Supply and Delivery Stationery Items for Field Work (Various Items)

SPECIFIC PROCUREMENT NOTICE

1. The Government of Sierra Leone (hereinafter referred to as “The Borrower”) has received financing from the World Bank toward the cost of Project Preparation Advances. The Borrower through the Sierra Leone Land Administration Project of the Ministry of Lands Housing and Country Planning (MLHCP) intends to apply part of the proceeds of the funds for eligible payments under the contracts, subject to this Request for Quotation (RFQ).
2. The SLLAP therefore solicits your quotation for the item as stated in the attached Annex 2. Please quote your delivery unit and total prices and state your earliest delivery time.
3. No Performance Security is required.
4. Your bid in sealed envelope should be submitted by hand or email not later than 12:00 hours GMT of 14th May 2026 to the address below: Sierra Leone Land Administration Project (SLLAP)

West Wing of 3rd Floor, Youyi Building, Brookfield’s.

Freetown, Sierra Leone

Attention: The Procurement Specialist

Email: sllapprocurement79@gmail.com

The inner and outer envelopes shall:

1. bear the name and address of the Bidder;
2. be addressed to the Employer as indicated above;
3. bear the specific identification (Title and Reference Number) of this bidding process indicated above; and
4. bear a warning not to open before the time and date for bid opening.

1. Your quotation must be valid for 30 days and written in English.
2. Criteria for award will be prices, delivery time, quality and adherence to specifications.
3. SLLAP payment terms for this contract are 100% payment upon delivery by cheque not later than 30 days after receipt and acceptance of goods and original invoice(s) by the end user department.
4. You will be required to deliver the item not later than 30 days from the time of notification of the award/purchase order, if your quotation is considered successful.
5. Queries arising from this RFQ should be sent in writing or email to the address in Paragraph D above for the attention of the Procurement Management Specialist, not later than 11:00 hours of 14th May, 2026. You are requested to quote your delivered price for these items by completing and returning Annexes 1 and 2.
6. Quotations and supporting documents as specified in Annex 1 (if any) must be marked with the Reference Number above and indicate your acceptance of the terms and conditions of this RFQ.
7. The attached Schedule of Requirement in Annex 2 details the items to be purchased. You are requested to quote your delivery price for this item by completing and returning Annexes 1 and 2

The address for delivery of the goods is:

Sierra Leone Land Administration Project (SLLAP)

West Wing of 3rd Floor, Youyi Building, Brookfield’s.

Freetown, Sierra Leone

Attention: The Procurement Specialist

Request for Quotation of SUPPLY AND DELIVERY OF STATIONARY ITEMS FOR FIELD WORK. (VARIOUS ITEMS)

RFQ/ SL-MLHCP-543352-GO-RFQ - 30/04/2026

Your quotation is to be returned on this Form by completing and returning Annexes 1 and 2 including any other information/certification required within this RFQ. (Note: Other similar forms acceptable to the employer may be used).

1. Currency of Quotation: SLL
2. Delivery period offered: ………… days/weeks/months from date of Notification of Award or Purchase Order.
3. The validity period of this Quotation is: …… days from the date of submission of quotations.
4. Warranty period (where applicable): ………………….. Months.
5. We enclose the following documents:

1. A copy of the Business Registration License
2. Valid NRA Tax Clearance Certificate
3. Valid NASSIT Certificate.

1. We confirm that our quotation is subject to the General Conditions of Contract for Purchase Orders, and is based on the terms and conditions stated in your Request for Quotations referenced above.
2. We confirm that the prices quoted are fixed for the duration of the validity period and will not be subject to revision or variation.