Exchange Purchase of Automobiles (PDF: 184KB)

- 1 - BID ANNOUNCEMENT We will conduct a general competitive bid using the comprehensive evaluation bidding method as follows. November 2, Reiwa 8 Authorized Officer for Expenditure and Commitment Director of Hokuriku Regional Agricultural Administration Office, Land Improvement Technology Office Ichiro Sasaki 1. Matters for Competitive Bidding (1) Title: Exchange Purchase of Automobiles (Target for Electronic Bidding/Electronic Contract Method) (2) Specifications: As per specifications (3) Fulfillment Deadline: March 26, Reiwa 9 (4) Delivery Location: As per specifications 2. Matters Concerning Qualifications Required for Bidders (1) The bidder must not fall under the provisions of Article 70 of the Public Accounting Act. Minors, persons under guardianship or assistance who have obtained the necessary consent for contract conclusion fall under the special circumstances in the same article. (2) The bidder must not fall under the provisions of Article 71 of the Public Accounting Act. (3) The bidder must be a qualified bidder in the "Tokai/Hokuriku" region, rated "A", "B", "C", or "D" in "Sales of Goods" in the Ministry of Agriculture, Forestry and Fisheries Competitive Bidding Qualification (Unified for all ministries) for Reiwa 7, 8, and 9. (4) The bidder must not be in a period of suspension of designation based on the "Hokuriku Regional Agricultural Administration Office Procedures for Suspension of Designation for Manufacturing, Purchase, and Service Contracts of Goods" (Notice No. 26 Riku-so-453 dated October 1, 2014) from the Director of the Hokuriku Regional Agricultural Administration Office during the period from the announcement date to the bid opening. 3. Location to View Contract Conditions (How to Obtain Bid Explanation Documents) (1) Contact Information: 〒921-8507 4-3-10 Shin-Kanda, Kanazawa City, Ishikawa Prefecture Kanazawa Shin-Kanda Joint Government Building, 4th Floor Hokuriku Regional Agricultural Administration Office, Land Improvement Technology Office, General Affairs Division, Accounting Section Phone: 076-292-7900 (2) Distribution Period: November 2, Reiwa 8 to November 17, Reiwa 8, 9:00 to 17:00 (excluding administrative holidays) (3) Distribution Method: a. Distribution via Electronic Procurement System https://www.p-portal.go.jp/ b. Distribution via Email Send an email requesting distribution to the following address or contact the above inquiry contact. e-mail: hokuriku_dogisho@maff.go.jp c. Distribution via Mail Contact the above inquiry contact and follow their instructions. Please allow ample time as mail delivery takes time. A return envelope (size 2, 240mm x 332mm) with 320 yen postage (for envelopes under 250g) is required. 4. Location and Date/Time of Bid Execution (Bid Opening Date/Time and Location) (1) Location: Hokuriku Regional Agricultural Administration Office, Land Improvement Technology Office, Kanazawa Shin-Kanda Joint Government Building, 4th Floor (2) Date and Time: December 3, Reiwa 8, 10:00 5. Bid Bond and Contract Deposit: Exempt. 6. Other: Matters not described in this announcement are subject to the bid explanation documents. This is announced. - 2 - Notice 1. The "Code of Conduct for Contractors in the Ministry of Agriculture, Forestry and Fisheries" (Reiwa 19, MAFF Order No. 22) has been established to maintain ethical standards in contracting by the Ministry of Agriculture, Forestry and Fisheries. Based on this regulation, measures to maintain ethical standards, such as publicizing facts when undue influence is received from a third party on the website, are implemented. For details, please see the Ministry's website (https://www.maff.go.jp/j/supply/sonota/pdf/260403_jigyousya.pdf). 2. The Ministry of Agriculture, Forestry and Fisheries is working on simplifying written documents, seals, and face-to-face interactions, including omitting seals, based on the "Basic Policy for Economic and Fiscal Management and Reform 2020" (Decided by the Cabinet on July 17, Reiwa 2). 3. The Ministry of Agriculture, Forestry and Fisheries promotes electronic bidding and electronic contracts using the electronic procurement system. For details, please visit the Procurement Portal website (https://www.p-portal.go.jp/pps-web-biz/UZA01/OZA0101). SPECIFICATIONS 1. Automobiles to be received by the government (1) Quantity: 1 unit (2) Model, etc. a. Model Year, etc.: New car, and the latest model year at the time of application. b. Vehicle Type: Minivan (hybrid vehicle), 7-seater, 4WD, displacement less than 2.0L, overall length: 4,600mm or more, 4,900mm or less, overall width: 1,690mm or more, 1,750mm or less, overall height: 1,800mm or more, 2,000mm or less, minimum ground clearance: 125mm or more, vehicle weight: 1,630kg or more, 1,900kg or less, fuel type: unleaded regular gasoline. c. Transmission Type: AT, CVT, or similar, operable by someone with an AT-limited license. d. Steering Wheel: Right-hand drive. e. Environmental Specifications: Must comply with the "Basic Policy on the Promotion of Procurement of Environmentally Friendly Goods, etc." (Reiwa 8 (2026) February) criteria, and satisfy the following requirements: * Must meet the criteria shown in Table 1 and Table 2 below, and not fall below the fuel economy standard calculated by the formula in Table 3. * The global warming potential of the substance used as refrigerant in the air conditioner must be 150 or less. Table 1 Emission Gas Standards for Gasoline Vehicles Category | Carbon Monoxide | Non-Methane Hydrocarbons | Nitrogen Oxides Passenger Car | JC08 mode: 1.15g/km or less | 0.013g/km or less | 0.013g/km or less | WLTC mode: 1.15g/km or less | 0.05g/km or less | 0.025g/km or less Table 2 Fuel Economy Standards for Gasoline Passenger Cars (JC08 mode or WLTC mode) Category | Fuel | Standard Value Gasoline Vehicle Weight 1,651kg or more, less than 1,761kg | 15.4km/L or more Vehicle Weight 1,761kg or more, less than 1,871kg | 14.4km/L or more Vehicle Weight 1,871kg or more, less than 1,991kg | 13.5km/L or more Table 3 Calculation Method for Fuel Economy Standard Value (WLTC Mode Fuel Economy Value) for Passenger Cars. In the following formula, round down to the first decimal place before multiplying by coefficients α and β. FE = (-2.47 x 10^-6 x M^2 - 8.52 x 10^-4 x M + 30.65) x α x β (M < 2,759kg) FE = 9.5 x α x β (M >= 2,759kg) FE: Fuel Economy Standard Value (km/L) (Rounded to the first decimal place) M: Vehicle Weight (kg) α: Fuel Economy Standard Achievement Rate (0.8) β: 1.0 for gasoline, 1.1 for diesel, 0.74 for LPG f. Accessories, etc. * Front/Rear Wiper: 1 set * Auto Air Conditioner: 1 set * Heated Rear Defogger: 1 set * Rear Seat Sliding Door: 1 set * Driver/Passenger SRS Airbag System: 1 set * ABS: 1 set * Collision Mitigation Brake: 1 set * Lane Departure Warning System: 1 set * Radial Tires (with aluminum wheels): 4 tires * Studless Tires (with aluminum wheels): 4 tires * Size should be equivalent to radial tires. * Must be new tires from a domestic tire manufacturer manufactured in Reiwa 8 or later. * If delivery is between November and early March, deliver with studless tires installed. * Side Visor: 1 set * Floor Mat: 1 set * Luggage Mat (for dirt prevention, general purpose acceptable): 1 set * License Plate Frame (Front/Rear): 1 set * ETC 2.0 On-Board Unit: 1 set * Includes installation and setup costs. * Car Navigation System * 7-inch or larger / Built-in type * With radio (AM/FM) * TV reception function must be disabled or unable to receive. * Backup Monitor: 1 set * Drive Recorder: 1 set * 2 million pixels or more, Full HD or higher, front and rear recording type. * Includes installation costs. * Keyless Entry (with spare): 1 set g. Paint: Standard paint color (vehicle color will be instructed separately). 2. Automobiles to be handed over by the government (1) Quantity: 1 unit (2) Model, etc. a. Vehicle Type, etc.: As per the attached "Detailed List of Handover Vehicle Types, etc." b. Handover Conditions: * Regarding the "Law on Recycling, etc. of Used Motor Vehicles" (Automobile Recycling Law) for the vehicle to be handed over, the successful bidder shall refund the prepaid fees to the government separately. (Automobile recycling fees are as per the "Detailed List of Handover Vehicle Types, etc.") * If there is a remaining balance for the compulsory automobile liability insurance premium for the vehicle to be handed over, calculated from the exchange date as the starting point, the successful bidder shall pay it to the government separately. * Dispose of the studless tires of the vehicle to be handed over. * Expenses necessary for transporting the vehicle to be handed over shall be borne by the contractor. 3. Delivery/Handover Location: 4-3-10 Shin-Kanda, Kanazawa City, Ishikawa Prefecture, Kanazawa Shin-Kanda Joint Government Building, Hokuriku Regional Agricultural Administration Office, Land Improvement Technology Office. 4. Delivery/Handover Deadline: By March 26, Reiwa 9. 5. Registration Procedures: (1) The successful bidder shall perform all procedures, including application for new registration, inspection, application for deregistration, etc., at their own expense. (2) The compulsory automobile liability insurance premium (36 months), automobile weight tax, and automobile recycling fees shall be included in the contract amount, and the vehicle shall be delivered in a state ready for immediate use. (3) All expenses related to delivery and handover, such as vehicle transportation, and risks shall be borne by the successful bidder. New registration and inspection shall be carried out at the Land Transport Bureau and Vehicle Inspection Registration Office having jurisdiction over the delivery location. The name of the registration owner shall be as follows: ① Registration Owner (Address and Name of Owner): 2-2-60 Hirosaka, Kanazawa City, Ishikawa Prefecture, Hokuriku Regional Agricultural Administration Office. ② Registration Applicant (Address and Name of User): 4-3-10 Shin-Kanda, Kanazawa City, Ishikawa Prefecture, Hokuriku Regional Agricultural Administration Office, Land Improvement Technology Office. 6. Other: (1) In addition to the matters specified in these specifications, all items that are standard specifications according to catalogs, etc., shall be equipped. (2) After-sales service within the warranty period shall be provided promptly upon request from the発注者 (contracting party). (3) If there are any unclear points or matters not explicitly stated in these specifications, the発注者 (contracting party) shall provide instructions separately. 7. Cross-compliance for reducing environmental load: (1) Compliance with major environmental laws and regulations: The contractor (consignee) shall comply with relevant environmental laws and regulations when providing goods/services (including commissioned projects). ① Energy Saving: Law Concerning Rationalization of Energy Use and Promotion of Non-Fossil Energy Conversion, etc. (1979, Act No. 49), etc. ② Waste Reduction, Recycling, and Proper Disposal: Waste Management and Public Cleansing Act (1970, Act No. 137), Law Concerning the Promotion of Procurement of Environmentally Friendly Goods, etc. by Government and Other Entities (2000, Act No. 100), Act on Promotion of Circular Economy of Plastics, etc. (2021, Act No. 60), etc. ③ Compliance with Environmental Laws and Regulations, etc.: Industrial Safety and Health Act (1972, Act No. 57), Law Concerning Environmental Impact Assessment (1997, Act No. 81), Act on Promotion of Global Warming Countermeasures (1998, Act No. 117), Law Concerning the Promotion of Contracts that Consider the Reduction of Greenhouse Gas Emissions by Government and Other Entities, etc. (2007, Act No. 56), etc. (2) Matters other than compliance with environmental laws and regulations: The contractor (consignee) shall strive to take the following measures to avoid creating new environmental loads when providing goods (services). ≪Common≫ a. Strive to procure items that consider the reduction of environmental load. b. From the perspective of energy reduction, strive to record and store energy usage status for offices, vehicles, machinery, etc., and to implement measures to avoid unnecessary/inefficient energy consumption (e.g., diligent management of lighting and air conditioning, promotion of warm biz/cool biz, use of fuel-efficient machinery, etc.). c. Strive for proper management and disposal of items that are sources of odor or pests. d. Strive to reduce waste generation, promote recycling, and ensure proper disposal. e. Strive to understand the Midori Food System Strategy, and when handling machinery, strive for proper maintenance and management of machinery and work safety. Attached Sheet: Detailed List of Handover Vehicle Types, etc. Name | Address | Phone Number | Vehicle Number | Vehicle Type | Drive System | Model Year | Registration Date | Vehicle Inspection Expiration Date | Recycling Fee (Deposit Amount) | Mileage (as of end of Aug, Reiwa 8) | Handover Deadline Hokuriku Regional Agricultural Administration Office, Land Improvement Technology Office | Kanazawa City, Shin-Kanda 4-3-10 | 076-292-7900 | Kanazawa 500 ha 8376 | Serena | 4WD | H29 | Nov 16, H29 | Nov 15, R8 | 10,480 | 66,456 | March 26, R9 * The vehicle listed above, scheduled for handover, was submerged up to under the seats due to heavy rain in August Reiwa 8 and is unable to self-propel.