[Electronic Bidding] [Electronic Contract] Purchase of Particle Counter for RFQ-TS

[Electronic Bidding] [Electronic Contract] Purchase of Particle Counter for RFQ-TS The following is announced for general competitive bidding. 1. Qualifications for Participation in Competitive Bidding (1) Not falling under the provisions of Articles 70 and 71 of the Cabinet Order concerning Budget, Expenditure, and Accounting. (3) Other qualifications for participation in competitive bidding (as per separate sheet). 2. Bid Submission Deadline 3. Mail of Bid Forms 4. Other Details are provided in the "Bidding Explanation Document". October 14, Reiwa 8 (2026), 4:00 PM Not accepted *Electronic Bidding Portal Site: http://www.jaea.go.jp/02/e-compe/index.html Special Contract Clauses: None Place where terms are displayed: Organization's website (Basic Matters Concerning Procurement Contracts) or with the contracting officer. Bid Security: Exempt Contracting Officer: Ryota Nakajima, Business Contract Section 1, Financial Affairs and Contract Department (External: 070-1370-7659, Internal: 803-41037, Email: nakajima.ryota@jaea.go.jp) (2) Must be classified in grade "A", "B", "C", or "D" for "Sales of Goods" in the current fiscal year, either in the national competitive bidding qualifications (Unified for All Ministries and Agencies) or the competitive bidding qualifications of the Japan Atomic Energy Agency. Those who have not undergone qualification examination must undergo it before bid opening and be recognized as qualified. Contract Period (Delivery Deadline): February 26, Reiwa 9 (2027) Delivery (Implementation) Place: Linac Building, High Intensity Proton Accelerator Facility Contract Clauses: Sales Contract Clauses Bid Deadline and Place: October 14, Reiwa 8 (2026), 4:00 PM, via the electronic bidding system. Bid Opening Date and Time and Place: October 14, Reiwa 8 (2026), 4:00 PM, via the electronic bidding system. Method of Distribution of Bidding Explanation Document: Organization's website (Bidding Information, etc.) or with the contracting officer. Distribution Deadline: September 9, Reiwa 8 (2026). Bidding Explanation Meeting: None. Item Name: Purchase of Particle Counter for RFQ-TS Quantity: 1 set Bidding Method: (1) Total price. (2) This project will be conducted via electronic bidding for submission of documents and bidding. Contract Management Number: 0802C03119 GENERAL COMPETITIVE BIDDING ANNOUNCEMENT August 19, Reiwa 8 (2026) Naoya Matsumoto, Director of Financial Affairs and Contract Department, Japan Atomic Energy Agency The qualifications and requirements for participation in this bid are as follows: *Before participating in competitive bidding, you must submit a "Power of Attorney/Seal Registration Form" and "Bank Transfer Request Form", etc. Please submit them as follows: https://www.jaea.go.jp/for_company/supply/format/a02.html Required Qualifications and Technical Requirements: (1) Not falling under the provisions of Articles 70 and 71 of the Cabinet Order concerning Budget, Expenditure, and Accounting. (2) Must be classified in grade "A", "B", "C", or "D" for "Sales of Goods" in the current fiscal year, either in the national competitive bidding qualifications (Unified for All Ministries and Agencies*) or the competitive bidding qualifications of the Japan Atomic Energy Agency. Those who have not undergone qualification examination must undergo it before bid opening and be recognized as qualified. (3) Not currently under suspension of transaction measures from this institution. (4) Not a party that has been requested by the police authorities to be excluded from procurement contracts for construction work, surveying, manufacturing of goods, provision of services, etc., as a business operator substantially controlled by a yakuza member or equivalent, and for whom such situation continues. Bid Participation Qualification Requirements, etc. Purchase of Particle Counter for RFQ-TS SPECIFICATIONS Table of Contents 1. Item Name.. 1 2. Purpose and Overview.. 1 3. Specifications.. 1 4. Submitted Documents.. 4 5. Delivery Deadline.. 4 6. Delivery Place and Conditions.. 4 7. Inspection Conditions.. 5 8. Promotion of Green Purchasing.. 5 9. Consultation.. 5 10. Other.. 5 11. Item Name: Purchase of Particle Counter for RFQ-TS 2. Purpose and Overview: The particle counter used in the RFQ-TS (RFQ Test Stand) at J-PARC analyzes analog signals corresponding to the number of particles transmitted from the monitoring equipment, using a 25 Hz (or 50 Hz) reference signal constantly transmitted from the timing system, a beam-synchronized gate signal, and destination information from PPS, to count the particles. It then compares the integrated particle count with a specified amount and outputs an interlock signal (MPS, PPS), thus ensuring operation without exceeding the specified amount, making it a very important safety device. However, the existing RFQ-TS particle counter is over 10 years old since its introduction, and planned equipment renewal is essential as a measure against aging. This project aims to purchase a particle counter for RFQ-TS necessary to maintain stable RFQ-TS operation. 3. Specifications: As the particle counter for this project is a critical safety device in the RFQ-TS safety system, it will have a hardware configuration combining an FPGA capable of high-speed signal processing and a reliable sequencer (PLC). The main specifications and quantity of the RFQ-TS particle counter to be purchased in this project are as follows. Equivalent products are acceptable. 3.1 Specifications of Particle Counter for RFQ-TS: Particle counter with integration function, equivalent to COM Electronic Development PC54W. - Hardware Specifications: (1) Dimensions: W: approx. 482mm x H: approx. 133mm, D: within 600mm. (2) Interface: Interface signals and connection connectors are as follows: - Reference Clock IN/OUT: SMA x 1 each - Monitoring Gate: BNC x 1 - Beam Gate IN: BNC x 1 - CT Value IN/OUT: BNC x 3 (IN: 2, OUT: 1) - LAN Port: RJ-45 x 1 - MPS Error: Terminal block x 3 pairs (6 terminals) (FPGA error, PLC error, 1 shot over) - PPS Error: Terminal block x 1 pair (2 terminals) - PPS Mode: D-Sub connector (25pin) x 1 - Timing Info.: MIL connector (26pin) x 1 - To Next Unit: MIL connector (50pin) x 1 (3) Connection Schematic: The connection schematic is shown in Figure 1. The particle counter with integration function must have an interface compatible with the connected equipment. Furthermore, it must be capable of sending and receiving data via LAN with the existing application running on the upper-level computer. Figure 1: Schematic Diagram of Particle Counter with Integration Function Connection - Functional and Performance Specifications: (1) Particle Count Integration Function: Receive analog signals (0-10 V, etc.) corresponding to particle count (beam current) output from the beam monitor (CT), measure the time when the beam gate signal for each pulse is input, and convert it into particle count using a preset conversion factor and formula. The analog signal input section shall have specifications equivalent to the integrator (GIGA G6012) for particle count interlock (i.e., capable of receiving the analog signal currently input to the integrator). The analog signal measurement shall be sampled at 1 MHz with a resolution of 16 bits or higher. The particle count shall be counted as the integrated value of the time during which the gate signal is input (integrated particle count). The integrated particle count value shall be updated at the analog signal sampling period (1 MHz or higher). The maximum width of the input gate signal shall be 1.5 msec. Considering that J-PARC Linac beam is 25 Hz or 50 Hz, store and manage the integrated particle count data for each pulse. (2) 1 Pulse MPS Output Function: Measure the particle count for each pulse, calculate the integrated value for each destination. If the integrated value exceeds the threshold (upper limit) set for each destination, output a PPS or MPS signal. (3) Integrated Data Acquisition Function: Regularly acquire 10-minute data via LAN. Also, be able to arbitrarily acquire the most recent short-term data (1-minute data). (4) Short-Term Data Acquisition Function: Be able to acquire the most recent short-term data (1-minute data) via LAN. (5) Measurement Data Storage Function: Store data for each 25 Hz (or 50 Hz) measured by the particle count integration function in the main unit for approximately one week. These time-unit data should be extractable via SD card, etc. (6) Timing Signal Monitoring Function: Monitor the timing signals used for integrated particle count measurement, and output an MPS signal if an appropriate timing signal is not received at 25 Hz (or 50 Hz). The proper range of timing signals shall be settable via hardware switches. (7) Parameter Display and Setting Function: Parameters and status can be displayed and set on the front touch panel on-site without network connection. (8) CT Value Output Function: Be able to output the input CT value to the particle counter with integration function. The output value should match the input CT value. (9) Particle Count Calculation Coefficient Selection Function: Select one of the preset particle count calculation coefficients using a hardware switch and use it to calculate the particle count. The selected coefficient can be confirmed in the display function of the particle counter with integration function. (10) Offset Value Selection Function: Select one of the preset offset values using a hardware switch and add it to the particle count. The selected offset value can be confirmed in the display function. (11) Time Synchronization Function: Connect to the NTP (Network Time Protocol) server on the LAN and synchronize the time of the particle counter with integration function. Time information can be attached to the particle count measurement data. (12) All Pulse Integrated Value MPS Output Function: Measure the particle count for each pulse and calculate the total integrated particle count (integrated value without distinguishing destinations). If the total integrated particle count exceeds the set threshold (upper limit), output an MPS signal. (13) Remote Monitoring and Operation Function: Remote monitoring and operation shall be possible via EPICS over LAN. Communication between the upper-level computer and this unit shall follow the communication specifications of the existing EPICS driver for PLC, and shall be performed via the PLC's D register. Remote monitoring shall allow monitoring of the unit's status, settings, etc. Furthermore, data for the latest integrated particle count and the ratio of integrated particle count (integrated particle count / specified value) shall be monitored periodically (approx. 1-second cycle). When PPS and MPS signals are output, it shall be possible to monitor (acquire) the MPS occurrence data held by the unit. Remote operation shall allow resetting the MPS status of the unit. However, resetting the PPS status is not possible. Note: Items (3) and (4) above do not need to be covered by this function. 3.2 Quantity: Particle Counter for RFQ-TS: 1 unit. 4. Submitted Documents: As the particle counter for this project is a critical safety device for maintaining the safe operation of the accelerator, submit documents demonstrating compliance with the specifications in 3.1. (1) Equipment Specifications (including external view drawings, electrical diagrams, etc.): 1 copy upon delivery. (2) Inspection Certificate: 1 copy upon delivery. 5. Delivery Deadline: February 26, Reiwa 9 (2027). 6. Delivery Place and Conditions: (1) Delivery Place: J-PARC Center, Linac Building, Japan Atomic Energy Agency, 2-4 Shirakata, Tokai-mura, Naka-gun, Ibaraki Prefecture. (2) Delivery Conditions: Delivered to site. 5. Inspection Conditions: Inspection will be completed upon confirmation by the JAEA representative that the quantity and external appearance have passed inspection, and that the documents specified in "4. Submitted Documents" have been submitted, after delivery to the delivery place specified in 6. 8. Promotion of Green Purchasing: (1) In this contract, if environmentally friendly goods (office supplies, OA equipment, etc.) applicable to the Green Purchasing Act (Act on Promoting Procurement of Environmentally Friendly Goods, etc. by the Government and Other Entities) are generated, they shall be adopted. (2) Submitted documents (printed materials) specified in these specifications shall meet the standards for "paper products" stipulated in the basic policy of the Green Purchasing Act. 9. Consultation: In case of any doubts regarding matters stated or not stated in these specifications, consult with JAEA and follow their decision. Minutes shall be kept in such cases. 10. Other: (1) Select packaging methods that prevent deterioration of cleanliness, damage, or other issues during transportation and after delivery. (2) The transportation and delivery schedule for this equipment shall be determined in consultation with JAEA. (3) The contractor shall maintain close communication with JAEA and select the equipment. If JAEA requests progress reports during the equipment selection process, comply with such requests. (4) The contractor shall not use the examination materials and information provided by JAEA for any purpose other than this contract. If it is necessary to provide them to a specific third party for special reasons, obtain written approval from JAEA in advance.