Technical Consultancy Services Related to Rolling Stock

RailStock Finland Oy

Published: Jul 12, 2026

Updated: Jul 13, 2026

Source: hilma_fi

About This Opportunity

This is a framework agreement contract in the transport and logistics and architecture and engineering sectors, with a focus on Rail Transport. Located in Finland, Europe, this opportunity is open to firms and consortiums. Proposals must be submitted before August 23, 2026.

Published through Hilma Finland, a national government procurement portal. Public procurement tenders follow the country's national bidding regulations and may have specific eligibility and documentation requirements for framework agreement in the transport and logistics sector. Framework agreements establish terms for recurring procurement over a defined period. Selected firms are called upon as needs arise, making this a longer-term engagement opportunity. Interested parties should review the full documentation on the original source before submitting their proposal.

Description

BACKGROUND AND PURPOSE OF THE PROCUREMENT

RailStock Finland Oy (hereinafter “Railstock”) is launching a tendering procedure for technical consultancy services related to the rolling stock it manages.

The purpose of this procurement is to establish a framework for obtaining high‑quality, independent technical consultancy services that support Railstock in the management, development and procurement of rolling stock used in publicly funded passenger rail services in Finland.

CONTRACTING ENTITY

Railstock Finland Oy is a company wholly owned by the State of Finland, which manages, develops and leases passenger rolling stock for publicly funded passenger rail services in Finland.

The objective of the company is to ensure that the rolling stock used in contracted services is safe, modern, low‑emission and available to all operators on equal and transparent terms, so that competition in rail transport and sustainable modes of transport can develop. Railstock is responsible for the preparation and implementation of new rolling stock procurements, for lifecycle management of the rolling stock and for long‑term investment planning. The company began operating as an independent company under the ownership steering of the Prime Minister’s Office in November 2025, and practical operational activities have commenced during 2026 as rolling stock used in contracted services, transferred from VR and other parties, is brought into the company’s ownership.

SCOPE OF THE PROCUREMENT

The subject matter of the procurement is a comprehensive package of technical expert and consultancy services related to rolling stock, supporting the rolling stock owner in, inter alia, technical assessments, procurement preparation, lifecycle management, planning of maintenance and heavy overhauls, safety and approval matters, as well as other expert tasks connected with the ownership and development of rolling stock.

Railstock has divided the procurement into the following lots:

1. Owner’s Engineer Support
2. Procurement Support (Rolling Stock)
3. Lifecycle, LCC & Fleet Strategy
4. Safety, Regulation & ECM Certification
5. Testing, Acceptance, Audits & QA
6. Maintenance, Overhaul & Modification Procurement
7. ESG Reporting
8. IT Systems, Network Architecture & Cybersecurity
9. Technical Design (Electrical & Mechanical)
10. ETCS Retrofit & Upgrade Procurement Support
11. Rolling Stock Documentation Management & DMS Support

The lots and the services to be procured under each lot are described in more detail in the invitation to tender and its annexes, which also set out Railstock’s requirements concerning the suitability of tenderers and the minimum requirements applicable to the services.

PROCUREMENT DOCUMENTS

The procurement documents consist of the following documents:

- This contract notice
- Annex 1: Draft Agreement
- Annex 1.1: Data Protection, Information Security and Confidentiality Annex
- Annex 1.2: Sanctions undertakings
- Annex 2.1: Service description, Lot 1
- Annex 2.2: Service description, Lot 2
- Annex 2.3: Service description, Lot 3
- Annex 2.4: Service description, Lot 4
- Annex 2.5: Service description, Lot 5
- Annex 2.6: Service description, Lot 6
- Annex 2.7: Service description, Lot 7
- Annex 2.8: Service description, Lot 8
- Annex 2.9: Service description, Lot 9
- Annex 2.10: Service description, Lot 10
- Annex 2.11: Service description, Lot 11
- Annex 3.1: Tender Form, Lot 1
- Annex 3.2: Tender Form, Lot 2
- Annex 3.3: Tender Form, Lot 3
- Annex 3.4: Tender Form, Lot 4
- Annex 3.5: Tender Form, Lot 5
- Annex 3.6: Tender Form, Lot 6
- Annex 3.7: Tender Form, Lot 7
- Annex 3.8: Tender Form, Lot 8
- Annex 3.9: Tender Form, Lot 9
- Annex 3.10: Tender Form, Lot 10
- Annex 3.11: Tender Form, Lot 11
- Annex 4: Subcontractors, capacity‑providing entities and members of a group of tenderers

PROCUREMENT TIMETABLE

- Deadline for requests for additional information: 9 August 2026
- Answers to requests for additional information: at the latest 6 days before the tender submission deadline (target date: 12 August 2026)
- Tender submission deadline: 23 August 2026

After this, the procurement will proceed according to the following indicative timetable:

- Notification of the contract award decision: 18 September 2026
- Signing of the contract and start of the contract period: 9 October 2026, 1. Owner’s Engineer Support As specified in Annex 2.1., 2. Procurement Support (Rolling Stock) As specified in Annex 2.2., 3. Lifecycle, LCC & Fleet Strategy As specified in Annex 2.3., 4. Safety, Regulation & ECM Certification As specified in Annex 2.4., 5. Testing, Acceptance, Audits & QA As specified in Annex 2.5., 6. Maintenance, Overhaul & Modification Procurement As specified in Annex 2.6., 7. ESG Reporting As specified in Annex 2.7., 8. IT Systems, Network Architecture & Cybersecurity As specified in Annex 2.8., 9. Technical Design (Engineering & Modifications) As specified in Annex 2.9., 10. ETCS Retrofit & Upgrade Procurement Support As specified in Annex 2.10., 11. Rolling Stock Documentation Management & DMS Support As specified in Annex 2.11.,

Lot 1: 1. Owner’s Engineer Support
As specified in Annex 2.1.

Lot 2: 2. Procurement Support (Rolling Stock)
As specified in Annex 2.2.

Lot 3: 3. Lifecycle, LCC & Fleet Strategy
As specified in Annex 2.3.

Lot 4: 4. Safety, Regulation & ECM Certification
As specified in Annex 2.4.

Lot 5: 5. Testing, Acceptance, Audits & QA
As specified in Annex 2.5.

CPV: 71000000 71300000 71600000 90700000 72000000

Organisation: RailStock Finland Oy

Procedure: open

Documents: https://www.hankintailmoitukset.fi/en/public/procedure/35114/enotice/53172

Data provenance

This notice is sourced from Hilma Finland and was originally published on July 12, 2026. Last refreshed today. BidsFactory mirrors official procurement notices and links back to the source for full legal text.

About RailStock Finland Oy

RailStock Finland Oy has issued 3 procurement notices on BidsFactory, including 2 currently open and 0 awarded contracts. Activity concentrates in Architecture & Engineering Services, Governance & Public Administration, and Transport & Logistics. All notices are published for Finland. Notices are distributed via Hilma Finland and TED - Tenders Electronic Daily (EU). Most recent publication: July 14, 2026.

Frequently asked questions about this tender

What type of contract is this?

This is a Framework agreement contract in the Transport & Logistics sector. The classification helps bidders match the opportunity to their qualifications and registered scope of supply.

Where will the contract be performed?

The contract is for delivery in Finland. Foreign bidders should review local registration, taxation, and any in-country presence requirements before submitting.

How can I submit a bid?

Visit Hilma Finland to access the full notice, required documents, and submission instructions provided by the contracting authority.

When does this tender close?

The submission deadline is August 23, 2026. You have 41 days left to prepare and submit your proposal to the contracting authority.

Who is the contracting authority?

This notice was issued by RailStock Finland Oy in Finland. The authority is responsible for evaluating bids, awarding the contract, and managing performance.