R8 Capital National Highway Desk and Other Purchases [PDF: 81KB]

R8 Capital National Highway Desk and Other Purchases [PDF: 81KB] - 1 - NOTICE OF BID We will offer the following for competitive bidding. This is an electronic procurement system (GEPS) target for the submission of certificates for confirmation of competitive bidding qualifications (hereinafter referred to as "certificates, etc."), and for bidding and contracting. September 8, Reiwa 8 Sub-contracting Officer, Kanto Regional Development Bureau, Capital National Highway Office Director, Toshiyuki Yamaoka 1. Procurement Details (1) Procurement Subject and Quantity: R8 Capital National Highway Desk and Other Purchases (Electronic Procurement System Target Item) (2) Specifications, etc. of Procurement Subject: As per the tender documentation. (3) Delivery Period (Deadline): From the day after the contract is concluded until January 31, Reiwa 9. (4) Delivery Location: Kanto Regional Development Bureau, Capital National Highway Office, 86 Takegata, Matsudo City, Chiba Prefecture. (5) Bidding Method: The successful bid amount will be the amount stated in the bid plus 10% of that amount (if there is a fraction of less than 1 yen in that amount, the fraction shall be rounded down). Therefore, bidders shall state in their bids the amount equivalent to 100/100 of the estimated contract amount, regardless of whether they are subject to consumption tax or local consumption tax. The number of bids is generally limited to two, but a third bid may be conducted in some cases. Furthermore, unless there are unavoidable circumstances, we will not transition to discretionary contracts based on Article 99-2 of the Order for the Execution of Budget, Revenue and Expenditure and Auditing. (6) Use of Electronic Procurement System (GEPS) ① If you wish to participate in bidding through the electronic procurement system, you must obtain an electronic certificate. ② If it is difficult to use the electronic procurement system, please submit a request for paper bidding and a consent form for paper contracting along with certificates, etc. 2. Competitive Bidding Qualifications (1) Qualifications Required for Bidders: ① Not falling under Articles 70 and 71 of the Order for the Execution of Budget, Revenue and Expenditure and Auditing. ② Possess competitive bidding qualifications in the Kanto-Koshinetsu region, rated B, C, or D in "Sales of Goods" in the Reiwa 07, 08, 09 Ministry of Land, Infrastructure, Transport and Tourism competitive bidding qualifications (unified for all ministries and agencies). Applications for competitive bidding qualifications will be accepted at the time and place specified in the "Public Notice on Qualifications for Bidders" (Official Gazette dated March 31, Reiwa 8). ③ Not a person for whom bankruptcy proceedings have been initiated under the Corporate Reorganization Act or for whom rehabilitation proceedings have been initiated under the Civil Rehabilitation Act (excluding those who have taken the necessary procedures to continue their competitive bidding qualifications based on the Public Notice on Qualifications for Bidders). ④ Not subject to suspension of bidding by the Director of the Kanto Regional Development Bureau from the deadline for submission of certificates, etc. to the time of bid opening. ⑤ Not a person who is identified by the police authorities as a person whose management is substantially controlled by a member of a violent group or a person equivalent thereto, and for whom a request for exclusion from Ministry of Land, Infrastructure, Transport and Tourism public works projects has been made and continues to be in effect. ⑥ Must have received tender documentation from the sub-contracting officer, or have directly downloaded tender documentation from the electronic procurement system. 3. Submission Location, etc. for Certificates, etc. and Bids (1) URL of Electronic Procurement System, Place to Show Contract Terms, and Contact Point: Government Electronic Procurement System (GEPS) https://www.p-portal.go.jp/pps-web-biz/ Kanto Regional Development Bureau, Capital National Highway Office, Accounting Division, Contract Section, 86 Takegata, Matsudo City, Chiba Prefecture 271-0072 Tel: 047-362-4112 ext. 224 (2) Tender Documentation Distribution Period, Location, and Method: ① Distribution Period: From September 8, Reiwa 8 to October 20, Reiwa 8. ② Distribution Location and Method: Tender documentation will be distributed via the electronic procurement system. (Since questions and answers will be handled using the procurement document download function of the electronic procurement system, please check "Receive update notification emails when corrections or cancellations are made to downloaded items" when downloading documents.) For instructions on how to download from the Kanto Regional Development Bureau website, please refer to the following: https://www.ktr.mlit.go.jp/nyuusatu/index00000050.html Bidders who are unable to obtain the documentation by the above method due to unavoidable circumstances should contact the contact point in (1) above. The reception period is daily from September 8, Reiwa 8 to October 19, Reiwa 8, excluding Saturdays, Sundays, and holidays (holidays as defined in Article 1, Paragraph 1 of the Act on National Holidays (Law No. 91 of 1988) (hereinafter referred to as "holidays")), from 8:30 to 17:15 (until 16:00 on the last day). (3) Deadline, Location, and Method for Submission of Certificates, etc.: ① Deadline: September 28, Reiwa 8, 13:00 ② Submission Location: (ア) For electronic bidding... Electronic procurement system (イ) For paper bidding method... Same as 3(1) above. ③ Submission Method: (ア) For electronic bidding... Submit via the electronic procurement system. (イ) For paper bidding method... Submit in person or by registered mail, etc. (registered mail and mail services that provide proof of acceptance and delivery as defined in Article 2, Paragraph 6 and Article 2, Paragraph 9 of the Act on the Delivery of 信書 by Private Business Operators (Law No. 99 of 2002)). However, submission of certificates, etc. with omitted seals is permitted via email. If the seal is omitted, the names and contact information of the responsible person and the person in charge must be clearly stated on the certificates, etc., and confirmation of receipt by phone must be made within the submission deadline after sending. (4) Deadline, Location, and Method for Submission of Bids: ① Deadline: October 19, Reiwa 8, 16:00 ② Submission Location: (ア) For electronic bidding... Electronic procurement system (イ) For paper bidding method... Same as 3(1) above. ③ Submission Method: (ア) For electronic bidding... Same as 3(3)③(ア) above. (イ) For paper bidding method... Same as 3(3)③(イ) above. * Submission of bids by email is not permitted, even if the seal is omitted. (5) Date and Time and Place of Bid Opening: October 20, Reiwa 8, 10:00 Kanto Regional Development Bureau, Capital National Highway Office, Accounting Division, 4. Other (1) Language and Currency to be used in contract procedures: Japanese and Japanese currency only. (2) Bid bond and contract deposit: Exempted. (3) Requirements for bidders: ① Those wishing to participate via the electronic procurement system must submit certificates, etc. by the deadline in 3(3)① to the URL indicated in 3(1). ② Those wishing to participate via paper bidding must submit the necessary certificates, etc. by the deadline in 3(3)① to the location indicated in 3(1). - 4 - ③ If the sub-contracting officer makes an inquiry regarding the content of the certificates, etc. by the day before the bid opening, the bidder must provide an explanation. (4) Invalid Bids: Bids submitted by persons who do not have the competitive bidding qualifications stated in this notice, bids with false statements in the certificates, etc., bids that violate the conditions for bidding, and bids without a signature (or without the names and contact information of the responsible person and the person in charge when the seal is omitted) shall be invalid. (Refer to the tender documentation, Kanto Regional Development Bureau Competitive Contract Bidding Rules, and Notes on General Competitive Bidding (Electronic Procurement System).) (5) Requirement for Contract Creation: Required. This item is for which the exchange of documents related to contract procedures is conducted via the electronic procurement system. If it is difficult to use the electronic procurement system, the paper contract method may be substituted with the consent of the contracting party. (6) Method of Determining Successful Bidder: The bidder who submits the lowest valid bid within the limit of the estimated price prepared based on Article 79 of the Order for the Execution of Budget, Revenue and Expenditure and Auditing shall be the successful bidder. (7) Negotiation during procedures: None. (8) For details, refer to the tender documentation.