RFI: Media Preservation and Processing Solution
About This Opportunity
Procurement notice from Yleisradio Oy (Finland, governance & public sector): Media Preservation and Processing Solution. Submission deadline Oct 2026.
This is a supplies contract in the governance and public administration sector. Located in Finland, Europe, this opportunity is open to firms and consortiums. Proposals must be submitted before October 26, 2026.
Published through Hilma Finland, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for the supply of goods in the governance and public administration sector. Supply contracts typically require bidders to demonstrate product compliance with technical specifications, delivery capacity, and relevant certifications. This is an advance notice — the formal tender is expected to be published shortly. Interested parties can use this time to prepare documentation and identify potential partners.
Description
RFI: Media Preservation and Processing Solution INVITATION TO MARKERT DIALOGUE
With this RFI Yle invites interested suppliers to participate in the market dialogue held prior publishing the call for tenders (RFQ or RFP).
In this RFI, Yle is looking to identify the solutions available in the market that could meet Yle’s needs. In the RFI process, Yle may schedule meetings with a few chosen suppliers.
Yle is preparing a public procurement concerning a solution for media management, archiving, preservation and security.
SHORT DESCRIPTION OF THE PROCUREMENT
The planned procurement concerns a comprehensive solution for:
* Long-term Preservation: Archiving and preserving media assets for the long term.
* Asset Management and Security: Securely managing, storing, and enabling the retrieval of media assets.
* Lifecycle and Metadata Management: Managing the content lifecycle and associated metadata.
* System Integration: Seamlessly integrating with existing production and content management systems.
* Data Integrity: Guaranteeing data availability, security, and compliance.
You can also propose a solution that partly fits our procurement.
The procurement is described in detail in the appendices of this RFI.
HOW TO PARTICIPATE?
Interested suppliers are invited to take part in the market dialogue by sending the response by email to tarjoukset.yle(at)yle.fi at latest by 5th of June 2026. In case you have any questions, please don’t hesitate to contact us. We look forward to your replies. We will review them as soon as they are received.
Please include a description or additional appendices covering the following topics in your response:
1) Description of the solution you provide, including a description of which key features are included in your solution
a. Description of the proposed solution
b. Deployment models (cloud, on-premise, hybrid)
c. Scalability and performance capabilities
d. Metadata management and search capabilities
2) A short company presentation, including the size of the company in terms of revenue and number of employees.
3) Reference architecture view
a. Integration Capabilities, APIs and integration methods
4) Experience with media production ecosystems
5) Description of your cyber security policies and continuity planning
a. Data security measures (encryption, access control, auditing)
b. Compliance with relevant regulations (e.g., GDPR)
c. Certifications and standards
6) Delivery and Readiness
a. Typical implementation timelines
b. Migration approach and tooling
c. Resource requirements from the customer
Also we kindly ask you to answer questions in Appendix 3 Questions: Media Preservation and Processing Solution
We invite an open discussion and would appreciate your vision for building a solution. Please include different alternatives, any other possibilities, or any potential risks that might interfere with our vision.
Yle may invite selected suppliers to bilateral meetings during weeks 21–25/2026. We’ll thrive to send the invitations by early June 2026 at the latest.
Appendices
RFI, Media storage solution for archiving, preservation, and security
Appendix 1 Architecture: Media Preservation and Processing Solution
Appendix 2 Use cases: Media Preservation and Processing Solution
Appendix 3 Questions: Media Preservation and Processing Solution,
Lot 1: RFI: Media Preservation and Processing Solution
INVITATION TO MARKERT DIALOGUE
With this RFI Yle invites interested suppliers to participate in the market dialogue held prior publishing the call for tenders (RFQ or RFP).
In this RFI, Yle is looking to identify the solutions available in the market that could meet Yle’s needs. In the RFI process, Yle may schedule meetings with a few chosen suppliers.
Yle is preparing a public procurement concerning a solution for media management, archiving, preservation and security.
SHORT DESCRIPTION OF THE PROCUREMENT
The planned procurement concerns a comprehensive solution for:
* Long-term Preservation: Archiving and preserving media assets for the long term.
* Asset Management and Security: Securely managing, storing, and enabling the retrieval of media assets.
* Lifecycle and Metadata Management: Managing the content lifecycle and associated metadata.
* System Integration: Seamlessly integrating with existing production and content management systems.
* Data Integrity: Guaranteeing data availability, security, and compliance.
You can also propose a solution that partly fits our procurement.
The procurement is described in detail in the appendices of this RFI.
HOW TO PARTICIPATE?
Interested suppliers are invited to take part in the market dialogue by sending the response by email to tarjoukset.yle(at)yle.fi at latest by 5th of June 2026. In case you have any questions, please don’t hesitate to contact us. We look forward to your replies. We will review them as soon as they are received.
Please include a description or additional appendices covering the following topics in your response:
1) Description of the solution you provide, including a description of which key features are included in your solution
a. Description of the proposed solution
b. Deployment models (cloud, on-premise, hybrid)
c. Scalability and performance capabilities
d. Metadata management and search capabilities
2) A short company presentation, including the size of the company in terms of revenue and number of employees.
3) Reference architecture view
a. Integration Capabilities, APIs and integration methods
4) Experience with media production ecosystems
5) Description of your cyber security policies and continuity planning
a. Data security measures (encryption, access control, auditing)
b. Compliance with relevant regulations (e.g., GDPR)
c. Certifications and standards
6) Delivery and Readiness
a. Typical implementation timelines
b. Migration approach and tooling
c. Resource requirements from the customer
Also we kindly ask you to answer questions in Appendix 3 Questions: Media Preservation and Processing Solution
We invite an open discussion and would appreciate your vision for building a solution. Please include different alternatives, any other possibilities, or any potential risks that might interfere with our vision.
Yle may invite selected suppliers to bilateral meetings during weeks 21–25/2026. We’ll thrive to send the invitations by early June 2026 at the latest.
Appendices
RFI, Media storage solution for archiving, preservation, and security
Appendix 1 Architecture: Media Preservation and Processing Solution
Appendix 2 Use cases: Media Preservation and Processing Solution
Appendix 3 Questions: Media Preservation and Processing Solution
CPV: 48600000 72200000 72250000
Organisation: Yleisradio Oy
Documents: https://tarjouspalvelu.fi/yleisradiooy?id=610995&tpk=bf217179-7760-48d6-ae08-4aff9449cb4b
Data provenance
This notice is sourced from Hilma Finland and was originally published on April 26, 2026. Last refreshed 16 days ago. BidsFactory mirrors official procurement notices and links back to the source for full legal text.
About Yleisradio Oy
Yleisradio Oy has issued 53 procurement notices on BidsFactory, including 7 currently open and 19 awarded contracts. Activity concentrates in Information & Communication Technology, General Supplies & Services, and Governance & Public Administration. All notices are published for Finland. Notices are distributed via Hilma Finland and TED - Tenders Electronic Daily (EU). Most recent publication: June 26, 2026.
Frequently asked questions about this tender
Where will the contract be performed?
The contract is for delivery in Finland. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.
How can I submit a bid?
Visit Hilma Finland to access the full notice, required documents, and submission instructions provided by the contracting authority.
When does this tender close?
The submission deadline is October 26, 2026. You have 118 days left to prepare and submit your proposal to the contracting authority.
Who is the contracting authority?
This notice was issued by Yleisradio Oy in Finland. The authority is responsible for evaluating bids, awarding the contract, and managing performance.
What type of contract is this?
This is a Supplies contract in the Governance & Public Administration sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.
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