SAP HCM Carve-Out and Transformation to SuccessFactors as well as Supplementary Services

KVB intends to replace its existing SAP HCM landscape, which is also used by the group company KSG, through a carve-out and transform it to SAP SuccessFactors as a full cloud solution. Based on an EVB IT System Contract, the order comprises the preparation, implementation, and operation phases, particularly concept development and specification creation, implementation, configuration and customizing, data migration, integration and interface adaptation, testing, training, project management, change management support, go-live and hypercare, as well as subsequent support in productive operation. In particular, Employee Central, Employee Central Payroll, Time Tracking, Learning, Onboarding, and WalkMe Premium for SuccessFactors are to be implemented. SAP S/4HANA, SAP Integration Suite, and SAP BW on HANA are to be included. The required SuccessFactors licenses are already available and not part of the order. Additionally, based on an EVB IT Framework Agreement, an optional contingent of up to 1,000 person-days (estimated/maximum quantity) for supplementary services is planned (without acceptance obligation). Full productive operation is scheduled for June 1, 2028, at the latest. Details on the scope of services and binding requirements are set out in the service description and the other tender documents. The following binding minimum requirements or knockout criteria apply to the bidding phase: 1. The personnel deployed for service provision must have sound to many years of extensive and in-depth experience and knowledge regarding SAP HCM and SuccessFactors. The bidder must assure this in its offer. 2. The bidder must assure that the service provision complies with the current state of the art and the recognized rules of technology, as well as the principle of sensible, appropriate, and economical use, also with regard to further costs such as operating costs in particular. In justified cases of doubt, compliance with these requirements must be proven at the contractor's expense. 3. The project language is German. All documentation, minutes, reports, planning, and training documents must be written entirely in German. Meetings, workshops, and training sessions must be conducted in German. The technical personnel deployed must have fluent German language skills, both written and spoken. If German is not the native language, at least a German language diploma of level C1 according to the Common European Framework of Reference for Languages is required. 4. All employees of the bidder, including external subcontractors and freelancers, must comply with the provisions of the General Data Protection Regulation. The bidder may only deploy individuals for whom written consent to comply with the General Data Protection Regulation has been obtained. 5. The offered solution must, in particular, fulfill the requirements of the General Data Protection Regulation, the Federal Data Protection Act, the principles for proper bookkeeping, recording, and storage of books, records, and documents in electronic form, as well as data access and other legal retention and proof obligations. 6. Completed personnel-related processes, data sets, documents, and evidence may only be deleted or archived after the expiry of the respective applicable legal or professional retention periods. The corresponding process must be designed to be legally compliant and audit-proof and documented by process documentation. Failure to meet any of these minimum requirements will result in the exclusion of the offer. The individual and sub-criteria, their weighting, the evaluation method including the link between price and performance, the scoring scale, any minimum scores, as well as the information and evidence to be submitted will be provided uniformly to the selected bidders with the request for submission of the indicative initial offer. They specify the aforementioned award framework.