Background
Vennesla municipality needs to renew the existing agreement for electrician services and electrical materials. The municipality has some in-house electrical expertise, but it does not cover the total need for ongoing assignments, acute incidents, emergency preparedness, and assignments requiring special professional expertise.
The purpose of the procurement is to ensure the municipality's predictable access to external assistance for work in municipal buildings and on technical installations. The framework agreement shall contribute to ensuring that necessary work can be carried out with the right capacity, availability, and quality, while also providing the municipality with flexibility during peak workloads, absences, and operational critical situations.
The procurement shall also cover the municipality's need for electrical materials, both as part of the service delivery and for separate purchases when appropriate.
The framework agreement shall cover the municipality's ongoing need for electrical services, including work that cannot be performed in-house due to regulatory or capacity reasons. The agreement shall contribute to the sound, efficient, and safe operation, maintenance, and development of the municipality's buildings, facilities, and technical installations.
Description of the assignment
The procurement concerns the establishment of a framework agreement for the supply of electrician services and electrical materials to Vennesla municipality. The delivery includes work in the municipality's building stock and on technical installations, including service work, troubleshooting, repairs, minor and major assignments, as well as assistance with acute and operationally critical incidents.
The supplier shall be able to provide qualified professional personnel with relevant expertise for assignments ordered under the agreement. A delivery is sought that provides the municipality with access to the necessary capacity, rapid response for urgent assignments, and appropriate coordination with the municipality's internal operations personnel.
The unit for Building Management will primarily use the agreement, but the framework agreement shall also cover the needs of the Unit for Parks and Technical Services. The supplier must therefore be able to perform work on technical installations and facilities, including water and sewage systems, pump stations, and other critical infrastructure. Expertise in both high-voltage and low-voltage installations is assumed.
The framework agreement shall also include the supply of electrical materials in connection with completed assignments, and shall additionally be available for separate purchases of such materials where the municipality deems it appropriate. The delivery shall support the need for quality, traceability, and documentation in the execution of the assignments.
The framework agreement covers the performance of electrician services and the supply of electrical materials necessary for the completion of the assignments. This may include, but is not limited to, installation, maintenance, troubleshooting, repair, and replacement of electrical systems, components, panels, cables, lighting, control systems, and other associated electrical equipment.
A parallel framework agreement will be entered into with three suppliers. For service orders with an estimated value of up to NOK 300,000 excluding VAT, the assignment will be awarded based on the suppliers' ranking in the framework agreement. For assignments with an estimated value exceeding NOK 300,000 excluding VAT, a mini-competition will be held among the framework agreement suppliers in accordance with the agreement's provisions. Individual assignments/orders are governed by NS 8406 Simplified Norwegian Building and Construction Contract.
The framework agreement can also be used for separate purchases of electrical materials. Orders solely for electrical materials shall always be placed according to the suppliers' ranking in the framework agreement, regardless of contract value.
The contracting authority is not obligated to use the framework agreement for the procurement of electrical materials and may, if necessary, cover its needs through other existing agreements or procurement schemes. The framework agreement does not imply any exclusivity or purchase obligation for the contracting authority regarding the procurement of electrical materials.
The scope also includes associated consulting, inspection, testing, documentation, and commissioning where necessary for the completion of the assignment.
Pricing of materials
The tenderer shall state a fixed markup percentage on the net purchase price for materials.
Net purchase price means the supplier's verifiable purchase price after deduction of all discounts, bonus schemes, and other price reductions obtained by the supplier from the manufacturer or wholesaler.
The markup percentage shall include the supplier's profit and other costs associated with the procurement and handling of materials.
Invoiced material price shall be calculated according to the following formula:
Net purchase price × offered markup percentage = invoiced material price
The contracting authority may request documentation of the net purchase price during the contract period.
Pricing of services
The tenderer shall state the hourly rate for personnel offered under the framework agreement.
Hourly rates shall include all costs associated with the performance of the work, including wages, social costs, administration, tools, hand tools, profit, and other costs necessary to complete the assignment.
Travel and driving time within Vennesla municipality shall be included in the hourly rate and are not compensated separately.
Prices shall be stated excluding value-added tax.
Contracting authority: Vennesla kommune
Place of delivery: Agder
Estimated value: 16,000,000 NOK
Also published on TED (EU threshold)
