Provision of event management services for United Nations Environment Assembly (UNEA) and other events
About This Opportunity
UN Secretariat - Request for EOI
This is a services contract in the environment and climate, information and communication technology, governance and public administration, construction and civil works and energy and power sectors. Located in Kenya, Africa, this opportunity is open to firms and consortiums. Proposals must be submitted before August 7, 2026.
Published through UNGM - United Nations Global Marketplace, part of the United Nations system, which follows UN procurement standards. UN-funded opportunities are typically open to vendors registered in the UN Global Marketplace for services in the environment and climate sector. Service contracts are typically evaluated on both technical quality and price, and may require bidders to demonstrate relevant experience and qualified personnel. Interested parties should review the full documentation on the original source before submitting their proposal.
Description
Agency: UN Secretariat | Reference: EOIUNON24539 | Type: Request for EOI
1.
Invitation for Expression of Interest:
The United Nations Office at Nairobi (UNON), on behalf of the United Nations Environment Programme (UNEP), invites qualified interested firms to submit an Expression of Interest (EOI) for the Provision of Event Management Services for the United Nations Environment Assembly (UNEA).
The objective is to establish a seven-year contract consisting of an initial period of three (3) years with an option to extend for two (2) additional periods of two (2) years each (3+2+2).
UNEP intends to engage an event management service provider with extensive regional and/or global experience supporting international organizations in the management and execution of the Environment Assembly.
2.
Background:
The Environment Assembly is usually conducted as in-person meetings and held in Nairobi at the United Nations Office at Nairobi (UNON).
The event management service provider may also be called upon to support other UNEP organized meetings/events held at UNON and atother United Nations premises and designated conference centres as may be determined by UNEP from time to time.
The United Nations Environment Assembly (UNEA) is the world’s highest-level decision-making body on the environment and holds the universal membership of all 193 UN Member States.
The Assembly functions as the agenda-setting forum for the global environment and provides overarching policy guidance that defines responses to address emerging environmental challenges.
It undertakes policy reviews, engages in dialogue, experience exchanges and sets the strategic guidance on the future direction of the UN Environment Programme (UNEP).
3.
Overview of the United Nations Environment Assembly (UNEA):
To achieve its objectives, the Assembly organizes a series of formal and informal meetings, including leadership dialogues in the form of panel discussions, a joint multi-stakeholder dialogue also in the form of a panel discussion, formal meetings with statements delivered by the participants, as well as selected side events, media engagements, and exhibitions and pavilions.
Cultural opening and closing are also held and may involve artistic performance.
Social events such as receptions, luncheons, dinners, excursions, awards, and recognitions ceremonies may also take place.
Environment Ministers and other high-level participants (including Heads of State and Governments and dignitaries such as the Secretary-General of the United Nations or the President of the General Assembly) are expected to attend the meetings of UNEA to deliver speeches and take part in high level leadership dialogues.
A series of preparatory meetings are held in advance of the Environment Assembly, including the meetings of the Open-Ended Committee of Permanent Representatives, Major Groups and Stakeholder Forum and Youth Environment Assembly.
The Assembly continues to attract significant attention from representatives of Global Major Groups and Stakeholders, who have the right to attend and participate in the deliberations of the Assembly.
Number of participants expected for any session of the Environment Assembly is usually 5000 to 6000 participants, Meetings of the Environment Assembly are usually live streamed in all six official languages.
4.
Expected Outcomes, Outputs and Activities:
4.1.
Event Planning: This service involves developing a comprehensive plan for the delivery of international conference and related events.
It includes creating timelines for sourcing and installation of associated infrastructure, technical equipment, and furniture, as well as proposing innovative and creative concepts for each event considering the specialized high-level audiences.
The planner is also expected to propose sustainable concepts in respect of temporary infrastructure such as tents, PA equipment and furniture, and catering options, applying the visual identity and branding provided by UNEP.
4.2.
Infrastructure, Staging, and Logistics: This service encompasses sourcing, supplying, coordinating, setting up, and dismantling temporary infrastructure such as marquees, outdoor tents, exhibition spaces, and other necessary equipment at different locations within the event venue.
4.3 Equipment Provision: This service involves sourcing and providing equipment of the highest standard and technical specifications for the event.
This may include sound systems, projection systems for LED screens, digital and non-digital signage, live streaming capabilities in multiple languages, photography and video coverage, lighting, cameras, microphones, headphones, back-up power supply, utility requirements, and recording and dissemination of event content to UNEP's Communication Division.
4.4 Branding: This service includes sourcing, supplying, providing, coordinating, setting up, and dismantling temporary branding at various locations within the event venue (UN Gigiri Complex) in accordance with the visual identity and branding guidelines provided by the ev
CONTACT:
• Email: jecinta.cheruiyot@un.org
Data provenance
This notice is sourced from UNGM - United Nations Global Marketplace and was originally published on July 7, 2026. Last refreshed today. BidsFactory mirrors official procurement notices and links back to the source for full legal text.
About UN Secretariat
UN Secretariat has issued 481 procurement notices on BidsFactory, including 47 currently open and 0 awarded contracts. Activity concentrates in General Supplies & Services, Construction & Civil Works, and Architecture & Engineering Services. Tenders span 10 countries including Senegal, Chile, and Mozambique. Notices are distributed via UNGM - United Nations Global Marketplace. Most recent publication: August 5, 2026.
Frequently asked questions about this tender
Who is the contracting authority?
This notice was issued by UN Secretariat in Kenya. The authority is responsible for evaluating bids, awarding the contract, and managing performance.
What type of contract is this?
This is a Services contract in the Environment & Climate sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.
Where will the contract be performed?
The contract is for delivery in Kenya. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.
How can I submit a bid?
Visit UNGM - United Nations Global Marketplace to access the full notice, required documents, and submission instructions provided by the contracting authority.
When does this tender close?
The submission deadline is August 7, 2026. You have 1 day left to prepare and submit your proposal to the contracting authority.
Find tenders like this automatically
Set up alerts and filters that match your business — never miss a relevant opportunity again.