RBGE - Bespoke and specialist exhibition display production design & fitout services
About This Opportunity
This is a supplies contract in the construction and civil works and culture and heritage sectors, with a focus on Buildings and Museums. Located in United Kingdom, Europe, this opportunity is open to firms and consortiums, with an estimated budget of GBP 385,000. Proposals must be submitted before July 7, 2026.
Published through Public Contracts Scotland, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for the supply of goods in the construction and civil works sector. Supply contracts typically require bidders to demonstrate product compliance with technical specifications, delivery capacity, and relevant certifications. Interested parties should review the full documentation on the original source before submitting their proposal.
Description
RBGE would like to commission a specialist exhibition fit-out contractor to work with us to deliver the production design, build and installation of interpretative displays for the Palm Houses.
RBGE would like to commission a specialist exhibition fit-out contractor to work with us to deliver the production design, build and installation of interpretative displays for the Palm Houses. The successful fit-out contractor must propose and then lead a multidisciplinary design team who can provide the following activities, but not limited to (to read in conjunction with the full Scope of Services in the ITT):
1. Principal designer duties
2. Production design
3. Production management including budget and programme working with the project manager
4. Fabrication of exhibition structures
5. Scenic model making
6. Small scale mechanical & electromechanical interactives
7. Electrical design and install (specific to the exhibition units only, exhibition lighting by others)
8. Structural advice and implementation
9. Graphic production (design by others)
10. AV software design & development
11. AV hardware supply & commissioning
12. Main contractor duties
13. Site mobilisation
14. Installation of exhibition elements
15. Managing and mitigating health & safety including RAMS
Not all scope has to be delivered in-house, but the successful contractor must be able to clearly demonstrate previous experience of successfully forming and managing a multidisciplinary design team to deliver successful projects of similar scale and nature.
RBGE will supply the following to the successful contractor:
- Design intent drawings for all exhibitions elements, including dimensions, location, material and content specification.
- Exhibition data sheets for all exhibits, including AV exhibits
- Graphic design and artwork files setup to dimensions from drawings supplied by the successful contractor.
- Video and image assets for the AV software developer to use in the delivery of their works.
- Any real artefacts for use in the displays
Data provenance
This notice is sourced from Public Contracts Scotland and was originally published on June 4, 2026. Last refreshed 5 days ago. BidsFactory mirrors official procurement notices and links back to the source for full legal text.
About Royal Botanic Garden Edinburgh
Royal Botanic Garden Edinburgh has issued 35 procurement notices on BidsFactory, including 12 currently open and 23 awarded contracts. Activity concentrates in Information & Communication Technology, Finance & Banking, and Culture, Heritage & Tourism. All notices are published for United Kingdom. Notices are distributed via Public Contracts Scotland and UK FTS - Find a Tender Service. Most recent publication: June 4, 2026.
Frequently asked questions about this tender
How can I submit a bid?
Visit Public Contracts Scotland to access the full notice, required documents, and submission instructions provided by the contracting authority.
When does this tender close?
The submission deadline is July 7, 2026. You have 13 days left to prepare and submit your proposal to the contracting authority.
Who is the contracting authority?
This notice was issued by Royal Botanic Garden Edinburgh in United Kingdom. The authority is responsible for evaluating bids, awarding the contract, and managing performance.
What type of contract is this?
This is a Supplies contract in the Construction & Civil Works sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.
What is the estimated budget?
The estimated contract value is Up to £385,000. Bidders should ensure their proposals are consistent with this range and account for any local taxes and contract execution costs.
Where will the contract be performed?
The contract is for delivery in United Kingdom. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.
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