[JPO] Use of the Internet site "Springer Nature Link" (Lump Sum)

[JPO] Use of the Internet site "Springer Nature Link" (Lump Sum) Bidding Instructions Bids based on the Public Notice of Bids for Specified Procurement Contracts by the Japan Patent Office (Official Gazette Notice dated September 8, Reiwa 8) shall be conducted in accordance with the relevant laws and regulations, the Bidding Rules for Specified Procurement Contracts of the Ministry of Economy, Trade and Industry (Document No. 5, hereinafter referred to as "Bidding Rules"), and the "Terms of Use for Procurement Portal and Electronic Procurement System" when using the electronic procurement system (hereinafter referred to as "Terms of Use"), in addition to the provisions set forth below. Furthermore, bid opening and closing procedures shall, in principle, be conducted using the electronic procurement system. In the event of a system failure or other disruption that prevents the use of the electronic procurement system, the date and time may be changed to a separately notified date and time. 1. Matters for Competitive Bidding (1) Subject and Quantity Use of the Internet site "Springer Nature Link" - 1 set (2) Specifications, Performance Deadline, and Delivery Location, etc. As per the attached specifications (Document No. 2). (3) Bidding Method The bid amount shall be for the total amount related to this matter, and the calculation of the bid amount shall take into consideration the following items: A. When the bid amount includes expenses equivalent to labor costs (wages) Calculate the unit price considering the expected revision of the minimum wage and the company's salary during the contract period (if it is difficult to calculate the expected revision amount during the contract period, calculation based on the most recent revision results is also acceptable). B. When the bid amount includes expenses affected by the rise in raw material costs and energy costs Calculate the unit price considering the expected increase in expenses due to the rise in raw material costs and energy costs during the contract period (if it is difficult to calculate the expected increase amount during the contract period, calculation based on the most recent increase results is also acceptable). In addition, when determining the successful bidder, the bid price shall be the amount obtained by adding the amount equivalent to the consumption tax rate to the amount indicated on the bid form (if there is a fraction of less than one yen, that fraction shall be rounded down). Therefore, bidders shall, regardless of whether they are taxable or exempt from consumption tax and local consumption tax, state in their bid form an amount equivalent to 100/110 of the estimated amount, excluding costs subject to the reverse charge method. 2. Eligibility for Participation in Competitive Bidding (1) Not falling under the provisions of Articles 70 and 71 of the Public Accounting Law (Document No. 6, hereinafter referred to as "Public Accounting Law"). Minors, persons under guardianship or assistance, who have obtained the necessary consent for concluding the contract, fall under the case where there are special reasons in Article 70 of the Public Accounting Law. (2) Must be graded in "A", "B", or "C" in the "Services, etc." category of the qualification for participation in competitive bidding of the Ministry of Economy, Trade and Industry for Reiwa 7, 8, and 9. (3) Not subject to suspension of subsidies or designation suspension measures from the Ministry of Economy, Trade and Industry. Subcontracting to a business operator subject to suspension of subsidies or designation suspension measures from the Ministry of Economy, Trade and Industry requires the consent of the ordering party (excluding contracts less than 1 million yen). (List of businesses here) https://www.meti.go.jp/information_2/publicoffer/shimeiteishi.html (4) Not have had a contract with the Ministry of Economy, Trade and Industry terminated due to inadequate information management within the past three years. 3. Location for Inspection of Contract Conditions, etc. (1) Location for Inspection of Contract Conditions A. Cover page and Documents No. 1-4 From the "Search Procurement Information" on the Procurement Portal site, select "Public Notice of General Competitive Bidding (WTO Target)", enter or select the necessary information, search for this item, and be sure to download the "Procurement Documents" for this item. https://www.p-portal.go.jp/pps-web-biz/UAA01/OAA0101 B. Documents No. 5-7, 9-12 Be sure to download from the Japan Patent Office website. https://www.jpo.go.jp/news/chotatsu/nyusatu/form.html#saiteikakaku (2) Date and Time and Location of Bidding Briefing Session No bidding briefing session will be held. (3) Deadline for Questions 12:00 PM, Friday, October 2, Reiwa 8 If you have any questions regarding specifications, eligibility requirements (certificate of conformity), etc., please attach Form 1 (Questionnaire) (Document No. 7) and submit it by email to the contact person listed at the end of this notice (11. (2)). Questions via the electronic procurement system are not permitted. * The content of questions and answers will be communicated to prospective bidders (excluding trade secrets such as know-how of prospective bidders, other than information related to the calculation of bid prices). (4) Deadline, Location, and Method for Submission of Eligibility Requirements (Certificate of Conformity) A. Deadline for Submission 12:00 PM, Thursday, October 22, Reiwa 8 B. Submission Location and Method [Submission via Electronic Procurement System] Log in to "Bidding Operations" from the Procurement Portal (https://www.p-portal.go.jp/pps-web-biz/UZA01/OZA0101), search for this item from "Search Procurement Items", and submit the Eligibility Requirements (Certificate of Conformity) (Document No. 3) on the "Submission of Certificates and Proposals, etc." screen. [Submission by Other Methods] If it is difficult to submit via the electronic procurement system due to unavoidable reasons, please submit by one of the following methods to the contact person listed at the end of this notice (11. (2)). a. Submission by Paper Submit the Eligibility Requirements (Certificate of Conformity) (Document No. 3) and Form 4 (Reason Statement) (Document No. 10) in paper form (by hand or mail). However, if submitting by mail, please allow ample time, send by registered mail, and notify the contact person listed at the end of this notice (11. (2)) that you have mailed it (if submitting by mail, it must arrive by the deadline indicated in A above). b. Submission by Email Submit the Eligibility Requirements (Certificate of Conformity) (Document No. 3) and Form 4 (Reason Statement) (Document No. 10) as email attachments. However, if the capacity exceeds 7MB, please submit in parts. * Please note that bid forms should not be sent by email. (5) Deadline, Location, and Method for Submission of Bid Forms, etc. A. Deadline for Submission of Bid Forms 12:00 PM, Thursday, October 22, Reiwa 8 B. Submission Location and Method of Bid Forms Submission of bid forms shall be by the following method only; submission by email or other methods will be invalid. [Submission via Electronic Procurement System] By the bidding date and time indicated in A above, log in to "Bidding Operations" from the Procurement Portal (https://www.p-portal.go.jp/pps-web-biz/UZA01/OZA0101), search for this item from "Search Procurement Items", and submit the bid form and bid amount breakdown (Document No. 1-1) on the "Submission of Bid (Quotation) Forms" screen. * Please note that to submit a bid form via the electronic procurement system, you must first submit the Certificate of Conformity (copy of unified qualification for all ministries) on the "Submission of Certificates and Proposals, etc." screen. [Submission by Paper] If it is difficult to submit via the electronic procurement system due to unavoidable reasons, please submit Form 3 (Bid Form) (Document No. 9), Bid Amount Breakdown (Document No. 1-1), and Form 4 (Reason Statement) (Document No. 10) in paper form (by mail or hand delivery) to the contact person listed at the end of this notice (11. (2)). However, if submitting by mail, please allow ample time, send by registered mail, and notify the contact person listed at the end of this notice (11. (2)) that you have mailed it (if submitting by mail, it must arrive by the deadline indicated in A above). * If submitting by hand, please contact the contact person listed at the end of this notice (11. (2)) by phone or email in advance to confirm the submission location and entry procedures. * The envelope containing the bid form shall contain only the bid form and the bid amount breakdown, be sealed, and the bidder's name (or company name or trade name for a corporation) and the subject matter shall be written on the front of the envelope for submission. Do not include other documents such as the certificate of conformity. C. Points to Note * For bids by proxy, those submitting bid forms via the electronic procurement system shall complete the delegation procedures specified in the system, and those submitting bid forms by paper shall submit Form 5 (Power of Attorney) (Document No. 11). * Submitted eligibility requirements (certificate of conformity) and bid forms cannot be changed or canceled, and will not be returned. (6) Date, Time, Location, and Method of Bid Opening, etc. A. Date and Time and Location of Bid Opening 11:15 AM, Tuesday, October 27, Reiwa 8 Bid Opening Room, Accounting Division, Japan Patent Office (4th Floor, Main Building, Japan Patent Office) B. Method of Bid Opening, etc. If no bid meets the limit of the estimated price as a result of the bid opening, a second bid will be held. If all bidders or their representatives are present, the second bid will be held immediately; otherwise, it will be held at a separately determined date and time. When holding a second bid immediately, bidders who submitted bid forms by paper shall participate in the second bid at the bid opening location mentioned above, and bidders who submitted bid forms via the electronic procurement system shall participate in the second bid via the same system. If no bid is submitted by the deadline for the second bid, it will be considered a withdrawal from the second bid. * Bidders who submitted bid forms via the electronic procurement system can check the status of the bid opening on the "Bid (Quotation, Successful Bid) Status Confirmation" screen and the "Bid Opening Results Confirmation" screen of the system. * If participating in the bid opening at the bid opening location, please contact the contact person listed at the end of this notice (11. (2)) by email in advance. C. Matters Concerning Persons Attending the Bid Opening The bid opening shall be conducted with the attendance of the bidder or their representative. However, if the bidder or their representative is not present, the bid opening shall be conducted with the attendance of an employee not involved in the bid execution. (7) Scope of Use of Electronic Procurement System The electronic procurement system shall be used only for the purposes described in (4), (5), and (6) above; other functions are not available. 4. Invalid Bids Bids falling under Article 12 of the Bidding Rules shall be invalid. 5. Method of Determining the Successful Bidder and Notification of Determination (1) Method of Determining the Successful Bidder The successful bidder shall be determined based on Articles 15 to 17 of the Bidding Rules. (2) Notification of Determination of Successful Bidder When the successful bidder is determined, notification shall be given in writing or by other means to the bidders who were not successful, within 7 days from the day after the determination. 6. Bid Bond and Contract Deposit: Exemption in full 7. Quotation and Contract Documents (1) Submission of Quotation The successful bidder shall submit a quotation immediately. When preparing the quotation, please refer to Form 6 (Quotation) (Document No. 12). (2) Contract Documents The successful bidder shall conclude the contract based on the draft contract (Document No. 4), so please bid with an understanding of the contract terms. 8. Payment Terms Contract payments shall be made within 30 days from the date of receipt of a valid payment request after the completion of the work. 9. Name of Contracting Officer, etc., and Name and Location of Their Department Kenji Hosoya, Director of Accounting Division, General Affairs Department, Japan Patent Office Accounting Division, General Affairs Department, Japan Patent Office 3-4-3 Kasumigaseki, Chiyoda-ku, Tokyo 100-8915 10. Language and Currency to be Used in Contract Procedures Japanese language and Japanese currency only. 11. Contact Information (1) Inquiries Regarding the Electronic Procurement System (Operation Methods, etc.) Electronic Procurement System Help Desk Phone: 0570-000-683 (Navi Dial) 03-4332-7803 (for IP phones, etc.) FAX: 017-731-3352 Reception Hours: Weekdays 9:00 AM - 5:30 PM (excluding national holidays and the year-end and New Year holidays from December 29 to January 3). URL: https://www.p-portal.go.jp/pps-web-biz/UZA02/OZA0201 (2) Other Contact Information (for submission of paper eligibility requirements (certificate of conformity), questionnaires, etc.) 3-4-3 Kasumigaseki, Chiyoda-ku, Tokyo 100-8915 Contract Section 5, Contract Second Group, Accounting Division, General Affairs Department, Japan Patent Office Contact Persons: Endo, Shimanuki Phone: 03-3581-1101 (Ext. 2215) E-mail: PAKIYAKU05@jpo.go.jp 12. Other (1) In accordance with the "Inter-Ministerial Conference for Promoting Measures and Liaison Related to the Implementation of the "Business and Human Rights Action Plan"" (decided on April 3, Reiwa 5), it has been stated that government public procurement shall strive to ensure respect for human rights by bidding companies. Accordingly, the successful bidder for this project is requested to strive to promote respect for human rights based on the "Guidelines for Respecting Human Rights in Responsible Supply Chains, etc." (decided by the Inter-Ministerial Conference for Promoting Measures and Liaison Related to the Implementation of the "Business and Human Rights Action Plan" on September 13, Reiwa 4). Please bid with an understanding of the contents of these guidelines. https://www.meti.go.jp/files/900012240.pdf Procuring Organization: Ministry of Economy, Trade and Industry Location: Tokyo Procurement Type: Public Competitive Bidding Announcement (WTO Target) Category: Goods and Services