Request for Expression of Interest: Administrative Assistant

HEALTH SECURITY PROGRAM IN WEST AND CENTRAL AFRICA - HeSP (P179078) ****** REQUEST FOR EXPRESSIONS OF INTEREST ****** Reference No.: BF-WAHO-BF-422874-CS-INDV POSITION TITLE: ADMINISTRATIVE ASSISTANT 1- Introduction The West African Health Organization (WAHO) is the specialized health institution of the Economic Community of West African States (ECOWAS). Its mandate is to provide high-quality healthcare to the populations of the subregion. Communicable and non-communicable diseases are the leading causes of morbidity and mortality in the region; conse- quently, disease control and epidemic prevention are among the priorities of ECOWAS Member States and constitute a core focus of WAHO activities. To support WAHO and countries in the region in addressing the burden of communicable and non- communicable diseases, the World Bank has financed the implementation of the Health Security Pro- gram for West and Central Africa under the Multiphase Programmatic Approach (HeSP). HeSP comprises five components: 1. Prevention of health emergencies; 2. Detection of health emergencies; 3. Response to health emergencies; 4. Program management and capacity building; and 5. Contingent Emergency Response Component (CERC). HeSP is a multiphase program that began in 2024 in the following three countries: - Cabo Verde - Guinea and - Liberia, and WAHO. In 2025, Nigeria and four Central African countries joined the program: Cameroon, Congo, the Central African Republic, and Chad. WAHO plays a coordinating role for West African countries, while CEMAC coordinates the Central African countries. In addition, the World Organisation for Animal Health (WOAH) is the main partner responsible for the program’s animal health activities. As part of the implementation of this program, WAHO seeks to recruit a qualified and experienced Administrative Assistant. 2- Description des services 1 Zone Franche de la Biotechnologie, des Technologies de l’Information et de la Communication, Site A Autoroute Abidjan-Lagos, Nord de Grand-Bassam www.wahooas.orgThe Administrative Assistant will play a key role in the efficient operation of the project unit by organ- izing the administrative operations and procedures essential to the smooth implementation of project activities. He/she will manage the schedules of all project coordinators, ensure proper record-keeping, and facilitate effective communication and correspondence to ensure the smooth functioning of the of- fice. In this regard, he/she must be highly available and responsive to both internal and external requests. 3- Fonctions et responsabilités : • Coordinate the activities of the project unit office and allocate tasks and assignments to ensure efficient service delivery; • Provide administrative support for the efficient operation of the project unit office; • Effectively organize office operations and procedures; • Liaise with other departments to ensure the smooth operation of the office; • Schedule appointments and make reservations for project coordinators; • Manage incoming and outgoing correspondence as well as all documentation; • Develop and maintain an effective and efficient electronic and manual filing system; • Ensure the security, integrity, and confidentiality of information; • Implement innovative office management techniques to improve operational efficiency; • Handle inquiries and visitor reports; • Provide support to the entire Project Management Unit team; • Provide general assistance to visitors; 4- Documents à fournir WAHO now invites eligible Individual Consultants (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they possess the rel- evant qualifications and experience to perform the Services. Interested Consultants are invited to submit an application package comprising:  An expression of interest letter addressed to the Director General of WAHO, with the position title stated in the subject line;  A recent, dated and signed Curriculum Vitae (CV) highlighting qualifications, training, relevant professional experience, including the names of projects/employers and donors, as well as the candidate’s skills and suitability for the assignment;  A copy of the relevant degree(s);  Copies of certificates/attestations of service or employment certificates substantiating the candi- date’s professional experience as stated in the CV. 5- Qualifications, expériences et compétences • Bachelor’s degree or equivalent in secretarial studies or administration from a recognized higher education institution. • At least six (6) years of experience in secretarial services and administrative management, includ- ing at least three (3) years within a regional or international organization. • Knowledge of relevant software and Enterprise Content Management (ECM) systems, as well as correspondence-related procedures, guidelines and processes for preparing and using administra- tive documents and templates; •