Framework agreement for occupational health services

Background Avfall Sør AS, Avfall Sør Husholdning AS, and Avfall Sør Næring AS (hereinafter collectively referred to as "Client") will enter into a new framework agreement for occupational health services as their current agreement expires. The companies have a total of approximately 100 employees in administrative and operational functions. The supplier must be able to provide services to all companies covered by the agreement. The procurement shall ensure that the Client has access to necessary occupational health services to meet legal requirements and support preventive HSE (Health, Safety, and Environment) work. In case of serious/acute incidents, the Client will need to meet with the supplier within 1 hour. Either by the Client traveling to the supplier, or the supplier meeting at one of our locations. The Client has recycling stations, waste management facilities, and administration in Kristiansand and Vennesla municipalities. This includes office and operational workplaces with exposure to biological, chemical, ergonomic, and physical risk factors. Description of the assignment The procurement concerns the delivery of occupational health services to the Client through a framework agreement. The delivery shall be able to include both strategic and operational assistance to the organization's work with HSE, working environment, and prevention of work-related illness and injury. The occupational health service shall be able to assist with preventive HSE support, working environment assessments, risk assessments, relevant measurements, health checks, health surveillance, workplace assessments, training, and advice to managers and employees. The delivery shall also include follow-up for sick leave, dialogue meetings, and assistance after work accidents, incidents, or other acute situations. The supplier shall support the HR and HSE departments and participate in the Working Environment Committee (AMU). The Client plans to conduct periodic health checks, generally every three years (the next health check is planned for 2027), or with the frequency required by laws and regulations or professional recommendations. The supplier shall describe the scope, content, and execution of the proposed health checks in their offer. The assignment requires that the Supplier can deliver services in various professional fields through a coordinated, interdisciplinary approach. The Client needs a dedicated contact person, structured cooperation with HR, HSE, and AMU, as well as reporting that provides clear recommendations and a basis for follow-up of measures. An occupational health service that is professionally updated, accessible, solution-oriented, and can combine planned follow-up with rapid assistance for urgent and emergency needs is sought. Client's locations: Mjåvann recycling station, Mjåvannsvegen 46, 4628 Kristiansand Støleheia waste management facility, Stølevegen 22, 4715 Øvrebø Sørlandsparken recycling station, Sydinga 31, 4636 Kristiansand Lager Dalane, Dalaneveien 41, 4618 Kristiansand Kjøita - administration, Kjøita 18, 4630 Kristiansand Option for courses The Client has requested an option price for courses in the V3 Price Schedule. The Client wants prices for first aid courses and HSE courses but reserves the right to purchase these courses from other suppliers. Data processing agreement If the delivery involves the Supplier processing personal data on behalf of the Client, a data processing agreement must be completed and signed before processing begins. Presentation meeting. The Client plans to hold presentation meetings with all suppliers on Wednesday, November 18, 2026. Suppliers are asked to save this date. After receiving the offers, the Client will assess whether negotiations are necessary. The Client reserves the right to conduct negotiations if deemed appropriate, or to award the contract based on the submitted offers without negotiations. Suppliers are therefore encouraged to submit their best offer by the deadline. Presentation meetings will be held, regardless of whether negotiations are conducted or not. The presentation meeting will be used to elaborate on the supplier's proposed solution and execution of the assignment. The presentation shall be based on the submitted offer. All suppliers will be given the same time frame and overall theme for the presentation. Client: Avfall Sør AS Delivery location: Agder Estimated value: 1,400,000 NOK