RFP 02-1214-26 Pre-Audit and Accounting Services from Certified Public Accounting Firms for the City of Williamsburg

PROJECT DESCRIPTION The City is seeking proposals from qualified Certified Public Accounting firms with experience with local governments in Virginia to assist with certain pre-audit and accounting services for the City’s funds and pre-audit and accounting services for HTRFA. The scope of this project does not include WRHA or any of the other fiduciary funds. Experience with Tyler EERP and DebtBook is strongly preferred but not required. SCOPE OF WORKThe services to be provided include the following; however, additional services may be added upon mutual agreement.City’s FundsRequired Scope for FY2026• Preparation of FY2026 lease and Subscription-Based Information Technology Arrangements (SBITA) journal entries and updates to the related notes to the financial statements using DebtBook, to include uploading and updating information in DebtBook, analyzing the resulting journal entries and notes and assisting with corrections, as necessary• Assistance with implementing GASBS 103o “Assistance” includes recasting the impacted sections of the City’s FY2025 ACFR in accordance with the requirements of GASBS 103 and providing a crosswalk and other guidance for the City’s use for preparing the FY2026 ACFRo “Assistance” also includes preparing and/or reviewing the impacted sections of the FY2026 ACFR draft for compliance with GASBS 103• Assistance with implementing GASBS 104o “Assistance” includes recasting the City’s FY2025 capital asset, lease, and SBITA information in accordance with the requirements of GASBS 104 and providing a crosswalk and other guidance for the City’s use for preparing the FY2026 ACFR• Preparation of certain statistical tables, including demographic and economic statistics, principal employers, operating indicators, and capital asset statistics.Optional Scope for FY2026• Review the City’s deferred Personal Property Tax Relief Act (PPTRA) balance and the City’s methodology for computing this balance and assist with validating or correcting the balance and methodology• Assistance with preparing and/or reviewing pension and OPEB entries, to include workpapers that can be used by the City in the future• Assistance with updating the notes to the financial statements related to pension and OPEB• Review of Real and Personal Property Tax Levies and Collections statistical table and assist with breaking out Real Property and Tangible Personal Property• Assistance with the preparation of sections of the City’s ACFR, to include workpapers that can be used by the City in the future:o Government-wide Statement of Net Position and Statement of Activitieso Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net PositionOther assistance to prepare for the FY2026 external audit may be agreed upon during engagement planning.HTRFA Required Scope for FY2026• Preparation of FY2026 lease and SBITA entries and related notes to the financial statements• Assistance with preparation of fair value journal entries for FY2026• Assistance with implementing GASBS 103o “Assistance” includes recasting HTRFA’s standalone basic financial statements and MD&A from FY2025 and providing a crosswalk for use by staff• Assistance with implementing GASBS 104• Assistance with recording capital assets• Assistance with preparation of HTRFA’s FY2026 standalone basic financial statementsOther assistance to prepare for the FY2026 external audit, to be agreed upon during engagement planning Solicitation type: Request for Proposals (RFP) Contracting authority: City of Williamsburg Work location: City of Williamsburg