R8 Building Department Office Environment Improvement Furniture Purchase [PDF: 163KB]

R8 Building Department Office Environment Improvement Furniture Purchase [PDF: 163KB] - 1 - BID ANNOUNCEMENT As follows, general competitive bidding will be conducted. This project is subject to submission of certificates, etc. for confirmation of competitive bidding qualifications (hereinafter referred to as "Certificates, etc."), bidding, and contract using the Electronic Procurement System (GEPS). Date: October 29, Reiwa 8 Authorized Signatory for Expenditure: Kentaro Nishizawa, Director-General, Kanto Regional Development Bureau 1. Procurement Details (1) Procurement Name and Quantity: R8 Building Department Office Environment Improvement Furniture Purchase, 1 set (Subject to Electronic Procurement System) As per the separate "R8 Building Department Office Environment Improvement Furniture Purchase Specifications" (2) Characteristics of Procurement Item: Refer to the bid explanation document. (3) Delivery Period: From the day after contract signing to March 30, Reiwa 9. (4) Delivery Location: Building Department, Kanto Regional Development Bureau, 20th Floor, Building 2, Saitama Shintoshin Government Building, 2-1 Shintoshin, Chuo-ku, Saitama City, Saitama Prefecture. (5) Bidding Method: For the determination of the successful bid, the bid price will be the amount stated in the bid form plus 10% of that amount (if there is a fraction of less than 1 yen, that fraction will be rounded down). Therefore, bidders must state in their bid form an amount equivalent to 100/110 of their estimated contract desired amount, regardless of whether they are taxable or tax-exempt for consumption tax and local consumption tax. The number of bids is generally limited to two, but a third bid may be conducted in some cases. Note that, except in cases of unavoidable circumstances, the procedure will not transition to discretionary contract based on Article 99-2 of the Budget, Settlement, and Accounting Law. (6) Use of Electronic Procurement System (GEPS): ① If you wish to participate in bidding through the Electronic Procurement System, you must have an electronic certificate. - 2 - ② If it is difficult to use the Electronic Procurement System, submit a "Paper Bidding Participation Request Form" and a "Paper Contract Method Acceptance Form" along with the Certificates, etc. 2. Competitive Bidding Qualifications (1) Qualifications Required for Bidders: ① Persons who do not fall under the provisions of Article 70 and Article 71 of the Budget, Settlement, and Accounting Law. ② Those who have been granted the Reiwa 07/08/09 Ministry of Land, Infrastructure, Transport and Tourism Competitive Bidding Qualification (All Ministry Unified Qualification) "Sales of Goods" in grade B or C, and have competitive bidding qualifications in the Kanto-Koshinetsu region. Note: Applications for competitive bidding qualifications will be accepted at the time and place indicated in the "Public Notice Regarding Qualifications of Bidders" (Official Gazette dated March 31, Reiwa 8). ③ Persons for whom an application for commencement of rehabilitation proceedings has been filed under the Corporate Reorganization Act or an application for commencement of rehabilitation proceedings has been filed under the Civil Rehabilitation Act (excluding those who have completed the necessary procedures to continue the competitive bidding qualifications as per ② based on the Public Notice Regarding Qualifications of Bidders). ④ Must not have been subject to designation suspension by the Director-General of the Kanto Regional Development Bureau during the period from the submission deadline of Certificates, etc. to the bid opening. ⑤ Must not be a person who has been requested by the police authorities to be excluded from public works contracts, etc., of the Ministry of Land, Infrastructure, Transport and Tourism due to being substantially managed by a gangster or equivalent, and such status continues. ⑥ Must be a person who has received the bid explanation document from the Authorized Signatory for Expenditure, or who has directly downloaded the bid explanation document from the Electronic Procurement System. 3. Submission Location, etc. for Certificates, etc. and Bid Forms (1) URL of Electronic Procurement System, Location for Contract Terms, and Contact Information: Government Electronic Procurement System (GEPS) https://www.p-portal.go.jp/pps-web-biz/ Contract and Purchasing Section 2, General Affairs Department, Kanto Regional Development Bureau 2-1 Shintoshin, Chuo-ku, Saitama City, Saitama Prefecture, 330-9724 Tel: 048-601-3151 Extension: 2540 (2) Period, Place, and Method for Obtaining Bid Explanation Documents: ① Period: From October 29, Reiwa 8 to December 2, Reiwa 8. ② Place and Method of Delivery: Delivered via the Electronic Procurement System. (Check "Send notification email when corrections or cancellations are made to downloaded items" when downloading documents. For download methods, refer to the Kanto Regional Development Bureau website below. https://www.ktr.mlit.go.jp/nyuusatu/index00000050.html) If it is difficult to obtain the documents by the above method due to unavoidable circumstances, please contact the department in (1) above. Reception Period: Daily from October 29, Reiwa 8 to December 1, Reiwa 8, excluding Saturdays, Sundays, and holidays (as defined in Article 1, Paragraph 1 of the Law Concerning Administrative Holidays (Act No. 91 of 1988); hereinafter referred to as "holidays"), from 9:15 to 18:00 (until 16:00 on the final day). (3) Deadline, Submission Location, and Method for Certificates, etc.: ① Deadline: 13:00 on November 16, Reiwa 8. ② Submission Location: (a) For electronic bidding: Electronic Procurement System. (b) For paper bidding: Same as 3.(1). ③ Submission Method: (a) For electronic bidding: Submit via the Electronic Procurement System. (b) For paper bidding: Submit in person or by mail, etc. (registered mail and mail services provided by general mail carriers or specific mail carriers as defined in Article 2, Paragraph 6 and Paragraph 9 of the Act on Delivery of信書 by Private Business Operators (Act No. 99 of 2002), respectively, which include proof of acceptance and delivery). However, for Certificates, etc. with omitted seals, submission via email is permitted. If seals are omitted, the names and contact information of the "Responsible Person and Contact Person" must be clearly stated on the Certificates, etc., and confirmation of receipt must be made by phone within the submission deadline after sending. (4) Deadline, Submission Location, and Method for Bid Forms: ① Deadline: 16:00 on December 1, Reiwa 8. ② Submission Location: (a) For electronic bidding: Electronic Procurement System. (b) For paper bidding: Same as 3.(1). ③ Submission Method: (a) For electronic bidding: Same as 3.(3)③(a). (b) For paper bidding: Same as 3.(3)③(b). * Submission of bid forms with omitted seals via email is not permitted. (5) Date and Time and Place of Bid Opening: November 12, Reiwa 8, 10:00 AM Bid Room, Kanto Regional Development Bureau, Ministry of Land, Infrastructure, Transport and Tourism, Building 2, Saitama Shintoshin Government Building. - 4 - 4. Other: (1) Language and Currency: Japanese language and Japanese currency only. (2) Bid Bond and Contract Deposit: Exempt. (3) Matters Required of Bidders: ① Those wishing to participate via the Electronic Procurement System must submit Certificates, etc. to the URL indicated in 3.(1) by the submission deadline in 3.(3)①. ② Those wishing to participate via paper bidding must submit the required Certificates, etc. to the location indicated in 3.(1) by the submission deadline in 3.(3)①. ③ If inquiries are made by the Authorized Signatory for Expenditure regarding the content of the Certificates, etc. by the day before the bid opening, explanations must be provided. (4) Invalid Bids: Bids submitted by persons who do not have the competitive bidding qualifications indicated in this announcement, bids with false statements in the Certificates, etc., bids that violate the bidding conditions, and bids without a signature (or without the names and contact information of the "Responsible Person and Contact Person" when omitting seals) are invalid. (Refer to the bid explanation document, Kanto Regional Development Bureau Competitive Contract Bidding Handbook, and Notes on General Competitive Bidding (Electronic Procurement System)). (5) Requirement for Contract Creation: Required. This project is subject to the exchange of documents related to contract procedures via the Electronic Procurement System. However, if it is difficult to use the Electronic Procurement System, paper contract method may be used with the consent of the contracting authority. (6) Method of Determining the Successful Bidder: The successful bidder will be the one who submitted the lowest valid bid within the limit of the estimated price, as prepared in accordance with Article 79 of the Budget, Settlement, and Accounting Law. (7) Negotiation in Procedures: None. (8) For details, refer to the bid explanation document.