[No. 3042] (Municipal) Forest Afforestation Project Service Contract [PDF file / 112KB]

[No. 3042] (Municipal) Forest Afforestation Project Service Contract [PDF file / 112KB] Form No. 1 (Related to Article 15) Bid Announcement [Mail Bidding] September 15, Reiwa 8 In accordance with the provisions of Article 234, Paragraph 1 of the Local Autonomy Act, a contract for outsourcing services will be concluded through general competitive bidding. Therefore, in accordance with the provisions of Article 167-6 of the Local Autonomy Act Enforcement Regulations and Article 7 of the Contract Administration Regulations, the following is announced. Mikiwo Minamikawa, Mayor of Katsuyama City Bid Case Number: 3042 Bid Item Name (Service Name): (Municipal) Forest Afforestation Project Service Contract Service Location: Okuyama 170, Katsuyama City Service Outline: Planting work (medium trees, height 100cm-300cm, bark compost) N=80 trees, Support installation (medium trees, support post type) N=80 trees Performance Period: From the date of contract conclusion to Tuesday, December 15, Reiwa 8 Quoted Price (Tax Included): ¥1,179,200 Quoted Price (Tax Excluded): ¥1,072,000 Other Contract Matters: None Bid Classification: This service is a conditional general competitive bidding, post-verification type, where eligibility is confirmed after opening bids. It is a mail-in bid. Bid Participation Conditions: Must meet all of the following conditions. Qualifications: - Must be registered as "Cleaning, etc. - Forest Maintenance" in the Reiwa 7, 8, 9 Katsuyama City General Service Contract Competitive Bidding Participant Qualifications. - Other qualification requirements are as per the bid explanation document. Business Office, etc.: Must have its head office or branch, etc., in Fukui Prefecture. Service Performance Record: None Licenses, etc.: None Personnel Relations: If the same person serves as an executive officer for multiple companies, only one company may bid. If multiple bids are submitted, all will be invalidated. Other: None Distribution of Bid Explanation Documents / Submission of Bid Forms [Distribution of Bid Explanation Documents]: Can be downloaded from the Katsuyama City website. (http://www.city.katsuyama.fukui.jp/) "Bidding Information" [Bid Form Submission Deadline]: Friday, September 25, Reiwa 8 [Bid Form Submission Destination]: Katsuyama Post Office, P.O. Box, 911-8799 Specifications, etc. [Inspection Period]: From the date of announcement to Thursday, September 24, Reiwa 8 [Inspection Location]: Posted on the Katsuyama City website. (Posted below this announcement) Questions Regarding Specifications, etc. [Question Submission Period]: Must arrive at the responsible department by 5:00 PM on Friday, September 18, Reiwa 8, from the date of announcement. [Answer Document Viewing Period]: During the design document viewing period. [Viewing and Distribution Location]: Posted on the Katsuyama City website. Submission of Bid Participation Qualification Confirmation Application Form [Submission of Application Forms, etc.]: The successful bidder candidate must submit to the contract administration department by noon on the day following the bid opening (or the next business day if it falls on a Saturday, Sunday, or holiday). [Submission Location for Application Forms, etc.]: Same as the contract administration department below. Bid Opening Date, etc. [Bid Opening Date, etc.]: Tuesday, September 29, Reiwa 8, starting at 9:00 AM (opening as needed) [Bid Opening Location]: City Hall, Bidding Room Notification of Bid Participation Qualification Confirmation Results and Bid Results Notification will be provided by the successful bidder decision notice after qualification confirmation. Budget Responsible Department: Katsuyama City Hall, 1-1-1 Motomachi, Katsuyama City, Agriculture, Forestry and Fisheries Department, Forest Maintenance and Wildlife Damage Control Section, TEL: 0779-88-8117 Service Responsible Department: Katsuyama City Hall, 1-1-1 Motomachi, Katsuyama City, Agriculture, Forestry and Fisheries Department, Forest Maintenance and Wildlife Damage Control, TEL: 0779-88-8117 Contract Responsible Department: Katsuyama City Hall, 1-1-1 Motomachi, Katsuyama City, Finance Department, Contracts and Inspection Section, TEL: 0779-88-8130 (Municipal) Forest Afforestation Project Service Contract Specifications Chapter 1 Service Location Article 1: Okuyama 170, Katsuyama City (Site of the former Gangarahara Ski Resort) Chapter 2 Materials Article 2 Delivery Materials 1. Delivery Materials (1) Trees shall be cultivated specimens with root balls, well-shaped, and in good growth, free from damage, broken branches, and pests and diseases. (2) Clump plants shall be cultivated specimens with root balls, in good growth, and free from pests and diseases. (3) Root balls shall be dug to the specified size according to the root development status, and firmly wrapped with rope, straw, or other materials (organic materials), or shall be provided with a container (some kind of vessel). (4) For deciduous trees, etc., where root balls are not required, the root ball shall be dug to the specified size, and the roots shall be covered with wet straw or other materials to prevent drying. (5) Unless otherwise specified, dimensions shall indicate minimum values for tree height, trunk circumference, and branch spread. 2. Tree Dimensions (1) Tree Materials: Tree dimensions shall be measured with branches and leaves pruned, in a state where they can survive. However, this does not apply if the supervisor approves due to planting outside the optimal season or if they are not cultivated specimens. Measurement methods for tree dimensions are as follows: ①. Medium Trees: Tree height... from the ground to the top of the crown, indicated in cm. Does not include leader branches. For those with a clear main trunk, it is to the bud at the tip of the main trunk axis. Branch spread... average of horizontal measurements in two directions of the crown, indicated in cm. If there is a difference in width depending on the measurement direction, it is the average of the longest and shortest. Does not include leader branches. Clumped stems... If clumped stems are specified, they must have more than the specified number of secondary stems. In this case, the trunk circumference shall be 70% of the sum of the circumferences of each secondary stem at a position 120cm from the ground. (2) Tree Standards: ①. Tree standards shall be as per the design documents. However, if significant pruning is required due to reasons such as planting outside the optimal season, and the supervisor approves that the specified standards are not met, this shall not apply. ②. Root ball standards shall be determined according to the trunk circumference. For deciduous trees, if approved by the supervisor, root-shaken may be used. For medium trees with a trunk circumference of 9cm or less, a saucer pot may be used. ■ Medium Tree Root Ball Standard Table ( ) indicates pot cultivation) (3) On-site Inspection: After delivery to the construction site, the planting materials must undergo on-site inspection by the supervisor before planting. The acceptance criteria are as follows: Trunk Circumference cm Pot Diameter cm Pot Height cm Less than 45 cm 18.0 (11.0) 13.0 (9.0) 45 to < 60 20.0 (12.0) 15.0 (10.0) 60 to < 75 21.0 (14.0) 16.0 (11.0) 75 to < 90 23.0 (17.0) 16.0 (14.0) 90 to < 120 24.0 (17.0) 18.0 (14.0) 120 to < 150 26.0 (17.0) 19.0 (20.0) 150 to < 200 30.0 (23.0) 22.0 (23.0) 200 to < 250 34.0 25.0 250 or more 38.0 28.0 Inspection Item Detailed Item Content Acceptance Criteria Tree Above-ground Parts Standards Dimensions (Medium Trees) Tree Height 1. Must be equal to or greater than the specified dimensions, and the variation between each tree shall be within 15% of the specified dimensions. Branch Spread 1. Must be equal to or greater than the specified dimensions, and the variation between each tree shall be within 20% of the specified dimensions. 3. Support Materials, etc. Binding ①. When binding trees and supports, always use bark to protect the trunk and tie with shuro rope (3mm or more) in a criss-cross pattern. Installation ①. Support installation must be done immediately after planting. If it is unavoidable and cannot be done immediately after planting, temporary supports shall be installed, and the main supports shall be replaced as soon as possible. 4. Fertilizer and Soil Improvers (1) Fertilizer: Fertilizers applied to the soil or foliage for growth must comply with the following regulations. ①. Compost: Organic materials must be well decomposed and free from harmful debris, vinyl, etc. ②. Organic Fertilizer: Oil cakes, fish meal, chicken manure, etc., must be made from high-quality materials, without loss of fertilizer components, and be dry, free from harmful substances, etc. ③. Chemical Fertilizer: Must be in granular, solid, or crystalline form, free from contaminants. Must have the specified fertilizer components and not be deteriorated. ④. Quality Standards Labeling: Must be packaged or contained appropriately for their quality, with the trademark or product name, type (component list), manufacturing date, manufacturer name, capacity, etc., clearly indicated. (2) Soil Improvers: Must be in granular, powder, or liquid form, free from contaminants, and not deteriorated. (3) Pesticides: Pesticides used for pest and disease control, weed control, or to enhance or suppress plant life functions, or as spreading agents, must comply with the following regulations. ①. Pesticides must be in powder, liquid, or granular form, and their components must meet the standards designated by the Minister of Agriculture, Forestry and Fisheries and be registered by the Minister of Agriculture, Forestry and Fisheries under Article 2 of the Pesticide Control Act. ②. Must be sealed in appropriate packaging or containers, not deteriorated, and clearly labeled with the trademark or product name, type (component list), manufacturer name, capacity, and expiration date. Standards and Acceptance Criteria Round Timber 1. Cedar/Cypress round timber shall have a end diameter of 6cm, be free of cracks, straight, full, and have low knots. It shall be pressure-treated with creosote or have undergone creosote treatment. If new cut surfaces appear after installation, apply the same preservative treatment. However, for horizontal timbers at 120cm, the end diameter shall be 6cm. Wire 1. Galvanized iron wire shall be rust-free and of good quality. Bamboo Material 1. Moso bamboo shall be 2 years old or older with a central diameter of 4cm or more, and shall be secured at the nodes. It shall not be discolored old material. Bark 1. Cedar bark shall be free from large knots, holes, cracks, or rot, have sufficient strength for binding, and not be damaged or discolored old material. Bamboo Skewers 1. Bamboo skewers shall be made from fresh, thick Moso bamboo or Madake bamboo, split and adjusted. Rope 1. Shuro rope shall be 3mm or more in diameter, and straw rope shall be 6-9mm in diameter, twisted, uniform, and have sufficient tensile strength. Nails 1. Shall be straight, of the specified dimensions, and rust-free. Straw Mats 1. Shall be fresh, woven with 16 strands. materials. (3) Pesticides Pesticides are used for pest and disease control, weed control, and for enhancing or suppressing plant life functions, or as spreading agents, and must comply with the following regulations. ①. Pesticides must be in powder, liquid, or granular form, and their components must meet the standards designated by the Minister of Agriculture, Forestry and Fisheries and be registered by the Minister of Agriculture, Forestry and Fisheries under Article 2 of the Pesticide Control Act. ②. Must be sealed in appropriate packaging or containers, not deteriorated, and clearly labeled with the trademark or product name, type (component list), manufacturer name, capacity, and expiration date. Chapter 3 Planting Work Article 3 Planting 1. Medium Tree Planting ①. The planting hole for medium trees shall be as per the planting hole standard table. ②. When planting, the planting area shall be carefully tilled, and small stones, weed roots, and compacted soil shall be removed. ③. Backfilling shall generally be done by tamping. In this case, gradually fill with small amounts of soil, tamping thoroughly with a rod to avoid gaps, and after complete backfilling, create a water basin (except in winter). ④. Planting must be done carefully to avoid leaning or uneven planting. ⑤. For medium trees of various flower colors, plant them considering the color scheme in consultation with the supervisor. ⑥. Unevenness in tree size and branch spread shall be corrected by planting techniques. ⑦. Even if not specifically indicated, apply trunk wrapping as necessary, considering the tree species and planting season. ⑧. Tree placement shall be discussed with the client. ■ Planting Hole Standard Table (Medium Trees) Tree Height (cm) Planting Hole Diameter cm Planting Hole Depth cm Excavation Volume m³ Less than 45 22.0 28.0 0.0011 45 to < 60 29.0 30.0 0.0019 60 to < 75 32.0 30.0 0.0025 75 to < 90 35.0 31.0 0.0031 90 to < 120 40.0 33.0 0.0041 120 to < 150 44.0 34.0 0.0052 150 to < 200 55.0 37.0 0.0088 200 to < 250 66.0 40.0 0.0135 250 or more 76.0 43.0 0.0197 Article 4 Fertilization 1. Fertilization Method: Fertilization shall be as per the following table. Care must be taken not to concentrate the specified amount in one spot. ■ Fertilization Method Article 5 Supports 1. Binding ①. When binding trees and supports, always use bark to protect the trunk and tie with shuro rope (3mm or more) in a criss-cross pattern. 2. Installation ①. Support installation must be done immediately after planting. If it is unavoidable and cannot be done immediately after planting, temporary supports shall be installed, and the main supports shall be replaced as soon as possible. Article 6 Shaping and Pruning 1. General ①. For medium trees, remove inwardly growing branches, leader branches, and overly dense branches. Generally, do not perform topping. ②. To prevent excessive transpiration, prune or thin out overly dense foliage. ③. Prune branches that obstruct passage, dead branches, and weak branches. ④. Considering the overall uniformity of the trees, perform shaping and pruning for uneven tree height, branch spread, and lower branches. Cut surfaces must be treated with preservative. Method When fertilizer is extremely low in the backfill soil and is slow-acting, or when used for grass and ground cover. (Mix with backfill soil for grass and ground cover.) Mix with backfill soil. When applying slow-acting, non-exothermic fertilizer to high trees with a trunk circumference of 30cm or more. Place at the bottom of the planting hole, mix with backfill soil, and then place the root ball. For medium trees with a trunk circumference of 30cm or less, and for clump plantings. After planting, till the surface soil (excluding the surface of the root ball) and mix the fertilizer with the backfill soil. For medium trees with a trunk circumference of 30cm or less, and for clump plantings. Scatter on the surface or drive piles. Chapter 4 Curing Article 7 Curing 1. Curing methods shall be as follows: Chapter 5 Guarantee Against Death Article 8 Guarantee Against Death 1. If a planted tree dies or its shape becomes poor (if deadwood exceeds two-thirds of the crown, or if the main trunk of a tree with a straight main trunk exceeds two-thirds of the tree height) within one year after the completion and handover of the work, the contractor shall replace it with a tree of the same or higher standard as the originally planted tree. 2. The timing of replacement shall be determined in consultation with the supervisor. Item Work Method Watering Watering shall be performed for 2 weeks after planting and when there is no rainfall for 1 month or more, resulting in tree death. The amount of watering shall be 30-50 L/m³ at the beginning of the watering period, followed by 10-14 L/m³ per day as a standard. Create a water basin and water the specified amount in two applications. Evaporation Suppression Apply transpiration suppressants to the tree surfaces immediately after planting. Apply transpiration suppressants at the specified concentration evenly to the leaf surfaces using a power sprayer.