Provision of Catering/Canteen Services – Wasaa Complex

IUCN ESARO Kenya

Published: Sep 7, 2026

Updated: Sep 17, 2026

Source: IUCN - International Union for Conservation of Nature

About This Opportunity

This is a consulting contract in the information and communication technology, energy and power, environment and climate, health and medical services and construction and civil works sectors. Located in Kenya, Africa, this opportunity is open to firms and consortiums, with an estimated budget of CHF 25,000 – CHF 199,999. Proposals must be submitted before October 6, 2026.

Published through IUCN - International Union for Conservation of Nature, a non-governmental organization with its own procurement policies. NGO contracts often prioritize demonstrated sector expertise and experience in development contexts for consulting in the information and communication technology sector. Consulting assignments are typically evaluated with a strong emphasis on the technical proposal, including the methodology and qualifications of key experts. Shortlisted firms may be invited to submit financial proposals in a second stage. Interested parties should review the full documentation on the original source before submitting their proposal.

Description

Terms of Reference for IUCN Consultancy Title: Provision of Catering/Canteen Services – Wasaa Complex There will be a mandatory site visit on the 14/09/2026 at Wasaa Conservation centre on Mukoma Road, off Magadi Road Objective of the Consultancy This consultancy has the following objective(s): 1. To appoint a competent catering service provider capable of operating a professional catering service from the IUCN ESARO Wasaa Campus. 2. To secure reliable, high-quality, and value-for-money routine catering services (tea and lunch) for IUCN staff and authorised users. 3. To establish a contractual arrangement for the provision of additional catering services for meetings, conferences, and official events on a call-off basis. 4. To ensure the service provider maintains high standards of food quality, hygiene, safety, service, and environmental sustainability. Background Project Reference: Cost Centre Donor reference: Cost Centre About IUCN IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together. Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 15,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards. IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development. Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being. Terms of Reference for Consultancy v1 March2024 www.iucn.org https://twitter.com/IUCN/ About the Project • IUCN puts at the disposal of the Caterer, basic kitchen facilities at its offices at Wasaa Conservation Centre, Mukoma Road off Magadi Road and the canteen area for free in the condition they are in at the time of signing an agreement. An updated inventory will be signed by both parties as part of the agreement. • IUCN is currently sourcing for a credible catering service provider to offer catering services from its fully equipped Kitchen and cafeteria for IUCN staff. NOTE that the Kitchen is fully equipped by IUCN • IUCN covers the cost of electricity and water to be able to subsidize the cost of the meal for its staff. • Operating in an environment where the kitchen facilities, the canteen area, the electricity, and water are for free, the cost of the meals are considered subsidized, thus, the Caterer offers food and beverage at a reasonable rate. • No minimum guarantee will be furnished to the Caterer for consumption of food items. He/she is advised to maintain the highest quality at the minimum possible prices to attract the maximum number of IUCN staff to avail themselves for the canteen services. Description of the Assignment Canteen Services Required The Caterer • Provides a variety of food, snacks, and beverage services to the IUCN staff and visitors. Please provide Lunch Menu for the week (Monday to Thursday) under Annex 2. Please also fill in the consumables list below under Annex 1 and the Bakery menu under Annex 3. • Provides coffee break service during meetings (coffee/milk/Tea and some bites) as per the request. Please provide your offer under Annex 2 • Avail a bakery shop and offer variety of bakery products. Please provide your offer under Annex 3 • Provides catering service during events (farewell, birthday, etc.) as per the request (above provided prices may be used) Obligations of the Caterer • The Caterer is required to keep the facilities clean and to maintain high standards of hygiene and to ensure that the food and beverage served are fresh and of good quality in order to ensure the health and well-being of people consuming is in no way put at any risk whatsoever. • The Caterer ensures periodic inspection of the cafeteria from a competent local authority and obtains a health certificate. • The Caterer confirms always having and ensuring compliance with all requirements (trade, commercial, health, legal and any other, if relevant) needed to carry out the terms of this service. Please provide such documents. • The Caterer is responsible for ensuring the equipment in the kitchen is used and maintained in good working order. Damage and breakage due to bad manipulation, carelessness will be the responsibility of the caterer. Terms of Reference for Consultancy v1 March2024 • Utilities, mainly city water and electricity shall be paid for by the IUCN. Cooking gas is at the cost of the caterer. The Caterer ensures the use of utility responsibly and economically. • Employ their own skilled and experienced staff to run the catering roles to include service and kitchen production • Ensure current service standards (timeliness, quality, quantity, price and variety) are maintained or improved. • Maintain the highest standards of cleanliness for the kitchen and food storage areas and ensure set hygiene standards are always observed. • Observe all employment laws while providing personal details of all staff deployed to work at IUCN. • Ensure all staff handling food items have a valid food handler’s certificate; and will organize and pay for the bi-annual medical check-up to ensure staff are free from any infections. [...] Procurement details Reference: IUCN-26-09-Provision of Catering/Canteen Services – Wasaa Complex-684 Procedure: SOP1 - Open Procedure Procurement type: Consulting IUCN office (lead): ESARO Kenya Requisitioning unit: ESARO - Finance (KE) Project: P90281 Finance, ESARO Country of performance: Kenya Expected contract duration: 3 Years Estimated contract value: 25,000-199,999 CHF Currency of proposals: KES - Kenyan shilling Language of documents: English Deadline for questions: 16 September 2026 20:59 UTC Deadline for technical and financial proposals: 06 October 2026 20:59 UTC Expected contract award date: 01 January 2027 20:59 UTC Documents - Terms of Reference: Terms_of_Reference_Provision of Catering services.pdf - Conditions for Participating: Conditions for Participating ENG-SPA-FRA.docx - Standard contract: Standard Agreement.docx The International Union for Conservation of Nature (IUCN) is a membership union of government and civil society organisations working on nature conservation and sustainable development. IUCN procures consulting services, goods and works for its projects worldwide through the IUCN Procurement Portal. For all contracts above CHF 25,000 IUCN selects contractors through a formal competitive tendering process under its Standard Operating Procedure 1 (Open Procedure). Interested bidders must register on the portal, review the Terms of Reference, the Conditions for Participating and the standard contract, and submit their technical and financial proposals through the portal before the stated deadline. Questions must be raised through the portal's Q&A function before the deadline for questions.

Data provenance

This notice is sourced from IUCN - International Union for Conservation of Nature and was originally published on September 7, 2026. Last refreshed today. BidsFactory mirrors official procurement notices and links back to the source for full legal text.

About IUCN ESARO Kenya

IUCN ESARO Kenya has issued 23 procurement notices on BidsFactory, including 23 currently open and 0 awarded contracts. Activity concentrates in Environment & Climate, Information & Communication Technology, and Governance & Public Administration. Tenders span 5 countries including Madagascar, Mauritius, and Kenya. Notices are distributed via IUCN - International Union for Conservation of Nature. Most recent publication: September 9, 2026.

Frequently asked questions about this tender

Where will the contract be performed?

The contract is for delivery in Kenya. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.

How can I submit a bid?

Visit IUCN - International Union for Conservation of Nature to access the full notice, required documents, and submission instructions provided by the contracting authority.

When does this tender close?

The submission deadline is October 6, 2026. You have 20 days left to prepare and submit your proposal to the contracting authority.

Who is the contracting authority?

This notice was issued by IUCN ESARO Kenya in Kenya. The authority is responsible for evaluating bids, awarding the contract, and managing performance.

What type of contract is this?

This is a Consulting contract in the Information & Communication Technology sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.

What is the estimated budget?

The estimated contract value is CHF 25,000 - CHF 199,999. Bidders should ensure their proposals are consistent with this range and account for any local taxes and contract execution costs.