Tenders/REQUEST FOR QUOTATION: No. RFQ/CAI/014/2026 FOR THE SUPPLY, DELIVERY AND INSTALLATION OF IT items including interpretation equipment

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REQUEST FOR QUOTATION: No. RFQ/CAI/014/2026 FOR THE SUPPLY, DELIVERY AND INSTALLATION OF IT items including interpretation equipment

UNHCR

Published: Nov 1, 2026

Updated: Nov 1, 2026

Source: UNGM - United Nations Global Marketplace

About This Opportunity

UNHCR - Request for quotation

This is a supplies contract in the information and communication technology, Migration and media and communication sectors, with a focus on Refugee Assistance and Translation. Located in Egypt, Africa, this opportunity is open to firms and consortiums.

Published through UNGM - United Nations Global Marketplace, part of the United Nations system, which follows UN procurement standards. UN-funded opportunities are typically open to vendors registered in the UN Global Marketplace for the supply of goods in the information and communication technology sector. Supply contracts typically require bidders to demonstrate product compliance with technical specifications, delivery capacity, and relevant certifications. Interested parties should review the full documentation on the original source before submitting their proposal.

Description

Agency: UNHCR | Reference: . RFQ/CAI/014/2026 | Type: Request for quotation DATE: 28/10/2026REQUEST FOR QUOTATION: No. RFQ/CAI/014/2026FOR THE SUPPLY, DELIVERY AND INSTALLATION OF IT items including interpretation equipmentQUOTATION TO BE RECEIVED BY: Tuesday 10 November 2026 by 23:59 Hrs (Egypt time)INTRODUCTION TO UNHCRThe Office of the United Nations High Commissioner for Refugees (UNHCR) was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It also has a mandate to help stateless people.REQUIREMENTSThe Office of the United Nations High Commissioner for Refugees (UNHCR) in Egypt would like to invite qualified bidders to make offers for the Supply, Delivery and Installation of IT items, including interpretation equipment, to UNHCR. As per the following specs:•Description:IT items including interpretation equipment•Specifications:as indicated in Annex A (offered items must meet or exceed Annex A for each item)•Quantity:as indicated in Annex A and Annex B•Delivery Terms:DAP, delivered to the LAWIO premises in New Cairo, Egypt (full address stated in the Purchase Order).•Delivery and installation period:within 30 calendar days from the date of the Purchase Order. The price must include supply, delivery, installation, configuration, testing and handover to UNHCR in each room. UNHCR will confirm to the supplier when each room is ready for installation.•Warranty:minimum 12 months on all items, covering parts and labour, from the date of acceptance by UNHCR.Please find attached inAnnex Amore information about the items required (Technical specifications).Offered items must meet or exceed Annex A for each item. Taking into account the availability of items in the local market, where the exact specification is not available, equivalent items with higher specifications are accepted, provided that they meet the intended operational requirements and do not compromise the functionality requested by LAWIO/MoD. Items with lower specifications than Annex A are not accepted. Bidders must state the offered brand and model for each line in Annex B.Quantities may vary according to operational requirements (see Bid Acceptance below).REQUEST FOR CLARIFICATIONS:Bidders are required to submit any request for clarification or any questions in respect of this RFQ by e-mail to ARECASUP@UNHCR.ORG The deadline for receipt of questions is 3 November 2026 by 23:59 Egypt time.Bidders are requested to keep all questions concise. UNHCR will copy any reply to a question to all other invited suppliers. All the emails sent requesting clarification MUST have the following Subject line:Email subject: RFQ/CAI/014/2026 [QUERY]UNHCR reserves the right NOT TO REPLY to emails which have no “Query” mark in the email Subject line.RFQ SUBMISSION:We would appreciate receiving your quotation on or before Tuesday 10 November 2026 – 23:59:00 hrs (Egypt time) by email in PDF formatTO arecasup@unhcr.orgfailing to do so may result in disqualification of your offer and markedINVALID.Please be aware of the fact that the e-mail policy employed by UNHCR limits the size of attachments to a maximum of 20 Mb so it may be necessary to send more than one e-mail for the whole submission.Please indicate in the e-mail subject field:- RFQ Reference: RFQ/CAI/014/2026- Name of your firm- Number of e-mails that are sent (example: 1/2, 2/2)Your quotation must be valid for at least120 daysfrom the closing date. The standard payment terms ofUNHCR is net 30 daysupon satisfactory delivery and installation of the goods and acceptance thereof by UNHCR.If your company is already registered with UNHCR, please submit an empty Vendor Registration Form clearly indicating your UNHCR vendor ID. If not, you should complete, sign and submit theVendor Registration Form “Annex C”.Please find attached in“Annex D” the UNHCR’s General Conditions of Contracts for the Provision of Goods.You must clearly indicate in your quotation if you accept them.Please find attached in“Annex E” the UN Supplier Code of Conduct, please note that submitting an offer is deemed as full acceptance of UN Supplier Code of Conduct.Please find attached in“Annex F” the “Confirmation on Vendor Sanctions”that you should complete, sign and stamp.Your offer shall be prepared in English and or Arabic. In case of error in the total, UNIT price will be considered for calculation.Please submit your offer using the Annexes provided. Offers not conforming to the requested formats may not be taken into consideration. Your offer should include all taxes and duties, with VAT shown separately.Offer: To be conducted via the attached financial formAnnex B – Financial Form (IT items including interpretation equipment)Currency:this RFQ is open only to suppliers registered in Egypt, as requested by LAWIO. Offers must be in Egyptian Pounds (EGP).Unit Cost:un DOCUMENTS AND LINKS: • annex-g-guidelines-for-unhcr-suppliers-how-to-use-the-supplier-portal.pdf: https://www.ungm.org/Public/Notice/DownloadDocument?noticeId=320743&documentId=2132078 • annex-d-unhcr-general-conditions-contract-services.pdf: https://www.ungm.org/Public/Notice/DownloadDocument?noticeId=320743&documentId=2132079 • annex-e-un-supplier-code-of-conduct.pdf: https://www.ungm.org/Public/Notice/DownloadDocument?noticeId=320743&documentId=2132080 • annex-c-vendor-registration-form-sept-2023-version.pdf: https://www.ungm.org/Public/Notice/DownloadDocument?noticeId=320743&documentId=2132081 • Annex_B_Financial_Form_RFQ_CAI_014_2026_REV1.xlsx: https://www.ungm.org/Public/Notice/DownloadDocument?noticeId=320743&documentId=2132097 • Annex_A_Technical_specifications_RFQ_CAI_014_2026_REV1.docx: https://www.ungm.org/Public/Notice/DownloadDocument?noticeId=320743&documentId=2132098 • RFQ_CAI_014_2026_-_IT_items_incl_interpretation_equipment_FINAL.pdf: https://www.ungm.org/Public/Notice/DownloadDocument?noticeId=320743&documentId=2132099 CONTACT: • Email: ARECASUP@UNHCR.ORG

Data provenance

This notice is sourced from UNGM - United Nations Global Marketplace and was originally published on November 1, 2026. Last refreshed 3 days ago. BidsFactory mirrors official procurement notices and links back to the source for full legal text.

About UNHCR

UNHCR has issued 622 procurement notices on BidsFactory, including 43 currently open and 0 awarded contracts. Activity concentrates in General Supplies & Services, Information & Communication Technology, and Transport & Logistics. Tenders span 10 countries including Senegal, Japan, and Venezuela. Notices are distributed via UNGM - United Nations Global Marketplace. Most recent publication: November 4, 2026.

Frequently asked questions about this tender

Where will the contract be performed?

The contract is for delivery in Egypt. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.

How can I submit a bid?

Visit UNGM - United Nations Global Marketplace to access the full notice, required documents, and submission instructions provided by the contracting authority.

Who is the contracting authority?

This notice was issued by UNHCR in Egypt. The authority is responsible for evaluating bids, awarding the contract, and managing performance.

What type of contract is this?

This is a Supplies contract in the Information & Communication Technology sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.