Renewal of ZOOM licenses 2026@EPFL

This tender concerns the renewal of Zoom licenses to ensure the continued provision of Zoom services to EPFL users throughout the contract period. The specifications document includes an estimated number of required licenses, which are strictly indicative and do not commit EPFL to a mandatory purchase volume. The Zoom solution is utilized across several key areas within EPFL. In education, it supports the recording and distribution of course content, live streaming of lectures (including large-scale webinars up to 5000 participants), group project meetings, thesis defense sessions, and the creation of Zoom sessions directly from the Moodle platform. For collaboration, Zoom facilitates remote meetings accessible via laptops or smartphones, as well as hybrid meetings in Cisco or ZoomRooms-equipped spaces. The platform is also essential for hosting conferences and webinars. Furthermore, for event management, particularly with the use of the 5000-participant webinar license, Zoom is employed for large-audience events such as Town Halls and LEX consultations, targeting the entire EPFL community. It also supports various internal and external events, meetings, and conferences, often managed by Mediacom or other departments. The primary objective is to maintain seamless access to these vital communication and collaboration tools for the EPFL community.

This is a supplies contract in the information and communication technology, education and training and media and communication sectors. Located in Switzerland, Europe, this opportunity is open to firms and consortiums.

Published through TED - Tenders Electronic Daily (EU), a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for the supply of goods in the information and communication technology sector. Supply contracts typically require bidders to demonstrate product compliance with technical specifications, delivery capacity, and relevant certifications. This contract has already been awarded. The information is published for transparency and market intelligence purposes.