Purchasing of Catering equipment, Maintenance & Servicing

Velindre University NHS Trust

Published: Jul 2, 2026

Updated: Jul 2, 2026

Source: uk_fts

About This Opportunity

This is a supplies contract in the general supplies, education and training and governance and public administration sectors, with a focus on Higher Education and Catering. Located in United Kingdom, Europe, this opportunity is open to firms and consortiums, with an estimated budget of GBP 2. Proposals must be submitted before July 31, 2026.

Published through UK FTS - Find a Tender Service, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for the supply of goods in the general supplies sector. Supply contracts typically require bidders to demonstrate product compliance with technical specifications, delivery capacity, and relevant certifications. Interested parties should review the full documentation on the original source before submitting their proposal.

Description

Description of the Procurement Velindre University NHS Trust, through NHS Wales Shared Services Partnership Procurement Services, is seeking to appoint suitably qualified and experienced suppliers to support the equipping of the new Velindre Cancer Centre (nVCC), due to become operational in 2027. The procurement is divided into two Lots: Lot 1 – Supply, Delivery, Installation and Commissioning of Catering Equipment The successful contractor will be responsible for the supply, delivery, positioning, installation, commissioning, testing and handover of commercial catering equipment for the new Velindre Cancer Centre. The requirement covers production kitchens, satellite kitchens, staff facilities and public catering areas. The contract includes coordination with the Principal Contractor and Project Co throughout the construction programme, phased delivery and installation, provision of all associated documentation (including operating and maintenance manuals, warranties and asset registers), user training, and warranty support. All equipment must comply with relevant UK legislation, NHS standards and healthcare requirements. This is a one-off procurement contract aligned to the construction and commissioning programme for the new hospital. Lot 2 – Catering Equipment Servicing and Maintenance The successful contractor will provide comprehensive planned preventative maintenance (PPM) and reactive maintenance services for the installed catering equipment following commissioning of the new Velindre Cancer Centre. The contract includes scheduled servicing in accordance with manufacturers' recommendations, emergency breakdown response, replacement parts, asset management, lifecycle reporting, annual condition surveys, KPI monitoring and quarterly contract management meetings. Suppliers will be required to provide 24/7/365 call-out support with defined response times for critical equipment failures and maintain all equipment in a safe, compliant and operational condition throughout the contract term. The Authority intends to award separate contracts for each Lot. Suppliers may bid for one Lot or both Lots. The procurement will be conducted as an Open Procedure in accordance with the Procurement Act 2023. Tenders will be evaluated on the basis of the Most Advantageous Tender (MAT), taking account of quality, price and social value in accordance with the published tender documentation. There will be two LOTS; 1. Catering equipment – Supply, delivery and installation of catering equipment 2. Maintenance & servicing – Ongoing maintenance and servicing. The requirement is to purchase catering equipment for the Nvcc hospital, some items will be required to be delivered November 2026 and the rest February - March 2027. Please note these dates are indicative and subject to change with any delays in the construction of the hospital. This Lot is for the provision of comprehensive servicing and maintenance of commercial catering equipment installed at the new Velindre Cancer Centre. The successful contractor will be responsible for delivering planned preventative maintenance (PPM), reactive maintenance, emergency breakdown support, repairs, replacement parts, asset management and lifecycle reporting to ensure all catering equipment remains safe, compliant and fully operational throughout the contract term. The service will include 24 hours a day, 7 days a week, 365 days a year breakdown support, defined response times based on service criticality, annual condition surveys, maintenance reporting, asset register updates, quarterly KPI reporting and attendance at contract management meetings. The contractor will also be required to provide recommendations for equipment lifecycle replacement and continuous service improvement. All services must be delivered in accordance with relevant UK legislation, NHS standards, manufacturer recommendations and applicable health and safety requirements. The initial contract term will be three years, with the option to extend for a further two years on a one-year-plus-one-year basis.

Data provenance

This notice is sourced from UK FTS - Find a Tender Service and was originally published on July 2, 2026. Last refreshed today. Reference: 062121-2026. BidsFactory mirrors official procurement notices and links back to the source for full legal text.

About Velindre University NHS Trust

Velindre University NHS Trust has issued 27 procurement notices on BidsFactory, including 1 currently open and 18 awarded contracts. Activity concentrates in Health & Medical, Information & Communication Technology, and Governance & Public Administration. All notices are published for United Kingdom. Notices are distributed via UK FTS - Find a Tender Service and Sell2Wales. Most recent publication: July 2, 2026.

Frequently asked questions about this tender

How can I submit a bid?

Visit UK FTS - Find a Tender Service to access the full notice, required documents, and submission instructions. Quote reference 062121-2026 when communicating with the contracting authority.

When does this tender close?

The submission deadline is July 31, 2026. You have 29 days left to prepare and submit your proposal to the contracting authority.

Who is the contracting authority?

This notice was issued by Velindre University NHS Trust in United Kingdom. The authority is responsible for evaluating bids, awarding the contract, and managing performance.

What type of contract is this?

This is a Supplies contract in the General Supplies & Services sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.

What is the estimated budget?

The estimated contract value is £2 - £2. Bidders should ensure their proposals are consistent with this range and account for any local taxes and contract execution costs.

Where will the contract be performed?

The contract is for delivery in United Kingdom. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.