Tainai City Information Network Internet System Leasing and Maintenance Services Contract (PDF: 308KB)
About This Opportunity
This is a consulting contract in the information and communication technology sector, with a focus on Hardware, Telecommunications and IT support. Located in Japan, Asia, this opportunity is open to firms and consortiums. Proposals must be submitted before August 17, 2026.
Published through 官公需 (kkj.go.jp), a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for consulting in the information and communication technology sector. Consulting assignments are typically evaluated with a strong emphasis on the technical proposal, including the methodology and qualifications of key experts. Shortlisted firms may be invited to submit financial proposals in a second stage. Interested parties should review the full documentation on the original source before submitting their proposal.
Description
Auto-translated from JapaneseTainai City Information Network Internet System Leasing and Maintenance Services Contract (PDF: 308KB)
General Lease No. 008 Public Notice of Bidding for Goods and Services Pursuant to Article 234, Paragraph 1 of the Local Autonomy Act (Law No. 67 of 1947), a general competitive tender will be conducted as follows.
Akihiko Ibataki, Mayor of Tainai City 1. Matters for Tender (1) Subject Tainai City Information Network Internet System Leasing and Maintenance Services Contract (2) Delivery Location Tainai City, Shinwa-cho (3) Lease Period April 1, 2027 to March 31, 2032 (Long-term Continuous Contract) (4) Specifications As per the specifications 2. Estimated Price To be announced later 3. Minimum reserve price Not set 4. Bid bond 5. Contract security deposit 6. Bidder qualifications Registration Business items Regional requirements Experience requirements Other requirements Must be a single entity.
Must not be related in terms of capital or personnel to any other entity wishing to participate in this bid.
7. Inspection of design documents Design documents and attached drawings will be available for inspection as follows.
Inspection period From until noon Inspection location Tainai City Hall, 3rd Floor, Design Document Inspection Room and website 8. Bid participation application Bidders wishing to participate must submit bid participation application documents as follows.
Submission deadline Submission documents - Tainai City Goods and Services Restricted General Competitive Bidding Participation Application Form (Form No. 1) Number of copies to submit 2 copies (1 copy may be a duplicate) *One copy will be returned with a reception stamp and must be brought on the day of the bid.
Submission method Must be submitted in person to the Tainai City Finance Division.
075160 (7) (1) (4) (2) (1) (2) As of the announcement date, registered in the following business categories in the list of bidders for FY 2025-2027, pursuant to Article 6, Paragraph 1 of the Tainai City Goods and Services Bidding Qualification Examination Regulations (Notice No. 23 of 2008).
(3) None (4) Not required (5) None Thursday, July 23, 2026 Classification "Leasing" Sub-classification "Leasing" Minor classification "Computer Equipment", or Classification "Provision of Services" Sub-classification "Computer Services" Minor classification "System Development, Maintenance, and Operation" Wednesday, August 19, 2026 (6) Tainai City Goods and Services Restricted General Competitive Bidding Notice *If a minimum reserve price is set, bids below the minimum reserve price will be disqualified.
(1) Must be recognized as having the qualifications to participate in the bid pursuant to Article 4 of the Tainai City Goods and Services Restricted General Competitive Bidding Guidelines (Notice No. 145 of 2008).
July 23, 2026 Exempt.
10% or more of the contract amount required. However, exemption will be granted if any of the items specified in Article 114 of the Tainai City Financial Regulations (Rules No. 48 of 2005) apply.
(3) (2) *Bidders outside the prefecture must submit by registered mail (general or express) to the Tainai City Finance Division. (For details, please check "Bidding and Contract Information" on the Tainai City website.) Monday, August 17, 2026, 5:00 PM 075160_(Tainai City Information Network Internet System Leasing and Maintenance Services Contract).xlsx 1/2 9. Method and destination for questions and answers regarding design documents and drawings Submit questions via email using the designated format (Questionnaire) to the Contracts and Inspections Section, Finance Division.
keiyaku@city.tainai.lg.jp Receipt deadline Response date and time (planned) Response method Will be published on the Design Document Inspection Room and website.
Other 10. Bidding and opening of bids Bidding date and time Bidding location Tainai City Hall, 5th Floor, Meeting Room 501 *Bid documents To be enclosed in the bid envelope Bid form Use the bid form (unit price).
*Bid opening, etc. Determination of successful bidder *Successful bidders from outside the prefecture must submit by registered mail (general or express).
11. Other Bidders must comply with the bidding instructions.
Prior to bidding, bidder identification will be performed, so please undergo confirmation by the bidding staff.
In person: Submit documents that can confirm your identity, such as a business card.
By proxy: Submit a letter of authorization.
If the bidder is not qualified or violates the bidding conditions, the bid will be invalid.
Expenses incurred in preparing materials, etc., will be borne by the submitter, and submitted materials will not be returned.
12. Inquiries General matters (Phone: 0254-43-6111) Design-related matters (Phone: 0254-43-6111) (4) (a) (b) (a) Submission of bid qualification examination documents (Form No. 2) (b) Notification of contract security (Form No. 1) (c) Other documents specified separately (only when instructed) The successful bidder in (4) above must submit the following documents to the Mayor by noon on the day following the bid (or the next non-holiday if the day is a city holiday). (Submission destination: Tainai City Finance Division) Bring the bid participation application form returned with the reception stamp at the time of bid participation application reception. If unable to present upon request for confirmation on the day, the bid will be invalid.
9:15 AM Thursday, August 20, 2026 (2) Wednesday, August 5, 2026 1365 (1) Finance Division, Contracts and Inspections Section Extension 1341 (2) General Policy Division, Public Relations and Information Promotion Section Extension (11) 9:00 AM (5) (1) (4) Those found not to have bid qualifications will be notified by the "Tainai City Restricted General Competitive Bidding Participation Qualification Confirmation Result Notification" (Form No. 4). The successful candidate who received this notification may request an explanation of the reason in writing (arbitrary format) within 7 days (including city holidays) from the date of notification.
Bidders wishing to participate must, in addition to the documents listed in 8 (2), follow the instructions given by the Mayor for qualification confirmation as per 6.
Forms, etc., can be obtained from the Tainai City website "Bidding and Contract Information".
(6) In the event of a serious defect in the bidding, measures such as suspension of designation may be taken based on the "Tainai City Construction Contract Business Operator Designation Suspension Measures Rules" (Administrative Notice No. 38 of 2005).
The bid requires the submission of all documents listed in 10 (3). If any document is not submitted, or if there are deficiencies in the submitted documents (including clear erroneous entries in the subject line), the bid will be invalid.
(a) (2) (1) (5) Immediately after the bid is concluded, the bids will be opened, and the successful bid will be reserved. The bidder who submitted the lowest price within the limit of the estimated price will be the successful candidate, and the bidding and opening of bids will be concluded. (Post-examination type) http://www.city.tainai.niigata.jp/gyose/nyusatsu/index.html(4)(10) This is a long-term continuous contract based on the Tainai City Ordinance on Contracts that can be Concluded as Long-Term Continuous Contracts. If the budget for this lease contract is reduced or deleted in the fiscal year following the fiscal year in which this contract is concluded, the contract may be terminated.
(9) If the number of bidders for the target project is small and competitiveness cannot be secured, the bidding may be canceled.
(8) (3) (7) (2) (1) 5:00 PM (3) (5) (3) Friday, August 7, 2026 After sending the email, confirm receipt by phone.
The question and answer document is an important part of the contract documents, so please check for its publication yourself. The city will not provide individual notifications of publication.
Bidders from outside the prefecture must submit by registered mail (general or express) to the Tainai City Finance Division by the day before the bid (or the preceding non-holiday if the day is a city holiday) (must arrive by this date). (For details, please check "Bidding and Contract Information" on the Tainai City website.) If bid documents are not submitted by registered mail (general or express) to the Tainai City Finance Division by the day before the bid (or the preceding non-holiday if the day is a city holiday) (must arrive by this date), the bid will be invalid.
In the bid amount column of the bid form, enter the total of the monthly lease fee and the monthly maintenance service fee, excluding the amount of consumption tax and local consumption tax.
075160_(Tainai City Information Network Internet System Leasing and Maintenance Services Contract).xlsx 2/2
Equipment Category Installation Location Configuration Outline Manufacturer Product Outline H/S Unit Quantity Unit Price Amount Remarks Equipment Cost 5F Server Room Server (Recommended Configuration) DL20 Gen11 4SFF Base Unit Hardware Unit 1 Xeon 6315P 2.8GHz 4C 55W CPU Hardware Unit 1 32GB 2Rx8 PC5-4800B-E Standard Memory Kit Hardware Unit 1 9.5mm SATA DVD-ROM Drive Hardware Unit 1 DL20 Gen11 ODD Controller Enablement Kit Hardware Unit 1 DL320 Gen11 x16 FHHL Riser Hardware Unit 1 MegaRAID MR408i-o Controller Hardware Unit 1 DL20 Gen11 2LFF/4SFF OCP Cable Kit Hardware Unit 1 Smart Storage Battery 96W 145mm Hardware Unit 3 Factory Setting RAID 5 + Spare (1 RAID Group) Hardware Unit 1 300GB SAS 12G 10Krpm SFF BC HDD Hardware Unit 4 Ethernet 1Gb 4-Port BASE-T BCM5719 NIC Hardware Unit 1 CE Mark Removal FIO Enable Kit Hardware Unit 1 500W FS Platinum LH Power Supply Hardware Unit 2 DL20 Gen11 LP iLO/Serial Port/M.2 Enablement Kit Hardware Unit 1 DL20 Gen11 Rack Rail Kit Hardware Unit 1 License (Specified Product) Windows Server 2025 Standard Bundle (16 cores) Software Unit 1 License (Specified Product) Windows Server 2025 CAL 1 Device Software Unit 1 License (Specified Product) iLO Advanced Pack 1 Server License (3 years 24x7 Technical Support & Update Rights Included) Software Unit 1 License (Specified Product) 3-Year Warranty (3 Years Parts Warranty, 3 Years Next Business Day Onsite) Software Unit 1 License (Specified Product) HPE Tech Care Essential Drive Return Not Required 5 Year ProLiant DL20Gen11 Software Unit 1 5F Server Room Server (Recommended Configuration) DL360 Gen11 8SFF Base Unit Hardware Unit 1 XeonG 6548Y+ 2.5GHz 1P32C CPU (250W) Hardware Unit 1 DL360 Gen11 1U High Performance Heat Sink Hardware Unit 1 DL3X0 Gen11 1U High Performance Fan Kit Hardware Unit 1 64GB 2Rx4 PC5-5600B-R Smart Memory Kit Hardware Unit 1 DL3XX Gen11 CPU1 to OCP2 x8 Enablement Kit Hardware Unit 1 9.5mm SATA DVD-ROM Drive Hardware Unit 1 DL3X0 Gen11 8SFF DP/USB/ODD Enablement Kit Hardware Unit 1 MegaRAID MR408i-o Controller Hardware Unit 3 DL360 Gen11 8SFF OCP Cable Kit Hardware Unit 1 DL360 Gen11 8SFF Tri-Mode U.3 x1 BC Drive Cage Kit Hardware Unit 1 Smart Storage Battery 96W 145mm w/Extension Cable Hardware Unit 1 Factory Setting RAID 5 + Spare (1 RAID Group) Hardware Unit 1 960GB SAS 24G RI SFF BC MV SSD Hardware Unit 5 Ethernet 1Gb 4-Port BASE-T BCM5719 OCP3 NIC Hardware Unit 1 Ethernet 1Gb 4-Port BASE-T BCM5719 NIC Hardware Unit 1 CE Mark Removal FIO Enable Kit Hardware Unit 1 800W FS Platinum LH Power Supply Hardware Unit 2 DL3XX Gen11 Rail3 Easy Install Rack Rail Kit Hardware Unit 1 License (Specified Product) Windows Server 2025 Standard Bundle (16 cores) Software Unit 1 License (Specified Product) Windows Server 2025 CAL 1 Device Software Unit 1 License (Specified Product) Windows Server 2025 Standard 48 Core Additional License Software Unit 1 License (Specified Product) iLO Advanced Pack 1 Server License (3 years 24x7 Technical Support & Update Rights Included) Software Unit 1 License (Specified Product) 3-Year Warranty (3 Years Parts Warranty, 3 Years Next Business Day Onsite) Software Unit 1 License (Specified Product) HPE Tech Care Essential Drive Return Not Required 5 Year ProLiant DL360Gen11 Software Unit 1 5F Server Room Recommended Product Buffalo Hardware RAID Equipped 4-Drive 1U Rackmount TeraStation / Windows Server IoT 2025 for Storage Standard / 8TB (2TB *4) Hardware Unit 1 Recommended Product Buffalo Onsite HDD Return Not Required Pack 5 Year Hardware Unit 1 Design Document Tainai City Information Network Internet System Leasing Subtotal Subtotal Subtotal File Server/Backup NA...
Data provenance
This notice is sourced from 官公需 (kkj.go.jp) and was originally published on July 23, 2026. Last refreshed 6 days ago. Original language: Japanese. BidsFactory mirrors official procurement notices and links back to the source for full legal text.
About 新潟県胎内市
新潟県胎内市 has issued 102 procurement notices on BidsFactory, including 8 currently open and 0 awarded contracts. Activity concentrates in Construction & Civil Works, Architecture & Engineering Services, and Water & Sanitation. All notices are published for Japan. Notices are distributed via 官公需 (kkj.go.jp). Most recent publication: August 4, 2026.
Frequently asked questions about this tender
What type of contract is this?
This is a Consulting contract in the Information & Communication Technology sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.
Where will the contract be performed?
The contract is for delivery in Japan. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.
How can I submit a bid?
Visit 官公需 (kkj.go.jp) to access the full notice, required documents, and submission instructions provided by the contracting authority.
When does this tender close?
The submission deadline is August 17, 2026. You have 10 days left to prepare and submit your proposal to the contracting authority.
Who is the contracting authority?
This notice was issued by 新潟県胎内市 in Japan. The authority is responsible for evaluating bids, awarding the contract, and managing performance.
Find tenders like this automatically
Set up alerts and filters that match your business — never miss a relevant opportunity again.