hellewi • occupational healthcare Mehiläinen • tax administration Income Register • tax card interface VeroApi • user management Ruuvi • union membership fee settlement VILO The system implementation project will begin in November 2026. The system must be deployable by 1.4.2027, and production use will commence on 1.5.2027. The subject of the procurement and its requirements are described in detail in Appendix 1 (City of Naantali_Payroll and HR System Requirements), all tabs of which must be completed. The comparison of offers will be based on the total comparative price, from the price appendix of Appendix 1., Lot 1: Payroll and HR system for the City of Naantali, including a travel management module The subject of the procurement is a payroll and HR system, which also includes a travel management module. The system will be procured as a SaaS service and includes implementation and support. The system must support municipal sector collective agreements (KVTES, OVTES, TS and TTES) and enable the management of the employment relationship lifecycle, payroll processes, and include comprehensive reporting. The City of Naantali considers it important that the ownership and development rights of the system are under the supplier's control, so that we can ensure the continuity of the payroll service and the system's development capability during the contract period. The system to be procured will serve as the primary master data source for personnel-related basic and employment relationship data for other city systems. It must support single sign-on (SSO, Entra ID (Azure AD) integration) using Microsoft 365 credentials. The system must be integrable with the systems currently in use by the City of Naantali: • accounting system ProEconomica Premium • banking data Nomentia • time tracking programs Nepton and Titania • early childhood education data repository Varda • early childhood education operational management system Päikky • adult education institute Hellewi • occupational healthcare Mehiläinen • tax administration Income Register • tax card interface VeroApi • user management Ruuvi • union membership fee settlement VILO The system implementation project will begin in November 2026. The system must be deployable by 1.4.2027, and production use will commence on 1.5.2027. The subject of the procurement and its requirements are described in detail in Appendix 1 (City of Naantali_Payroll and HR System Requirements), all tabs of which must be completed. The comparison of offers will be based on the total comparative price, from the price appendix of Appendix 1. CPV: 72000000 Organisation: Naantalin kaupunki Procedure: open Documents: https://tarjouspalvelu.fi/naantali?id=619913&tpk=f3ce9a52-a450-443a-8c8e-a3483b63c438

Data provenance

This notice is sourced from Hilma Finland and was originally published on September 4, 2026. Last refreshed today. Original language: fi. BidsFactory mirrors official procurement notices and links back to the source for full legal text.

About Naantalin kaupunki

Naantalin kaupunki has issued 49 procurement notices on BidsFactory, including 4 currently open and 21 awarded contracts. Activity concentrates in Construction & Civil Works, General Supplies & Services, and Information & Communication Technology. All notices are published for Finland. Notices are distributed via Hilma Finland and TED - Tenders Electronic Daily (EU). Most recent publication: September 7, 2026.

Frequently asked questions about this tender

Who is the contracting authority?

This notice was issued by Naantalin kaupunki in Finland. The authority is responsible for evaluating bids, awarding the contract, and managing performance.

What type of contract is this?

This is a Services contract in the Information & Communication Technology sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.

Where will the contract be performed?

The contract is for delivery in Finland. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.

How can I submit a bid?

Visit Hilma Finland to access the full notice, required documents, and submission instructions provided by the contracting authority.

When does this tender close?

The submission deadline is October 2, 2026. You have 25 days left to prepare and submit your proposal to the contracting authority.