Procurement of Spare Part stocks for biometric registration kit components for repair and replacement

**Project:** Ethiopia Digital ID for Inclusion and Services Project

Specific Procurement Notice

Request for Bids

Goods

(Single Stage, One-Envelope Bidding Process)

Country: Ethiopia

Name of Project: Digital ID for Inclusion and Services Project (P179040)

Contract Title: Procurement of Spare Part Stocks for Biometric Registration Kit Components for Repair and Replacement

LOT 1 – Laxton 4000 Biometrics Device Enrollment Kit Spare parts

LOT 2 – Biorugged 4000 Biometrics Device Enrollment Kit Spare parts

LOT 3 – Emptech 1800 Biometrics Device Enrollment Kit Spare parts

Credit No: 7463-ET

RFB Reference No.: ET-NIDP-557585-GO-RFB

1. The Federal Democratic Republic of Ethiopia has received financing from the World Bank toward the cost of the Digital ID for Inclusion and Services Project and intends to apply part of the proceeds toward payments under the contract for the Procurement of Spare Part Stocks for Biometric Registration Kit Components for Repair and Replacement.
2. The National ID Program, through Digital ID for Inclusion and Services Project now invites sealed Bids from the eligible Bidders for the Supply and Delivery of Procurement of Spare Part Stocks for Biometric Registration Kit Components for Repair and Replacement. This tender will have Three lots:

Lot No.	Description of the Procurement	Planned Contract Completion Period
LOT 1	Laxton 4000 Biometrics Device Enrollment Kit Spare parts	Two Months after contract signing
LOT 2	Biorugged 4000 Biometrics Device Enrollment Kit Spare parts
LOT 3	Emptech 1800 Biometrics Device Enrollment Kit Spare parts

Minimum qualification requirement

Financial Capability: The Bidder shall submit audited financial statements or, if not required by the law of the Bidder’s country, other financial statements acceptable to the Purchaser, for the last three (3) years prior to bid submission deadline, demonstrating the current soundness of the Bidder’s financial position. For a joint venture, this requirement shall be met by each member.

Specific Experience: The Bidder shall demonstrate that it has successfully completed at least one (1) contract with the value of USD 300,000.00  or two (2) contracts each with a value of USD 150,000.00 within the last Five (5) years prior to bid submission deadline, that have been successfully and substantially completed and that are similar in nature and complexity to the Goods and Related Services under the Contract.

3. No margin of preference is applicable for this bid

4. Bidding will be conducted through national competitive procurement using a Request for Bids (RFB) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers” 5th edition September 2023, Revised February 2025 (“Procurement Regulations”), and is open to all eligible bidders’/service providers as defined in the Procurement Regulations.

5. Interested eligible Bidders may obtain further information from National ID Program, Digital ID for Inclusion and Services Project Management Unit, from the date of bid advertisement through an Email address: mesfin@id.gov.et or nejmedin@id.gov.et and inspect the bidding document during office hours from 8:30AM-12:30PM and 1:30- 5:00 PM local time from Monday to Friday before the deadline date and time.

6. The bidding document in English language may be freely obtained by interested eligible bidders’/service providers upon submission of a written application/request to the email addresses indicated below (email should be sent for both addresses indicated below).  Once email request has been sent to the designated email addresses, the softcopy/PDF format of the bidding document will be sent to the bidders’/service providers. If bidders’/service providers want to have a hard copy document, they can receive the document from the NIDP Project office as per the location indicated under #10. To facilitate further communication and correspondence, the bidder/service provider should indicate the name of the company, contact/focal person, telephone number, workable email address and relevant information on his/her request email.   

7. Bids must be delivered to the address below on or before 20th of October 2026 2:00 P.M Local Time (Addis Ababa Time). Electronic procurement will not be permitted. Late Bids will be rejected. Both Technical and Financial Proposals shall be opened and read out at Bid opening in the presence of the Bidders’/Service Provider designated representatives and anyone who chooses to attend, at the address below on 20th of October 2026 at 2:30 P.M Local Time (Addis Ababa Time) or immediately after bid submission deadline.  

8. The Bid must be accompanied by a Bid Security for each Lot ETB 1,500,000.00 /ETB One Million Five Hundred Thousand/ or equivalent amount in a freely convertible currency (based on the applicable exchange rate on the deadline for bid submission date) in the form of Bank guarantee issued from reputable Banks.   

9. Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful bidder’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the bidding document.

10. The address(es) referred to above is (are):

Federal Democratic Republic of Ethiopia,

National ID Program (NIDP)

Digital ID for Inclusion and Services Project

Attn: Dr. Mesfin Belachew - Project Management Unit (PMU) Director

Attn: Project Management Unit (PMU),

Address: Welosefer Bole, Ethio-China St, INSA Building, 15th Floor, Addis Ababa, Ethiopia

Tele- +251 911 791462 or +251-912-200295 

E-mail: mesfin@id.gov.et and copy to nejmedin@id.et

Website: https://id.gov.et/

Addis Ababa, Ethiopia