Notice of Special Procurement - Ballot Tracking solution BallotTrax

Secretary of State

About This Opportunity

This is a services contract in the governance and public administration sector. Located in United States, North America, this opportunity is open to firms and consortiums. Proposals must be submitted before September 18, 2026.

Published through OregonBuys, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for services in the governance and public administration sector. Service contracts are typically evaluated on both technical quality and price, and may require bidders to demonstrate relevant experience and qualified personnel. Interested parties should review the full documentation on the original source before submitting their proposal.

Description

This is a special procurement notice from the Secretary of State in the United States for a Ballot Tracking solution, specifically named 'BallotTrax'. The contracting authority is seeking a specialized system to manage and track the process of ballot delivery and return, likely within the context of elections. The objective is to enhance transparency, security, and voter confidence in the electoral process. The scope of this procurement involves acquiring or implementing the BallotTrax solution, which may include software licensing, customization, integration with existing election systems, training, and ongoing support. Bidders are expected to demonstrate experience with election technology, secure data management, and robust system implementation. Key requirements will likely focus on the system's functionality, security features, reliability, scalability, user-friendliness for election officials and potentially voters, and compliance with relevant election laws and regulations. The evaluation will prioritize the solution's ability to meet the specific needs for ballot tracking, its technical capabilities, vendor qualifications, and cost. This procurement is critical for modernizing election administration and ensuring the integrity of vote-by-mail processes.

Data provenance

This notice is sourced from OregonBuys. Last refreshed today. BidsFactory mirrors official procurement notices and links back to the source for full legal text.

About Secretary of State

Secretary of State has issued 11 procurement notices on BidsFactory, including 2 currently open and 0 awarded contracts. Activity concentrates in Information & Communication Technology, Governance & Public Administration, and Finance & Banking. All notices are published for United States. Notices are distributed via California eProcure and OregonBuys. Most recent publication: August 26, 2026.

Frequently asked questions about this tender

How can I submit a bid?

Visit OregonBuys to access the full notice, required documents, and submission instructions provided by the contracting authority.

When does this tender close?

The submission deadline is September 18, 2026. You have 7 days left to prepare and submit your proposal to the contracting authority.

Who is the contracting authority?

This notice was issued by Secretary of State in United States. The authority is responsible for evaluating bids, awarding the contract, and managing performance.

What type of contract is this?

This is a Services contract in the Governance & Public Administration sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.

Where will the contract be performed?

The contract is for delivery in United States. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.