Region: Rwanda
JICA consultant contract announcement: Kigali City Bus Terminal Development Project Preparation Study in the Republic of Rwanda (QCBS-lump sum type)
--- Extracted from documents ---
Announcement Pursuant to the JICA Rules on Contract Administration (Heisei 15 Rules (Procurement) No. 8), the following is hereby announced. October 21, 2026 Director-General, Independent Administrative Institution, Japan International Cooperation Agency
1. Announcement Title: Kigali City Bus Terminal Development Project Preparation Study in the Republic of Rwanda (QCBS-lump sum type)
2. Matters for Competition: As per Chapter 1, Section 1 of the Request for Proposals.
3. Eligibility for Participation in Competition: As per Chapter 1, Section 3 of the Request for Proposals.
4. Contract Terms: Refer to the "Contract Agreement for Consulting Services" and the contract form.
5. Submission of Proposals and Quotations: As per Chapter 1, Sections 2 and 6 of the Request for Proposals.
6. Other: As per the Request for Proposals.
Request for Proposals (QCBS-lump sum type)
Service Name: Kigali City Bus Terminal Development Project Preparation Study in the Republic of Rwanda (QCBS-lump sum type)
Procurement Management Number: 26a00767
[Content Structure]
Chapter 1: Procedures for Competitive Proposals
Chapter 2: Draft Special Specifications
Chapter 3: Notes on Preparing Proposals
This document explains the services that the Independent Administrative Institution, Japan International Cooperation Agency (hereinafter referred to as "JICA"), intends to commission to private consultants, etc., and the methods for selecting the service provider.
In awarding this service, JICA will select the most advantageous contractor by evaluating and selecting based on the comprehensive score of the technical evaluation points, which are obtained by comprehensively evaluating the proposals, technical proposals, and capabilities of the competing participants, and the price evaluation points, which are based on the quoted prices submitted by the competing participants.
Competing participants are requested to submit proposals and quotations for this service based on this document and the provided materials.
Furthermore, Chapter 2 "Draft Special Specifications" and Section 2 "Conditions for Service Implementation" of this document indicate the basic content for preparing proposals, and do not preclude competing participants from supplementing, improving, or amending any part thereof when submitting their proposals.
The content of the proposals will be discussed during contract negotiations with the party granted the right to negotiate the contract, and the "Special Specifications" agreed upon as an appendix to the contract will be finalized.
October 21, 2026
Japan International Cooperation Agency
International Procurement Department
Chapter 1: Procedures for Competitive Proposals
1. Matters for Competition
(1) Service Name: Kigali City Bus Terminal Development Project Preparation Study in the Republic of Rwanda (QCBS-lump sum type)
(2) Service Content: As per "Chapter 2 Draft Special Specifications"
(3) Applicable Contract Terms: The "Contract Agreement for Consulting Services" will be applied. In this regard, it will be treated as a taxable transaction for consumption tax, so please add consumption tax to your final quotation when calculating the price. (All items are taxable)
(4) Contract Performance Period (Scheduled): December 2026 - August 2028
It is envisioned that the contract will be concluded in stages based on the following contract performance periods. Please also refer to "Chapter 2 Draft Special Specifications".
Phase 1: December 2026 - April 2027
Phase 2: May 2027 - August 2028
Note that the above division of contract performance periods is JICA's assumption, and competing participants are permitted to propose a different division based on their consideration of the service implementation schedule. However, as a general rule, unit prices will not be revised in the next contract.
If the contract performance period for each phase exceeds 12 months as a result of the division, the upper limit for advance payments will be restricted. Specifically, advance payments will be permitted to be claimed in installments of once per year, with the respective upper limits set as follows.
(5) Lump Sum (Fixed Amount Contract) Type
This contract will be a lump sum (fixed amount contract) type, where a fixed amount will be paid for the completion of the deliverables for the service, rather than a remuneration determination method based on service performance records.
1 Electronic bidding projects require the amount entered into the electronic bidding system to be tax-exclusive, but as this is a taxable transaction for consumption tax, the final quotation and contract will be prepared with consumption tax added.
1
(6) Restriction on Advance Payment
As the contract performance period for this contract exceeds 12 months, the upper limit for advance payment will be restricted.
Specifically, advance payments will be permitted to be claimed in installments of once per year, with the respective upper limits set as follows. Please note that this is based on the assumed contract performance period in (4) above, and the limits for cases where the contract performance period differs will be confirmed during contract negotiations.
1. Phase 1: December 2026 - April 2027
1) There is no restriction on advance payment for Phase 1.
2. Phase 2: May 2027 - August 2028
1) First payment (after contract conclusion): Up to 32% of the contract amount.
2) Second payment (13 months or more after contract conclusion): Up to 8% of the contract amount.
(7) Partial Payment Arrangement
For this contract, one partial payment will be arranged per fiscal year.2 The specific timing of partial payments will be confirmed during contract negotiations, but the following is envisioned.
1. Phase 1: December 2026 - April 2027
1) Partial payment is not envisioned for Phase 1.
2. Phase 2: May 2027 - August 2028
1) End of fiscal year 2027 (around February 2028)
2. Contact Department and Schedule, etc.
(1) Selection Procedure Contact Window: International Procurement Department, Contract Promotion Division 1/Division 2
Email Address: outm1@jica.go.jp
(2) Project Implementation Department: Grant Aid Department, Project Management Division 1
(3) Schedule
The schedule for this project is as follows:
No. Item Date
1 Deadline for downloading documents: Until October 27, 2026
2 For accounting processing according to progress each fiscal year, payments corresponding to the completed projects must be made annually.
2
2 Questions regarding the Request for Proposals: Until 12:00 on October 28, 2026
3 Answers to questions: Until November 2, 2026
4 Submission of final quotation (sent to the electronic bidding system), final quotation, separate quotation, proposal, etc.: Until 12:00 on November 9, 2026
5 Presentation: Not held.
6 Notification of proposal review results: Up to 2 business days before the quotation opening date.
7 Quotation opening: 11:30 on November 20, 2026
8 Notification of evaluation results: Within 1 business day from the quotation opening date.
9 Request for technical evaluation explanation (excluding the first-ranked party): Within 7 business days from the date of sending the evaluation results notification email.
(Application: https://forms.office.com/r/6MTyT96ZHM)
*This has been changed since the announcement in July 2023.
3. Eligibility for Participation in Competition
(1) Confirmation of Various Qualifications
For the following, please refer to...
