Organize the Agricultural Product Quality Safety Theme Day promotional activities during the Food Safety Publicity Week, including on-site events and a series of related activities. The on-site events will promote and showcase public knowledge.

People's Republic of China
World Bank Loan

Guangdong Agricultural Product Quality Safety Improvement (Demonstration) Project
Loan No.: 9213-CN

Procurement for the 2026 Guangdong Province Agricultural Product Quality and Safety Publicity Week and Green Food Publicity Month

(Non-Consulting Services)
(Contract No.: GDNC-003)

Request for Quotation (RFQ) Document

Bidding Number0733-26083257

July 2026

Chapter 1: Letter of Request for Quotation

Date: July 14, 2026

Bidding Number0733-26083257

1. The Government of the People's Republic of China has received a loan from the World Bank to finance the Guangdong Agricultural Product Quality and Safety Improvement (Demonstration) Project, and intends to apply a portion of the proceeds of this loan to eligible payments under this Request for Quotation contract.

2. China CITIC International Tendering Co., Ltd., entrusted by the Guangdong Agricultural Product Quality and Safety Center (Guangdong Green Food Development Center), hereby issues this Letter of Request for Quotation for the Procurement for the 2026 Guangdong Province Agricultural Product Quality and Safety Publicity Week and Green Food Publicity Month (Contract No.: GDNC-003) to potential suppliers. All suppliers are requested to submit their quotations in accordance with the requirements of this Request for Quotation document (please refer to Chapter 5 for the format templates of the Letter of Quotation).

3. This procurement shall be conducted through the Request for Quotation method in accordance with the World Bank Procurement Guidelines, the Loan Agreement, and the Project Agreement. This Request for Quotation document is drafted with reference to the World Bank Standard Bidding Documents for Goods Procurement.

4. Supplier Qualification Requirements

Suppliers must meet the following stipulations and provide relevant supporting documents as specified. Failure to provide the required supporting documents may result in the rejection of the quotation document.

4.1 Entity Qualification: The supplier must possess the capacity to independently assume civil liability and hold a valid and qualified business license, tax registration certificate, and organization code certificate (a unified business license shall be provided if the "Three-in-One" certificate system applies). The supplier shall provide: Photocopies of the business license, tax registration certificate, and organization code certificate (or a photocopy of the unified business license if the "Three-in-One" system applies), affixed with the supplier's official seal.

4.2 Taxation and Social Security: The supplier must have a good record of paying taxes and social security funds in accordance with the law. The supplier shall provide: Photocopies of the supporting documents proving the payment of taxes and social insurance for any one month within the 6 months prior to the deadline for submission of the quotation document for this project, affixed with the supplier's official seal.

4.3 Credit Record: The supplier must not be listed on the "Credit China" website (http://www.creditchina.gov.cn) as a dishonest person subject to enforcement or as a major tax violation dishonest entity. The supplier shall provide: Screenshots of the query results for the aforementioned records from the website, affixed with the supplier's official seal.

4.4 Financial Status: The supplier must possess good commercial credit and a sound financial accounting system. The supplier shall provide: A photocopy of the audited financial report for the year 2025 (which must include at least the balance sheet, income statement, and cash flow statement), or a bank-issued credit certificate.

4.5 Lawful Operation: Within the three years prior to participating in this Request for Quotation (calculated backward from the deadline for submission of the quotation document), the supplier must have no record of major legal violations in its business operations, such as criminal penalties, orders to suspend operations for rectification, revocation of licenses or permits, or imposition of substantial fines due to illegal business practices. The criteria for determining "substantial fines" shall be governed by the regulations of the provincial government in the supplier's administrative region, or by the standards set by the relevant competent administrative department of the State Council that imposes the penalty. The supplier shall provide: A "Qualification Commitment Letter" to make this commitment, in a self-drafted format.

4.6 Performance Requirements: From January 1, 2021, up to the deadline for submission of the quotation document (subject to the acceptance date), the supplier must have successfully implemented at least two similar service contracts.
The supplier shall provide: Key pages of the contract (including at least the cover page, service content/list, contract amount, signatures/seals, and date of signing) and the acceptance certificate. All the aforementioned materials must be affixed with the supplier's official seal. Original documents shall be kept available for verification.

4.7 Project Team Composition and Personnel Requirements

5. Quotation Requirements

5.1 Quotation Currency: All prices shall be quoted in Renminbi (RMB/Yuan). The quoted price shall be the final price inclusive of all taxes, transportation, insurance, installation and debugging, and all other expenses required for the completion of the contract implementation.

5.2 Validity of Quotation: The quotation shall remain valid for a period of 90 calendar days from the deadline for submission of the quotation document.

5.3 Submission of Quotation Documents

5.3.1 Deadline for Submission: 9:30 AM on August 4, 2026.

5.3.2 Submission Address: Room 2, Bid Opening Room, 6th Floor, Guangren Building, No. 1 Guangren Road, Yuexiu District, Guangzhou City, Guangdong Province.

Please note: The supplier must ensure that the complete set of sealed quotation documents (hard copies) is delivered to the designated location before the deadline for submission. Late submissions will not be accepted.

5.4 Signing and Composition of Quotation Documents
The quotation documents must include the "Quotation List" and "Quotation Letter," both of which must be signed by the legal representative or their authorized representative and affixed with the supplier's official seal, as well as all other documents required to be submitted as specified in "Chapter 1: Request for Quotation Letter."

The "Quotation List" must strictly follow the format specified in "Chapter 2: Quotation List." Any discrepancies in the serial numbers, service content, quantity, unit, or remarks may result in the rejection of the quotation document.

The "Quotation Letter" must strictly follow the format of "1. Quotation Letter" in "Chapter 5: Format Examples." Any discrepancies may result in the rejection of the quotation document.

5.5 Number of Copies of Quotation Documents

Number of copies: One (1) original and four (4) copies, clearly marked as "Original" or "Copy". In the event of any discrepancy between the original and the copies, the original shall prevail. Meanwhile, a clear, complete, and sealed scanned copy of the original quotation document (in both PDF and Word formats) must be saved on a separate USB flash drive and submitted sealed together with the hard copies.

All documents shall be uniformly packed in a single outer package, and the seal of the outer package must be affixed with the supplier's official seal.

6. 6. Bid Opening Date, Time, and Venue
6.1 Bid Opening Date and Time: 9:30 a.m., August 4, 2026
6.2 Bid Opening Venue: Bid Opening Room XX, 6th Floor, Guangren Building, No. 1 Guangren Road, Yuexiu District, Guangzhou, Guangdong Province

7. Consortium Bidding: Consortium bidding is not allowed for this project.

8. Estimated Project Value: RMB 180,000 (in words: One Hundred and Eighty Thousand Yuan only).

9. World Bank Sanctions: Companies sanctioned by the World Bank are not eligible to submit quotations or be awarded any contract financed by the World Bank. The list of sanctioned companies and individuals can be found on the website: http://www.worldbank.org/debarr.

10. Evaluation Method:

10.1 The same procedures and criteria shall be applied to the evaluation of all quotation documents.
10.2 The evaluation process shall be conducted strictly in accordance with the requirements and conditions of the Request for Quotation (RFQ) document. The contract shall be awarded to the supplier whose quotation is substantially responsive to this RFQ document and has the lowest evaluated price.

11. Eligibility and Conflict of Interest

Potential suppliers shall note the provisions on eligibility and conflict of interest stipulated in the "World Bank Procurement Regulations for IPF Borrowers" (November 2020 Edition). All suppliers with a conflict of interest shall be deemed ineligible, and their quotation documents will be rejected. Suppliers must proactively disclose whether they have any affiliation with the following entities. If such affiliation exists, a statement of affiliation must be provided (format is self-drafted, and the content shall include, but not be limited to, the shareholder structure and shareholding ratio); if no such affiliation exists, a letter of commitment must be provided (format is self-drafted):

1. The Employer: Guangdong Provincial Center for Quality and Safety of Agricultural Products (Guangdong Provincial Green Food Development Center);
2. The Bidding Agency: CITIC International Tendering Co., Ltd.;
3. The Feasibility Study Report Preparation Unit: Institute of Agricultural Economy and Information, Guangdong Academy of Agricultural Sciences;
4. The Preliminary Design Unit: Guangzhou Urban Planning & Design Survey Research Institute.

12. Obtaining the Request for Quotation (RFQ) Documents

Suppliers intending to participate in this project may obtain the documents by contacting the procurement agency via email from July 14, 2026, to August 3, 2026 (Beijing Time, the same below), during the hours of 9:00 AM to 11:30 AM and 1:30 PM to 4:30 PM daily (excluding statutory holidays). Suppliers must specify the company name, contact person, contact phone number, and the name of this project in the email.

13. Publication of the Notice

The Request for Quotation Notice for this project will be published simultaneously on the following designated media: the World Bank Section of the China Bidding Public Service Platform, and the China Bidding & Procurement Network.

Buyer: Guangdong Provincial Center for Quality and Safety of Agricultural Products (Guangdong Provincial Green Food Development Center)
Address: No. 135 Xianlie East Road, Tianhe District, Guangzhou City, Guangdong Province
Tel: 020-87590235
Contact Person: Ms. Wu

Procurement Agent: CITIC International Tendering Co., Ltd.
Address: Room 1811, 18th Floor, Building 59, Middle 3rd Ring Road East, Chaoyang District, Beijing
Tel: 010-87945198-503/504
Contact Persons: Ms. Guo, Ms. Zhang
Email: guoying@ck.citic.com; zhangjyzb@ck.citic.com

Chapter 2: Quotation List

Please note that the services provided by the supplier shall meet the requirements specified in Chapter 3 Technical Requirements.

Chapter III Technical Requirements

I. Scope of Services and Term

1. Scope of Services: The supplier shall be responsible for executing the "2026 Guangdong Province Agricultural Product Quality and Safety Publicity Week and Green Food Publicity Month" event (in the second half of 2026), organized and planned by the Buyer. Through professional designs of the stage, exhibition booths, etc., the supplier shall carry out science popularization and publicity for agricultural product quality and safety, as well as promotional campaigns for green food, to raise public awareness of agricultural product quality and safety.

2.Term of Services: The service period for this project is approximately 3 months, calculated from the effective date of the procurement contract until all event services are fully completed, and the final acceptance and settlement are concluded. The supplier must ensure that the corresponding work is completed before all key milestones.

II. Service Content and Requirements

The supplier shall provide a full-process integrated service for this project, covering professional event design, venue setup and materials provision, science popularization promotional materials and supplies, event logistics support, as well as event publicity and media coverage. The specific service contents include but are not limited to:

(I) Service Support for the 2026 Guangdong Province Agricultural Product Quality and Safety Publicity Week and Green Food Publicity Month

1. Event Design, Venue Setup, and Materials Provision

1.1 Venue Rental:
The event venue shall be designated by the Buyer, located in the space near the atrium of Jiangmen Darong City. The exact area shall be subject to the official demarcated scope by the final venue provider. The venue must be able to accommodate 28 standard exhibition booths, 2 float booths, the main stage, and the audience seating area. The rental period is 2 days, and the fee includes the use of a large screen and basic power supply.

The unit price for the venue rental is fixed at RMB 5,000 per day, with a total cost of RMB 10,000 for two days (in words: Ten Thousand Yuan only). This fee already includes the rental cost during the setup period.

The event is tentatively scheduled for 2 consecutive days in the second half of 2026 (initially planned to include one day on Friday and one day on Saturday; the exact dates shall be subject to the Buyer's final confirmation).

1.2 Stage Setup:

It shall include at least the following facilities:
a. One set of sound system: 2 speakers + 1 audio mixer + 6 handheld microphones (speech mics) + 1 audio engineer (the audio engineer is only required for the morning session on the first day of the event);
b. Stage perimeter: Decoration for the front backdrop and side wing panels of the stage;
c. Podium: Provision of a podium, complete with tabletop decoration (floral arrangements, tablecloths, etc.).

All setup materials must comply with national energy-saving, environmental protection, and low-carbon standards. Recyclable materials shall be prioritized to ensure the smooth execution of the event.

1.3 Event Design and Production:

Layout Planning:
The event site shall consist of a stage area, audience seating area, and exhibition area. The specific dimensions are as follows:

Stage: 7m (L) × 5m (W), equipped with a 5m (L) × 3.8m (H) LED display screen;

Audience Seating Area: 30 seats arranged in 3 rows × 10 columns. After the morning session on the first day, the chairs will be removed to make space for 2 floats;

Exhibition Area: 28 standard exhibition booths, each measuring 1.2m (L) × 0.6m (W), arranged around the atrium, on both sides of the stage, and directly in front of the stage;

Floats: 2.5m (L) × 0.7m (W).

The design proposal must treat all event areas, including the stage, as a cohesive whole for integrated design. This is to ensure an organic connection between visual aesthetics and traffic flow, reflecting unity and professionalism. During the design phase, full consideration must be given to pedestrian aisles, clear lines of sight, and product display requirements. During the setup phase, adjustments and optimizations shall be made based on actual on-site conditions to maximize space utilization and exhibition impact.

Design Theme:
The design style must deeply integrate the characteristics of green food and Lingnan culture, as well as modern agriculture. It should align with the theme of agricultural product quality and safety publicity to create a distinct and positive event image.

Craftsmanship and Materials:
All production materials must comply with relevant national standards and regulations for energy conservation, environmental protection, and low-carbon practices. Recyclable or reusable materials shall be prioritized.

Design Deliverables:
The supplier shall submit a complete design proposal, including but not limited to the following: overall and partial renderings (must reflect different angles and details), stage design renderings, exhibition booth renderings (with detailed dimensions and material specifications), float graphic design drafts, wayfinding signage design drafts (e.g., floor decals), full-process event PPT (including dynamic video for the launch sequence), and no less than 2 versions of the main visual poster suitable for different online and offline scenarios (e.g., print, screen display, social media). All design proposals must be implemented only upon the Buyer's written approval.

Attached: Site Layout Diagram (For Reference Only):

1.4 Exhibition Area Materials Provision:

Production Requirements for Exhibition Booths and Floats:

28 Exhibition Booths: The booths will primarily feature a wooden frame structure, including the production of booth fascias/signboards, etc.

2 Floats: The main function of the floats is publicity and attracting visitors, providing photo opportunities for the audience and tourists. The decorations must be securely fixed using lightweight, eco-friendly materials to ensure the safety of all personnel on-site.

Production Requirements for Wayfinding Signage:

Wayfinding signage that aligns with the event's on-site theme must be produced, including floor decals, directional signs, etc. These are to effectively guide the flow of visitors to the booths for viewing and tasting, thereby ensuring the overall success of the event.

2. Science Popularization Promotional Materials and Supplies

2.1 Printing of Science Popularization Brochures:

Print 1,000 copies of clear, full-color folded brochures. The content will be provided by the Buyer. The layout, as well as the material and style of the final print, must be implemented only upon the Buyer's approval.

2.2 Quiz Materials for the Science Popularization Zone:

Technical Requirements: Prepare relevant materials to ensure the smooth execution of 4 science popularization interactive quiz sessions over the 2-day event. All materials (including prizes and promotional tote bags) must be of qualified quality and safe to use. The promotional tote bags must feature the Green High-Quality Agricultural Products logo and an information inquiry QR code.

Specific Requirements: Includes 1 spinning wheel with a stand (for the public to draw question numbers on-site), 400 prizes (aligned with the promotional theme, must be green food products, with an average unit price not exceeding RMB 10), and 1,000 promotional tote bags.

3. Event Logistics Support

3.1 Exhibition Area Supporting Facilities:
The exhibition booth design must fully consider the display characteristics of the agricultural product industry. It should rationally plan functional areas such as the product tasting zone, freezer/refrigerator storage area, and centralized storage space. Normal water and power supply must be guaranteed for all areas.

a. Storage and Mailing of Goods for Participating Green High-Quality Agricultural Product Enterprises: The supplier shall be responsible for the mailing, receiving, and storage of agricultural products from participating enterprises before, during, and after the event. The supplier must also assist participating enterprises in transporting the agricultural products to the designated exhibition area. The supplier is responsible for the safe custody of the agricultural products during the event and shall bear the corresponding insurance liability. After the event, the supplier shall safely transport the agricultural products back to the designated location of the original providing units.

b. Rental of 1 Freezer: During the event, 1 freezer shall be rented for on-site preservation of chilled/fresh agricultural products.

c. Event Drinking Water: The brand must meet the Buyer's requirements (C'estbon, Nongfu Spring, Dinghu Mountain Spring, or brands of equivalent grade). The provision includes 1 water dispenser, 12 barrels of bottled water (18.9L/barrel), and 4 cases of bottled water (210ml/24 bottles per case × 2 cases; 380ml/24 bottles per case × 2 cases).

3.2 Audience Seating:

To meet the audience seating needs at the event site, 30 seats shall be set up. At least 31 chairs must be provided on-site (including no less than 10 folding chairs with backrests).

3.3 Makeup and Styling for the Event MC:

The Event MC will be provided by the Buyer, but the supplier shall be responsible for ensuring the makeup and styling of the MC on the day of the event.

3.4 On-site Event Support:

The supplier shall purchase insurance for this event to guarantee the safety of personnel and property during the event period.

During the event, the supplier must arrange no less than 2 staff members to be stationed on-site for emergency response. Their responsibilities include conducting safety inspections for electricity usage, performing emergency equipment repairs, handling emergencies, assisting enterprises with the loading and unloading of goods, and addressing various on-site inquiries and unexpected issues.

4.Event Publicity and Media Coverage

The supplier shall utilize diversified media formats and high-quality visual content to comprehensively enhance the breadth and depth of the event's communication.

4.1 Graphic and Text Feature Publicity

During the contract period, the supplier shall plan and publish no less than 1 high-quality original publicity article. The content of the article must be approved by the Buyer before publication. Furthermore, within one working day after the conclusion of the first day of the event, the article must be published on at least 3 provincial-level or above mainstream news media platforms and 2 local mainstream news media platforms in Jiangmen (such as authoritative news websites, mobile clients, newspapers, etc.).

4.2 Short Video Production and Promotion

Content Production:

Before and after the event, the supplier shall respectively plan, shoot, and produce no less than 1 creative short video each (2 videos in total). The video content should focus on the themes of agricultural product quality and safety, as well as the Green Food Publicity Week. The pre-event promotional video should be around 60 seconds in length, and the post-event summary video should be around 150 seconds, both conforming to mobile-friendly communication patterns.

Publication and Promotion:

The short videos must be published on at least 2 provincial-level or above mainstream media platforms (or their official new media accounts) and 2 local mainstream media platforms in Jiangmen (or their official new media accounts) (e.g., Douyin, WeChat Channels, Weibo, etc.). The total follower base of the media agency undertaking the publication or its publishing account on the corresponding platform must be no less than 50,000 to ensure basic coverage. The video content must be approved by the Buyer before publication.

(II) Collection and Organization of Publicity Outcomes, Summary Report, and Assistance with Project Acceptance

The supplier shall be responsible for organizing materials and establishing a complete archive of publicity outputs, summary reports, and relevant supporting documents. This includes the collection of publicity outcomes from various platforms and the statistical analysis of data such as readership/view counts.

The supplier shall draft an event summary and publicity outcomes report to evaluate the effectiveness of the publicity campaign in raising public awareness of agricultural product quality and safety in the host city, etc.

(III) Other Requirements

1.The supplier shall be responsible for the venue rental and stage setup for this event (the venue shall be designated by the Buyer).

2.During the service period, the supplier must ensure the quality and safety of all materials used for the event during their utilization, and maintain cleanliness at the event site throughout the event period.

3.During both the preparation and execution phases of the event, the supplier must dynamically adjust the on-site layout according to the Buyer's requirements.

4.After the event, the supplier shall be responsible for restoring the venue to its original condition and properly disposing of solid waste generated during the event.

5.All the above-mentioned services shall be submitted to the Buyer for review and may only be executed upon the Buyer's approval.

III. Response Time

During the event service period, the supplier shall provide satisfactory on-site services and resolve any arising issues at any time. In the event of an emergency, the response time shall not exceed 10 minutes, and the issue must be resolved within 1 hour.

IV. Deliverables

The service provider shall submit the publicity campaign outputs and summary report to the Provincial Project Office, including but not limited to the event summary report and relevant supporting documents.

All data, reports, converged media products, and research outcomes generated in the performance of this consulting task, along with their related intellectual property rights, shall be owned by the Buyer.

V. Support Provided by the Buyer

1.The Buyer will work closely with the service provider, designate a dedicated liaison, and provide relevant materials and other support to the service provider.

2.The service provider shall work closely with other relevant participating parties of this sub-project.

VI. Assessment and Evaluation Methods

1.Fully complete all the above-mentioned service contents;

2.Submit the deliverables on time and in full;

3.Take no less than 50 high-definition photos; publish no less than 2 short videos;

4.The total number of views for the graphic/text publicity and short videos across all online platforms shall be no less than 100,000;

5.The satisfaction rate of participants for each event shall be no less than 90%.

VII. Payment Terms

1.After the contract is signed, the Buyer shall pay an advance payment of 10% of the total contract price to the successful bidder within 20 working days upon receipt of the event implementation plan and a valid invoice of an equivalent amount provided by the supplier;

2.After the supplier has prepared the event acceptance report and the necessary materials for reimbursement, and upon the Buyer's acceptance and verification without any errors, the Buyer shall pay a progress payment of 90% of the total contract price to the successful bidder within 20 working days upon receipt of a valid invoice of an equivalent amount provided by the supplier.

Note: Before each payment is made under the contract, a valid invoice matching the payment amount must be provided to the Buyer. Furthermore, the payee, the invoice issuer, and Party B of the contract must strictly match the name of the successful supplier.

VIII. Key Regulations to be Complied With

(1) Advertising Law of the People's Republic of China

(2) Administrative Measures on Internet Information Services

(3) Provisions on the Administration of Internet News Information Services

(4) Code of Conduct for Fair Competition in the Advertising Industry

(5) Interim Measures for the Promotion and Administration of Public Service Advertising

Chapter 4 Contract Terms

Table of Contents

1. Definitions
2. Country of Origin
3. Standards
4. Use of Contract Documents and Materials; Inspection and Audit by the World Bank
5. Patents
6. Performance Security
7. Inspection and Tests
8. Packing
9. Insurance
10. Shipment
11. Accompanying Services
12. Spare Parts
13. Warranty
14. Payment
15. Prices
16. Change Orders
17. Supplier Delay in Performance
18. Liquidated Damages for Delay
19. Termination for Default
20. Force Majeure
21. Termination for Insolvency
22. Termination for Buyer's Convenience
23. Settlement of Disputes
24. Notices
25. Taxes
26. Effectiveness of Contract

Contract Terms

1. Definitions

The following terms used in this Contract shall be interpreted as follows:

1. "Contract" means the agreement entered into between the Buyer and the Supplier, as set forth in the Contract Form signed by the parties, including all attachments, appendices, and all documents referred to therein that form part of the Contract.
   (2) "Contract Price" means the price payable to the Supplier by the Buyer for the full and proper performance of its contractual obligations in accordance with the provisions of the Contract.
   (3) "Goods" means all equipment, machinery, and/or other materials which the Supplier is required to supply to the Buyer under the Contract.
   (4) "Services" means those services ancillary to the supply of the Goods, such as transportation, loading and unloading, and other obligations to be borne by the Supplier as specified in the Contract.
   (5) "World Bank" means the International Bank for Reconstruction and Development (IBRD) or the International Development Association (IDA).
   (6) "Project Site" means Jiangmen.
   (7) "Day" means calendar days.

1. Country of Origin
   1. The Goods and Services provided under this Contract shall originate from eligible countries and regions as stipulated in the World Bank Guidelines.

2.2 The term "Country of Origin" referred to in this Article means the place where the Goods are mined, grown, or produced, or the place from which the Services are supplied. Goods may be manufactured or processed, or subjected to substantial assembly of major components, into a product. A new product is commercially recognized if it differs substantially in basic characteristics, purpose, or function from its constituent components.

1. Standards

The Goods delivered under this Contract shall conform to the standards specified in the Technical Specifications. If no applicable standards are mentioned, the Goods shall conform to the applicable official standards. Such standards must be the latest versions issued by the relevant authorities.

1. Use of Contract Documents and Materials; Inspection and Audit by the World Bank
   1. Without the prior written consent of the Buyer, the Supplier shall not disclose to any person employed by the Supplier for purposes other than the performance of this Contract any information concerning the Contract or any provision thereof, specifications, plans, drawings, patterns, samples, or other materials furnished by or on behalf of the Buyer. Even when provided to employees engaged in the performance of this Contract, such information shall be treated as confidential and shall be restricted to the extent necessary for the performance of the Contract.
   2. Without the prior written consent of the Buyer, the Supplier shall not use any of the documents and materials listed in Article 4.1 for any purpose other than the performance of this Contract.

4.3 Except for the Contract itself, any of the documents listed in Article 4.1 shall remain the property of the Buyer. Upon request by the Buyer, the Supplier shall return these documents (including all copies) to the Buyer upon completion of the Contract.

4.4 If requested by the World Bank, the Supplier shall permit the World Bank to inspect the Supplier's accounts and records relating to the performance of this Contract and to have such accounts and records audited by auditors appointed by the World Bank.

5Patents

The Supplier shall indemnify the Buyer against all claims of infringement of any patent, trademark, or industrial design rights arising from the use of the Goods or any part thereof by the Buyer.

6Performance Security

Not required.

7Inspection and Tests

7.1 The Buyer or its representative shall have the right to inspect and/or test the Goods to confirm their conformity to the Contract Specifications at no additional cost.

7.2 Inspections and tests may be conducted at the Supplier's premises, at the point of delivery, and/or at the Goods' final destination. If conducted at the Supplier's premises, the Supplier shall furnish all reasonable facilities and assistance to the inspectors at no cost to the Buyer.

7.3 Should any inspected or tested Goods fail to conform to the Specifications, the Buyer may reject the Goods, and the Supplier shall either replace the rejected Goods or make alterations necessary to meet the Specification requirements free of cost to the Buyer.

8Packing

The Supplier shall provide such packing for the Goods as is required to prevent damage or deterioration during transit to the final destination specified in the Contract. Such packing shall be adequate to withstand, without limitation, rough handling during transit, exposure to extreme temperatures, high salinity, rainfall, and open storage. The size and weight of the cases shall take into consideration the remoteness of the Goods' final destination and the lack of heavy lifting equipment at all transit points.

9Insurance

The risk of loss of or damage to the Goods during the course of manufacture, transportation, storage, and delivery shall be the responsibility of the Supplier, who shall fully insure the Goods against such risks.

10Shipment

The Supplier shall be responsible for arranging and bearing all costs for delivering the Goods to the Project Site. Such costs shall be included in the Contract Price.

11Warranty

11.1 The Supplier warrants that the Goods supplied under this Contract are new, unused, of the latest or current models, and incorporate all recent improvements in design and materials, unless otherwise provided in the Contract.

11.2 The Supplier warrants that the Goods shall meet the performance specifications stipulated in the Contract. If, due to the Supplier's fault, the specified performance specifications are not met in whole or in part, the Supplier shall, at its own cost, replace or repair the Goods to meet the required performance specifications.

11.3 The Buyer shall notify the Supplier in writing of any claims arising under this warranty within a reasonable time after the discovery of the defect.

11.4 Upon receipt of such notice, the Supplier shall repair or replace the defective Goods or components with reasonable speed and free of cost within two weeks. The Buyer shall bear the inland freight costs from the place of manufacture to the final destination for the repaired or replaced Goods or components.

11.5 If the Supplier fails to remedy the defect with reasonable speed within two weeks after receipt of the notice, the Buyer may take such remedial action as may be necessary, at the Supplier's risk and expense, without prejudice to any other rights which the Buyer may have against the Supplier under the Contract.

12Payment

12.1 After the contract is signed, the Buyer shall pay an advance payment of 10% of the total contract price to the successful bidder within 20 working days upon receipt of the event implementation plan and a valid invoice of an equivalent amount provided by the supplier;

12.2 After the supplier has prepared the event acceptance report and the necessary materials for reimbursement, and upon the Buyer's acceptance and verification without any errors, the Buyer shall pay a progress payment of 90% of the total contract price to the successful bidder within 20 working days upon receipt of a valid invoice of an equivalent amount provided by the supplier.

Note: Before each payment is made under the contract, a valid invoice matching the payment amount must be provided to the Buyer. Furthermore, the payee, the invoice issuer, and Party B of the contract must strictly match the name of the successful supplier.

13Prices

The prices charged by the Supplier for the delivery of Goods and the performance of Services under this Contract shall be the prices quoted by the Supplier in the Price Schedule. Such prices shall be fixed.

14Change Orders

14.1 The Buyer may, at any time, issue written instructions to the Supplier to make changes, within the general scope of this Contract, in one or more of the following:
(1) The drawings, designs, or specifications, where the Goods to be supplied under this Contract are specifically manufactured for the Buyer;
(2) The method of shipment or packing;
(3) The place of delivery; or
(4) The services to be performed by the Supplier.

14.2 If any such change causes an increase or decrease in the cost of, or the time required for, the performance of any part of the work under this Contract, the Contract Price, the delivery schedule, or both, shall be equitably adjusted, and the Contract shall be modified accordingly. Any claim by the Supplier for adjustment under this Article shall be submitted within thirty (30) days after receipt of the Change Order from the Buyer.

15Supplier Delay in Performance

15.1 The Supplier shall deliver the Goods and perform the Services in accordance with the schedule specified by the Buyer in the "Schedule of Requirements for Goods".

15.2 If, during the performance of the Contract, the Supplier encounters circumstances that may delay the timely delivery of the Goods or the performance of the Services, the Supplier shall promptly notify the Buyer in writing of the fact of the delay, the likely duration thereof, and the causes thereof. Upon receipt of such notice, the Buyer shall evaluate the situation as soon as possible and determine whether to extend the time for delivery at its discretion and whether to assess liquidated damages for delay. Any extension shall be mutually agreed upon through a modification of the Contract.

15.3 Except as provided in Article 18, unless an extension has been granted without the assessment of liquidated damages pursuant to Article 15.2, the Supplier's delay in delivery shall be subject to liquidated damages for delay as provided in Article 16.

16Liquidated Damages for Delay

If the Supplier fails to deliver the Goods or perform the Services within the time periods stipulated in the Contract, the Buyer shall, without prejudice to any other remedies available under the Contract, deduct liquidated damages for delay from the Contract Price. The liquidated damages shall be assessed at the rate of one percent (1%) of the price of the delayed Goods or the fees for the unperformed Services per week of delay, until the actual delivery or performance is completed. The maximum amount of liquidated damages for delay shall be ten percent (10%) of the total Contract Price. Once the maximum amount of liquidated damages is reached, the Buyer may consider terminating the Contract.

17Termination for Default

17.1 Without prejudice to any other remedies available to the Buyer for the Supplier's default, the Buyer may issue a written notice of default to the Supplier, proposing to terminate the Contract in whole or in part:
(1) If the Supplier fails to deliver any or all of the Goods within the period specified in the Contract or within any extension thereof granted by the Buyer pursuant to Article 15; or
(2) If the Supplier fails to perform any other obligation stipulated in the Contract.

17.2 If the Buyer terminates the Contract in whole or in part pursuant to Article 17.1, the Buyer may procure, upon such terms and in such manner as it deems appropriate, goods similar to those undelivered, and the Supplier shall be liable to the Buyer for any excess costs for such similar goods. However, the Supplier shall continue the performance of the Contract to the extent not terminated.

18Force Majeure

18.1 If the Supplier's performance of or delivery under the Contract is delayed or prevented by Force Majeure, the Supplier shall not be subject to forfeiture of its Performance Security, nor shall it be liable for liquidated damages for delay or termination of the Contract.

18.2 "Force Majeure" as referred to in this Article means those events that are beyond the control of the Supplier and are not foreseeable, but do not include the Supplier's default or negligence. Force Majeure events include, but are not limited to: actions by the Buyer within its sovereign jurisdiction, war or revolution, fire, flood, epidemic, quarantine restrictions, embargoes, and cancellation of the event as notified by the event organizer.

18.3 In the event of Force Majeure, the Supplier shall notify the Buyer in writing as soon as possible of the occurrence of the Force Majeure and the causes thereof. Unless otherwise requested in writing by the Buyer, the Supplier shall continue to perform its obligations under the Contract as far as is reasonably practicable, and shall seek all reasonable means to perform the other matters not affected by the Force Majeure.

19Termination for Insolvency

If the Supplier becomes bankrupt or otherwise insolvent, the Buyer may, at any time, terminate the Contract by giving written notice to the Supplier without compensation to the Supplier. Such termination shall not prejudice or affect any rights or remedies which the Buyer has already exercised or may exercise in the future.

20Termination for Buyer's Convenience

20.1 The Buyer may, at any time for its own convenience, terminate the Contract in whole or in part by giving written notice to the Supplier. The notice of termination shall specify that the termination is for the Buyer's convenience, the extent to which the Contract is terminated, and the effective date of such termination.

20.2 For the Goods that have been completed and ready for shipment within thirty (30) days after the Supplier's receipt of the termination notice, the Buyer shall accept such Goods at the original Contract price and terms. For the remaining Goods, the Buyer may:
(1) Have any portion thereof completed and delivered at the original Contract price and terms; and/or
(2) Cancel the remaining Goods and pay the Supplier an agreed amount for the partially completed Goods and Services, as well as for the materials and components previously procured by the Supplier.

21Settlement of Disputes

21.1 The Buyer and the Supplier shall settle all disputes arising from the execution of this Contract or relating thereto through direct, informal consultations in an amicable manner.

21.2 If the Buyer and the Supplier are unable to settle the Contract disputes amicably within thirty (30) days after the commencement of such informal consultations, either party may request that the dispute be submitted to: Guangzhou Arbitration Commission.

22Notices

Notices given by one party to the other under this Contract shall be in writing and sent via facsimile. The contact details are as follows:

Buyer: Guangdong Agricultural Products Quality and Safety Center (Guangdong Green Food Development Center)
Address: No. 135, Xianlie East Road, Tianhe District, Guangzhou City, Guangdong Province
Postal Code: 510599
Telephone: 020-87590235
Facsimile: /
Contact Person: Ms. Wu

Supplier:
Address:
Postal Code:
Telephone:
Facsimile:
Contact Person:

23Taxes

The Supplier shall be solely and fully responsible for all taxes and duties levied on the Goods prior to their delivery to the Buyer.

All taxes and duties levied on the Buyer in connection with this Contract pursuant to the prevailing tax laws of the Chinese Government shall be borne by the Buyer.

1. Effectiveness of Contract

This Contract shall come into effect upon being signed and stamped by both parties (the Supplier must sign and stamp by its Legal Representative).

Chapter Five Format Examples

1. Letter of Bid

Date: [Month] [Day], 2026
Enquiry Reference No.: ________________

To: ___________________

Having examined the Enquiry Documents including Amendment(s) No. ______ (insert number) which has/have been duly received, we, the undersigned, offer to supply the Services in accordance with the said Enquiry Documents for the Total Price of ________________ (expressed in words and figures).

If we are determined to be the successful Supplier, we shall deliver the Services within the delivery period specified in the Schedule of Services.

We agree that this Bid shall be valid for a period of 90 calendar days from the date fixed for the submission deadline of the Price Schedule, and it shall remain binding upon us and may be accepted at any time before the expiration of that period.

Until a formal Contract is executed, this Bid, your Enquiry Documents, and the Letter of Acceptance shall constitute a binding Contract between us.

Bidder: (Official Seal)
Signature of Authorized Representative:

2. Contract Form

This Contract is made on this ______ day of ________, 20XX, by and between ________________________ (Name of Buyer) (hereinafter referred to as the "Buyer") on the one part, and ________________________ (Name of Supplier) (hereinafter referred to as the "Supplier") on the other part, subject to the terms and conditions hereinafter set forth.

Whereas the Buyer has invited bids for the acquisition of the Services (Name of Goods and Services) and has accepted the Bid submitted by the Supplier to provide the said Goods and Services for the Total Amount of ________________________ (Contract Price expressed in words and figures) (hereinafter referred to as the "Contract Price").

It is hereby agreed as follows:

1.The meanings of words and terms used in this Agreement are the same as those defined in the Conditions of Contract.

2.The following documents shall be deemed to form and be read and construed as part of this Agreement:
(1) The Letter of Bid and Price Schedule submitted by the Supplier;
(2) The Schedule of Services;
(3) Technical Requirements;
(4) Conditions of Contract;
(5) The Letter of Acceptance issued by the Buyer.

3.In consideration of the payments to be made by the Buyer to the Supplier as prescribed herein, the Supplier hereby covenants with the Buyer to provide the Goods and Services and to remedy defects therein in accordance with the Contract.

4.In consideration of the Goods and Services to be provided by the Supplier and the remedy of defects therein, the Buyer hereby covenants with the Supplier to pay the Contract Price or such other sums as are payable under the Contract to the Supplier at the times and in the manner prescribed by the Contract.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the date first above written in accordance with their respective laws.

Buyer: (Official Seal)
Signature of Authorized Representative:

Supplier: (Official Seal)
Signature of Authorized Representative: